Job summary
Are you an experienced site engineer looking for a new challenge? We are looking for an enthusiastic and proactive individual to join the Estates Team at the East Suffolk & North Essex Foundation Trust.
The post holder will assist the Head of Estates throughout the whole range of Estate functions with specific responsibility for engineering statutory compliance, capital maintenance management software, PPMs, testing of plant & equipment (e.g. autoclaves) and buildings and engineering services.
Main duties of the job
- The post holder will provide the Head of Estates with professional & technical engineering advice and information as required.
- Utilising the Trust's computer-aided facilities management and database systems to ensure the highest levels of service resilience and statutory compliance are met.
- Participate in the out-of-hours management on-call service and undertake Authorising Person (AP) or Responsible Person (RP) responsibilities for at least three of the following as per operationally required: LV/Medical gas/HVAC/Decontamination/Pressure systems/ Water safety/Lifts
About us
One of the largest Trust's in East Anglia, East Suffolk and North Essex NHS Foundation Trust (ESNEFT) provide hospital and community health services to people living across a wide geographical area. We deliver care from two main hospitals in Colchester and Ipswich, six community hospitals and in patients' own homes. You will be joining a team of almost 12,000 amazing colleagues providing care to approximately a million people.
Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (if applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services. We offer a range of flexible working opportunities.
Our philosophy is that Time Matters to everyone. Across the Trust, we concentrate on improving the things we do and removing those which do not work or cause time delays for our staff and patients.
If you are passionate about patient care and want to develop your skills and knowledge then we are keen to hear from you.
Find out about living and working with us - https://www.youtube.com/watch?v=GkPu7HphU8A
Job description
Job responsibilities
- To be accountable for the management, co-ordination and prioritisation of all engineering planned and breakdown maintenance work of both in-house and contracting staff to ensure the service is delivered in a safe and timely manner. Manage conflicting demands of legislation, health and safety, clinical service needs and financial constraints effectively.
- To develop long term maintenance and capital replacement plans for the engineering elements of estate, incorporating works by in-house and contract labour together with statutory inspections
- To manage, implement and monitor maintenance contracts ensuring value for money is achieved, reviewing performance and authorising invoices for payment upon successful completion of planned works across all SCT and other organisations properties
- To identify spares required to manage the procurement of spares, materials and contracted services to enable service delivery in a responsive, timely and cost effective manner
- To manage records of insurance and other statutory inspections including Legionella maintenance, steriliser validations, lift maintenance, Portable Appliance Testing, patient lifting equipment maintenance, LOLER inspections, medical gases, fuel consumption and
- energy usage logs, fuel log book and other registers and estates records as directed.
- To manage and develop an efficient CAFM system with integrated SFG20 software or equivalent standards/Spec library for dealing with day-to-day repairs, breakdowns and emergencies including maintaining to a high standard the repair requisition system and client feedback. To manage planned and unplanned service interruptions, including the development of contingency plans, ensuring that service departments are notified of the plans, progress and completion, in both written and verbal forms
- To provide appropriate technical assistance, training, instruction and guidance to ensure engineering staff understand and are able to use tools, equipment and information systems provided
- To manage on a daily basis apprentices employed under the engineering apprenticeship programme, to ensure the apprentices meet the technical and development objectives, liaising between the apprentice, his mentor, technical training provider, college or university. Also to assist with the planning the training programme for apprentices
- To visit any site as required by the New works manager to assist them in preparing quotations for minor new works.
- Responsible for the management of the BMS on a day-to-day basis with customers and service provider to ensure heating, hot water and air conditioning services function within Trust policies and procedures.
- To carry out workplace risk, COSHH, Noise and manual handling assessments in accordance with current Health & Safety Legislation and Trust Policies and Procedures to ensure safe systems of work are employed by the workforce and contractors. Develops and reviews policies and work procedures for engineering maintenance activities.
- The post holder will be expected to respond to urgent operational issues during normal working hours, and out of hours to participate in the Estates management 24-hour 365 days on-call service
- To manage, develop and update the trade staff 24-hour on-call rota ensuring adequate levels of cover are maintained at all times.
- To assist the Head of Estates and other senior staff in service development.
- To provide reports from the CAFM system and produce spreadsheets detailing Estates trade staff work performance to feed into Performance Accelerator.
- To provide cover as required to colleagues within the Estates across several disciplines.
- To organise, participate in and chair meetings as required.
- To provide advice and guidance to users of the Estates services as required using written and verbal methods.
- To assist in the writing of job specifications and subsequent job interviews to provide induction sessions for new staff.
- To ensure personal protective equipment is provided and used by both staff and contractors working under their instruction.
- To manage and maintain records of the Trust condemning procedure and Permit to Work System.
- To participate in the Care Quality Commission assurance process for the outcomes that relate to the department and to provide evidence in relation to the outcome standard.
- To carry out audits relating to premises owned by external organisations and occupied by the Trust.
- Assist with and having technical input into All projects ensuring that a detailed handover is carried out upon completion allowing operational sign off which entails but not limited to, all snagging identified has been rectified, all relevant training has been carried to in house staff out by contractors, full asset list uploaded onto CAFM system, complete O&Ms and all other additional information has been uploaded to relevant electronic folders.
For full details of the responsibilities and duties of this role please see the attached job description.
Job description
Job responsibilities
- To be accountable for the management, co-ordination and prioritisation of all engineering planned and breakdown maintenance work of both in-house and contracting staff to ensure the service is delivered in a safe and timely manner. Manage conflicting demands of legislation, health and safety, clinical service needs and financial constraints effectively.
