Administrator – Radiology

East Suffolk and North Essex NHS Foundation Trust

This job is now closed

Job summary

We are looking for an experienced administrator to join us in our Radiology Admin team for 6 months, part time, 22.5 hours per week at Ipswich Hospital. These hours are to be worked flexibly during the working week which can be discussed further at interview.

You will use your current administrative skills to support the radiology department and booking team to ensure an effective service is delivered.

You will be an integral part of the team, supporting with administrative duties covering for busy periods and absences, including interventional radiology and patient pathway coordinator. You will also assist the Operational Coordinator in administrative tasks including the implementation of last minute lists.

You will be provided with on the job training on our hospital systems and specifics for each of the modalities within Radiology.

Internal applicants currently employed by ESNEFT will be offered on a secondment basis only.

Main duties of the job

Participate in the role and tasks of the Radiology admin team, including reception duties as required, to ensure an effective service is delivered.
To assist with any admin cover when clerical and administrative colleagues are absent for sickness/ annual leave.
To make outpatient appointments for all modalities within Radiology on the hospital's CRIS computer system, for patients to attend the department.
Effectively monitor and action patient and clinical referrer queries for Radiology - i.e responding to telephone voice mails/ monitoring Radiology generic email inboxes.
To assist the Interventional Radiology team with administrative duties as and when required, particularly covering annual leave and sickness. To include arranging blood and INR checks, booking beds for day and overnight cases using the Lorenzo system, liaising with wards regarding inpatient appointments.
To assist with monitoring the Cancer PTL, in the Pathway Co-ordinator's absence or extreme busy periods.
To assist the Operational Co-ordinator with staff rota changes and assisting with organising/ implementing additional patient lists when needed.
Be responsible for maintaining accurate, up-to-date information held on the following computerised information systems: CRIS/Lorenzo.

About us

We are ESNEFT and we provide hospital and community health services to almost one million people across east Suffolk and north Essex. Our dedicated staff deliver care from acute hospitals in Colchester and Ipswich, community hospitals, surgeries, community clinics and in patients' own homes.

We are one of the largest NHS organisations in England, employing more than 12,000 staff.

We pride ourselves on supporting our staff. We offer a wide range of training and development opportunities, as well as flexible working options.

Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services.

Our philosophy is that Time Matters to everyone. Across the Trust, we concentrate on improving the things we do and removing those which cause time delays for our staff and patients.

We are investing in our commitment to Time Matters with a partnership with leading electronic patient record (EPR) supplier Epic. This digital transformation will bring what's widely regarded as the world's best EPR system to ESNEFT, transforming life in hospital for staff and patients.

If you are passionate about patient care and want to develop your skills and knowledge, then we want to hear from you.

Find out about living and working here - www.youtube.com/watch?v=GkPu7HphU8A

Date posted

24 April 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year pro rata, per annum

Contract

Fixed term

Duration

6 months

Working pattern

Part-time

Reference number

432-HR165-24

Job locations

Ipswich Hospital

Heath Road

Ipswich

IP4 5PD

Job description

Job responsibilities

For full details of the responsibilities and duties of this role please see the attached job description.

Job description

Job responsibilities

For full details of the responsibilities and duties of this role please see the attached job description.

Person Specification

Qualifications

Essential

GCSE grade 5/C or equivalent in English and Maths
NVQ level 3 in administration/secretarial or equivalent experience

Experience

Essential

Previous administrative role
Working collaboratively as part of a team
Advanced IT Systems including - Microsoft Office
Experience of communicating with a range of people both within and external to the organisation

Desirable

NHS experience
Experience within relevant work area
Experience of working with members of the public
Supervision/co-ordination of other team members

Person Specification

Qualifications

Essential

GCSE grade 5/C or equivalent in English and Maths
NVQ level 3 in administration/secretarial or equivalent experience

Experience

Essential

Previous administrative role
Working collaboratively as part of a team
Advanced IT Systems including - Microsoft Office
Experience of communicating with a range of people both within and external to the organisation

Desirable

NHS experience
Experience within relevant work area
Experience of working with members of the public
Supervision/co-ordination of other team members

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.