Medical Secretary - Plastic Surgery / Dermatology

East Suffolk and North Essex NHS Foundation Trust

This job is now closed

Job summary

Medical Secretary - Plastic Surgery / Dermatology - 37.5 hours fixed term contract / secondment until 31st March 2025.

An exciting opportunity has arisen to be a part of the busy Plastic Surgery / Dermatology department based at Ipswich Hospital. You will be working closely with the Medical Teams, Nursing Team, Outpatients Department, and other hospitals.

This is a key role within the Department. We are looking for a dynamic and enthusiastic team player to integrate with the current team and providean efficient and effective secretarial service and to cover theatre bookings.

You will support the provision of an efficient and comprehensive secretarial support service to the Consultants and medical staff and facilitate with booking minor surgeries for the plastic surgery / dermatology department.

Main duties of the job

To maintain a high standard of secretarial service to meet the needs of the clinical team within the Plastic Surgery / Dermatology Department, ensuring that accurate and up to date typing of clinic letters and correspondence is achieved through digital dictation / audio.

It will also be expected that Plastic Surgery patients who are awaiting their surgical procedures are booked within their breach dates, in particular making sure those who are on a 2WW pathway are booked within their strict time limits and escalating if there are any issues with this.

You will be required to deal with queries from patients, GPs and other medical teams regarding patient care.

About us

One of the largest Trusts in East Anglia, East Suffolk and North Essex NHS Foundation Trust (ESNEFT) provide hospital and community health services to people living across a wide geographical area. We deliver care from two main hospitals in Colchester and Ipswich, six community hospitals and in patients' own homes. You will be joining a team of almost 12,000 amazing colleagues providing care to approximately a million people.

Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (if applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services. We offer a range of flexible working opportunities.

Our philosophy is that Time Matters to everyone. Across the Trust, we concentrate on improving the things we do and removing those which do not work or cause time delays for our staff and patients.

To support our employees to achieve their career aspirations you may be eligible to obtain a qualification via an apprenticeship. All successful applicants will be required to undertake a skills review to facilitate this. For full details please see the attached Apprenticeship Handbook.

If you are passionate about patient care and want to develop your skills and knowledge then we are keen to hear from you.

Find out about living and working with us - https://www.youtube.com/watch?v=GkPu7HphU8A

Date posted

05 April 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year per annum pro rata

Contract

Fixed term

Duration

12 months

Working pattern

Full-time

Reference number

432-HR39-24

Job locations

Ipswich Hospital

Ipswich

IP4 5PD

Job description

Job responsibilities

For full details of the responsibilities and duties of this role please see the attached job description.

Job description

Job responsibilities

For full details of the responsibilities and duties of this role please see the attached job description.

Person Specification

Experience

Essential

oGood clerical / secretarial background, proven experience.
oMicrosoft Office applications including Word, Powerpoint, Excel and IT skills
oWork involving contact with members of the public.

Desirable

oLorenzo experience
oNHS experience

Qualifications

Essential

oGCSE grade 5/C or equivalent in English and Maths
oNVQ level 3 in administration/secretarial or equivalent experience

Desirable

oECDL
oAMSPAR
oNVQ 2 Business Admin
oRSA/OCR 2-3 Text Production / Word Processing RSA/OCR 2-3 Audio Typing

Knowledge

Essential

oAbility to maintain confidentiality at all times
oData Protection.
oEnglish language - ability to communicate well with others at all levels, both verbally and written.
oKnowledge of all Trust/NHS targets
oGood keyboard skills

Desirable

oKnowledge of NHS policies
oMedical terminology

Person Specification

Experience

Essential

oGood clerical / secretarial background, proven experience.
oMicrosoft Office applications including Word, Powerpoint, Excel and IT skills
oWork involving contact with members of the public.

Desirable

oLorenzo experience
oNHS experience

Qualifications

Essential

oGCSE grade 5/C or equivalent in English and Maths
oNVQ level 3 in administration/secretarial or equivalent experience

Desirable

oECDL
oAMSPAR
oNVQ 2 Business Admin
oRSA/OCR 2-3 Text Production / Word Processing RSA/OCR 2-3 Audio Typing

Knowledge

Essential

oAbility to maintain confidentiality at all times
oData Protection.
oEnglish language - ability to communicate well with others at all levels, both verbally and written.
oKnowledge of all Trust/NHS targets
oGood keyboard skills

Desirable

oKnowledge of NHS policies
oMedical terminology

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.