Job summary
Materials Management Assistant Fixed Term
Department Finance
Band 3 £25,760 - £27,476 Per annum, pro rata
Hours: 30 hours per week, all MKUH roles will be considered for flexible working
We are looking to recruit a dynamic individual to join our Procurement team in facilitating a high-quality Materials Management service for Milton Keynes University Hospital. The successful candidate will have a robust understanding of Materials Management and knowledge of inventory management systems and experience of working within the NHS would be beneficial. You will be a self-motivated individual that has excellent communication skills and a track record of working as part of a team and individually.
To find out more about this exciting opportunity please contact Heather Twyman - Supply Chain Officer by email heather.twyman@mkuh.nhs.uk
Please note that we are not able to offer sponsorship for this role.
Interview 23 April 2026
Main duties of the job
'We care We communicate We collaborate We contribute'
'Administrative and Clerical staff feel supported with flexible working at MKUH, reporting 6.82 out of 10, and a 76% feel strongly about approaching their managers regarding flexible working.' NHS Staff Survey 2024
To provide a full materials management service to all patient clinical areas using appropriate stock control and re-ordering systems.
To ensure the correct use of PDA's to scan product bar codes, collect stock information and download for purchase order processing via NHS Supply Chain, and E-Procurement System.
To assist on the resolution of purchase order/ delivery/ invoice variances and disputes.
To contribute to the delivery of highly effective, compliant and customer focussed supply chain services, which meets the Trusts procurement and materials management requirements, including the Cost Improvement Plan (CIP).
About us
Milton Keynes University Hospital, in proud partnership with the University of Buckingham, is a University Teaching Hospital committed to advancing patient care through cutting-edge research and education. With a "Good" rating from the CQC and significant investment underway, this is an exciting time to join our team and grow your career.
As a medium sized general hospital, we provide a full range of general medical and surgical services, including a busy Emergency Department, Maternity, and Paediatrics. As the population of our city and surrounding areas continues to grow rapidly, we are expanding and enhancing our facilities to meet rising demand and improve access to care for all our communities.
We are also proud to offer a growing portfolio of specialist services. In January 2025 we opened our state-of-the-art Radiotherapy Centre, bringing advanced cancer treatment closer to home. Our services also include neonatology, specialist surgical care, and a wide range of diagnostics, supported by the new Community Diagnostic Centre at Whitehouse Health Centre.
Further investment is underway, including the construction of Oak Wards - a new ward block featuring two 24-bed wards - and the recently approved Women and Children's Centre, set to open by 2030.
Visit our website to explore the latest news and opportunities at MKUH - News - Milton Keynes University Hospital -
For further information about Milton Keynes please visit - Visit Milton Keynes
Job description
Job responsibilities
Material Management Duties
Ensure effective delivery of medical and non-medical consumables to wards and departments allocated by the material management supervisor and co-ordinating the requirements of these activities with allocated departments to ensure that these meet the customer expectations.
Provide full materials management service to allocated patient clinical areas. This will include scanning, moving of goods on arrival, unpacking and checking of delivery and put away, ensuring stock rotation and no disruption to service.
Financial responsibility
Comply with all statutory regulations, procedures, standing orders and divisional policies generally as directed.
Ensure adherence to Trust Policies/Guidelines and SFIs to at all times when placing requisitions.
Development
Ensure a good working relationships and a teamworking approach.
Recognise how own tasks align with the procurement plan and strategic goals.
Please refer to the Job Description for further details
Job description
Job responsibilities
Material Management Duties
Ensure effective delivery of medical and non-medical consumables to wards and departments allocated by the material management supervisor and co-ordinating the requirements of these activities with allocated departments to ensure that these meet the customer expectations.
Provide full materials management service to allocated patient clinical areas. This will include scanning, moving of goods on arrival, unpacking and checking of delivery and put away, ensuring stock rotation and no disruption to service.
Financial responsibility
Comply with all statutory regulations, procedures, standing orders and divisional policies generally as directed.
Ensure adherence to Trust Policies/Guidelines and SFIs to at all times when placing requisitions.
Development
Ensure a good working relationships and a teamworking approach.
Recognise how own tasks align with the procurement plan and strategic goals.
Please refer to the Job Description for further details
Person Specification
Qualifications and knowledge
Essential
- NVQ level 3 / CIPS Foundation level or equivalent level of knowledge and experience.
- Computer literate
- Knowledge of Microsoft Office software packages.
Experience
Essential
- Use of manual handling equipment
Desirable
- NHS Experience
- Previous experience in a materials management role.
Skills
Essential
- Ability to work on own initiative and as part of a team.
- Ability to prioritise and meet required deadlines.
- Flexible and pragmatic approach to problems and working practices.
- Ability to develop strong working relationships and to motivate others.
- Ability to follow policies and procedure notes accurately.
- Excellent time management skills
- Ability to influence others and gain credibility in a clinical and management environment.
- Ability to deal with complaints and conflicts in a professional and constructive manner.
Personal and people development
Essential
- Evidence of continuous learning and development.
- Personal credibility with the ability to quickly gain the confidence of others
- Customer focused.
- Methodical with excellent attention to detail.
Communication
Essential
- Excellent interpersonal skills and ability to influence others.
- Excellent communication skills, both written and oral.
- Ability to challenge and influence a range of internal and external stakeholders
Person Specification
Qualifications and knowledge
Essential
- NVQ level 3 / CIPS Foundation level or equivalent level of knowledge and experience.
- Computer literate
- Knowledge of Microsoft Office software packages.
Experience
Essential
- Use of manual handling equipment
Desirable
- NHS Experience
- Previous experience in a materials management role.
Skills
Essential
- Ability to work on own initiative and as part of a team.
- Ability to prioritise and meet required deadlines.
- Flexible and pragmatic approach to problems and working practices.
- Ability to develop strong working relationships and to motivate others.
- Ability to follow policies and procedure notes accurately.
- Excellent time management skills
- Ability to influence others and gain credibility in a clinical and management environment.
- Ability to deal with complaints and conflicts in a professional and constructive manner.
Personal and people development
Essential
- Evidence of continuous learning and development.
- Personal credibility with the ability to quickly gain the confidence of others
- Customer focused.
- Methodical with excellent attention to detail.
Communication
Essential
- Excellent interpersonal skills and ability to influence others.
- Excellent communication skills, both written and oral.
- Ability to challenge and influence a range of internal and external stakeholders
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