- To develop long term maintenance and capital replacement plans for the engineering elements of estate, incorporating works by in-house and contract labour together with statutory inspections
- To manage, implement and monitor maintenance contracts ensuring value for money is achieved, reviewing performance and authorising invoices for payment upon successful completion of planned works across all SCT and other organisations properties
- To identify spares required to manage the procurement of spares, materials and contracted services to enable service delivery in a responsive, timely and cost effective manner
- To manage records of insurance and other statutory inspections including Legionella maintenance, steriliser validations, lift maintenance, Portable Appliance Testing, patient lifting equipment maintenance, LOLER inspections, medical gases, fuel consumption and
- energy usage logs, fuel log book and other registers and estates records as directed.
- To manage and develop an efficient CAFM system with integrated SFG20 software or equivalent standards/Spec library for dealing with day-to-day repairs, breakdowns and emergencies including maintaining to a high standard the repair requisition system and client feedback. To manage planned and unplanned service interruptions, including the development of contingency plans, ensuring that service departments are notified of the plans, progress and completion, in both written and verbal forms
- To provide appropriate technical assistance, training, instruction and guidance to ensure engineering staff understand and are able to use tools, equipment and information systems provided
- To manage on a daily basis apprentices employed under the engineering apprenticeship programme, to ensure the apprentices meet the technical and development objectives, liaising between the apprentice, his mentor, technical training provider, college or university. Also to assist with the planning the training programme for apprentices
- To visit any site as required by the New works manager to assist them in preparing quotations for minor new works.
- Responsible for the management of the BMS on a day-to-day basis with customers and service provider to ensure heating, hot water and air conditioning services function within Trust policies and procedures.
- To carry out workplace risk, COSHH, Noise and manual handling assessments in accordance with current Health & Safety Legislation and Trust Policies and Procedures to ensure safe systems of work are employed by the workforce and contractors. Develops and reviews policies and work procedures for engineering maintenance activities.
- The post holder will be expected to respond to urgent operational issues during normal working hours, and out of hours to participate in the Estates management 24-hour 365 days on-call service
- To manage, develop and update the trade staff 24-hour on-call rota ensuring adequate levels of cover are maintained at all times.
- To assist the Head of Estates and other senior staff in service development.
- To provide reports from the CAFM system and produce spreadsheets detailing Estates trade staff work performance to feed into Performance Accelerator.
- To provide cover as required to colleagues within the Estates across several disciplines.
- To organise, participate in and chair meetings as required.
- To provide advice and guidance to users of the Estates services as required using written and verbal methods.
- To assist in the writing of job specifications and subsequent job interviews to provide induction sessions for new staff.
- To ensure personal protective equipment is provided and used by both staff and contractors working under their instruction.
- To manage and maintain records of the Trust condemning procedure and Permit to Work System.
- To participate in the Care Quality Commission assurance process for the outcomes that relate to the department and to provide evidence in relation to the outcome standard.
- To carry out audits relating to premises owned by external organisations and occupied by the Trust.
- Assist with and having technical input into All projects ensuring that a detailed handover is carried out upon completion allowing operational sign off which entails but not limited to, all snagging identified has been rectified, all relevant training has been carried to in house staff out by contractors, full asset list uploaded onto CAFM system, complete O&Ms and all other additional information has been uploaded to relevant electronic folders.
For full details of the responsibilities and duties of this role please see the attached job description.
Person Specification
Qualifications
Essential
- Recognised degree in engineering (electrical or mechanical), building services or equivalent qualification and experience;
- Evidence of continuing professional development
Desirable
- 18th Edition qualified, HTM Qualifications, Approved apprenticeship trained, Membership of professional organisation e.g. CIBSE, IEE, IMechE, IHEEM. etc. or actively progressing registered status
Experience
Essential
- Significant experience at a senior level in building services management
- Experience in the management of a high quality, responsive and cost effective estates service with specific customer focus.
Desirable
- Experience of heavy industry electrical installations including HV, Ability to respond to urgent emergency situations to restore critical services such as HV, LV, Steam, Cooling, Involvement in Facilities processes
Knowledge and Skills
Essential
- A comprehensive knowledge of building services maintenance
- Financial analysis and management skills
- Effective and efficient decision making skills
- Ability to motivate staff and delegate responsibility whilst retaining accountability
Desirable
- Project management skills
- A knowledge of the NHS, its structures and objectives and their application within the Trust
Person Specification
Qualifications
Essential
- Recognised degree in engineering (electrical or mechanical), building services or equivalent qualification and experience;
- Evidence of continuing professional development
Desirable
- 18th Edition qualified, HTM Qualifications, Approved apprenticeship trained, Membership of professional organisation e.g. CIBSE, IEE, IMechE, IHEEM. etc. or actively progressing registered status
Experience
Essential
- Significant experience at a senior level in building services management
- Experience in the management of a high quality, responsive and cost effective estates service with specific customer focus.
Desirable
- Experience of heavy industry electrical installations including HV, Ability to respond to urgent emergency situations to restore critical services such as HV, LV, Steam, Cooling, Involvement in Facilities processes
Knowledge and Skills
Essential
- A comprehensive knowledge of building services maintenance
- Financial analysis and management skills
- Effective and efficient decision making skills
- Ability to motivate staff and delegate responsibility whilst retaining accountability
Desirable
- Project management skills
- A knowledge of the NHS, its structures and objectives and their application within the Trust
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
