Job summary
Medical Education Coordinator
Department: Medical Education
Band 4
Hours: 37.5 hours per week, all MKUH roles will be considered for flexible working
An exciting opportunity is available to join the Medical Education team coordinating activity for postgraduate doctors at MKUH.
The position is fulltime Monday to Friday with no weekend working. We are looking for a dynamic individual who has excellent interpersonal skills as well as first class IT knowledge.
You will be the first point of contact so communication is the key to success in this post. The post involves administration duties, minute taking at meetings, creating teaching programmes, face to face networking at educational events, as well as conference co-ordinating.
Previous NHS experience is a must, training will be given for the role, and development opportunities are available. Being able to undertake manual tasks, as some aspects of role can be physically demanding is a must.
Informal enquires can be made to Bali Turner, Deputy Medical Education Manager on Baljit.turner@mkuh.nhs.uk
MKUH promotes an inclusive workforce and proactively welcomes applications from underrepresented groups in our community.
Interview date: week commencing 2 June 2025
Main duties of the job
We care We communicate We collaborate We contribute
The Medical and Dental Education Department is responsible for the provision and quality control of undergraduate and postgraduate medical and dental education within the Trust and community in order to improve the standards of patient care.
This role is to support the Head of Medical Education and their Deputy to support medical staff at MKUH with their ongoing CPD.
About us
MKUH staff scored highest for 'I look forward to coming to work' (NHS Staff Survey 2023).
You can expect a warm welcome at Milton Keynes University Hospital, our staff are friendly and welcoming. We listen to each other and work together to embed our Trusts values and behaviours. At MKUH we appreciate our staff and reward them with an outstanding benefits package including:
- Free on-site parking
- Free refreshments
- Great flexible workingopportunities
- Discounted gym membership
- Lease car scheme
- Generous annual leave and pension scheme
- On site nursery (chargeable)
- Extensive staff health and well-being programme
Milton Keynes University Hospital NHS Foundation Trust, in partnership with the University of Buckingham, is a University Teaching Hospital; we conduct research and teaching on site to improve the care of our patients. The hospital is undergoing significant investment, and we are proud to be rated good by the CQC. Visit our website to catch up on our latest news.
Job description
Job responsibilities
The Medical Education Co-ordinator will:
Work closely with the Head of Medical Education, the Director of Medical Education, Specialty College Tutors, Education and Clinical Supervisors, SAS Tutor, SASG doctors and doctors in core and specialty training.
Support the Head of Medical Education in the delivery and quality control of the postgraduate medical and dental education as defined by the Learning and Development Agreement with NHS England Thames Valley
Take the lead on the development of training and resources to support the training of Resident Drs across the Trust.
SAS Grade Doctors
- To work with DME and Head of Medical Education to organise and advertise relevant teaching sessions for SAS grades within the Trust.
- Process CME (Study leave) applications and claims using the study leave database.
Doctors Induction
To support the DME and Head of Medical Education in producing a suitable induction programme to comply with the GMC standards of tomorrows doctor. This includes organising pre induction meetings, arranging speakers, catering, dealing with room bookings. Liaising with departmental College Tutors to ensure departmental inductions take place prior to junior doctors commencing in post. Keeping records of evaluations and attendance registers for audit purposes. Ensuring each department has a handbook to signpost junior doctors to appropriate policies and procedures within their areas of work.
Liaising with Medical Staffing and any other relevant teams to ensure the safe and organised onboarding of resident doctors new to the Trust.
General Administration
Manage and prioritise own workload
Delegation and checking of work of other members of the team as appropriate
To assist the Deputy Manager with the day to day running of the Academic Centre to ensure the smooth running of events taking place within the Centre
Intranet
Responsibility for maintaining and developing the Medical Education section of the Trust intranet
To engage with other departments and staff members to develop content
Ensuring site is up to date and relevant
Please refer to the job description for further details.
Job description
Job responsibilities
The Medical Education Co-ordinator will:
Work closely with the Head of Medical Education, the Director of Medical Education, Specialty College Tutors, Education and Clinical Supervisors, SAS Tutor, SASG doctors and doctors in core and specialty training.
Support the Head of Medical Education in the delivery and quality control of the postgraduate medical and dental education as defined by the Learning and Development Agreement with NHS England Thames Valley
Take the lead on the development of training and resources to support the training of Resident Drs across the Trust.
SAS Grade Doctors
- To work with DME and Head of Medical Education to organise and advertise relevant teaching sessions for SAS grades within the Trust.
- Process CME (Study leave) applications and claims using the study leave database.
Doctors Induction
To support the DME and Head of Medical Education in producing a suitable induction programme to comply with the GMC standards of tomorrows doctor. This includes organising pre induction meetings, arranging speakers, catering, dealing with room bookings. Liaising with departmental College Tutors to ensure departmental inductions take place prior to junior doctors commencing in post. Keeping records of evaluations and attendance registers for audit purposes. Ensuring each department has a handbook to signpost junior doctors to appropriate policies and procedures within their areas of work.
Liaising with Medical Staffing and any other relevant teams to ensure the safe and organised onboarding of resident doctors new to the Trust.
General Administration
Manage and prioritise own workload
Delegation and checking of work of other members of the team as appropriate
To assist the Deputy Manager with the day to day running of the Academic Centre to ensure the smooth running of events taking place within the Centre
Intranet
Responsibility for maintaining and developing the Medical Education section of the Trust intranet
To engage with other departments and staff members to develop content
Ensuring site is up to date and relevant
Please refer to the job description for further details.
Person Specification
Qualifications and knowledge
Essential
- GCSE English/Maths Grade C or above
- Recognisable qualification in Business Admin or equivalent experience
Desirable
- Qualification in Microsoft Office Packages
Experience
Essential
- Previous experience in an NHS environment
- Knowledge of medical education in the NHS environment
Desirable
- Experience of working in higher/medical education
- Minute Taking
Skills
Essential
- Ability to work within a fast paced and changeable environment
- Evidence of Admin experience
- Excellent IT skills
- Excellent verbal and written communication skills
- Attention to detail
- Able to plan and organize own time to ensure work is done on time
- Ability to recognize when escalation to someone more senior is necessary
Personal and people development
Essential
- Calm and organized under pressure
- Flexible approach to working hours and duties
- Interest in self-development
- Team Player
- Smart appearance
Communication
Essential
- Ability to provide and receive complex information,
- Ability to show empathy and give reassurance to medical students
- Ability to communicate with people at all levels
Specific requirements
Essential
- Able to perform the duties of the post with reasonable aids and adaptations
Person Specification
Qualifications and knowledge
Essential
- GCSE English/Maths Grade C or above
- Recognisable qualification in Business Admin or equivalent experience
Desirable
- Qualification in Microsoft Office Packages
Experience
Essential
- Previous experience in an NHS environment
- Knowledge of medical education in the NHS environment
Desirable
- Experience of working in higher/medical education
- Minute Taking
Skills
Essential
- Ability to work within a fast paced and changeable environment
- Evidence of Admin experience
- Excellent IT skills
- Excellent verbal and written communication skills
- Attention to detail
- Able to plan and organize own time to ensure work is done on time
- Ability to recognize when escalation to someone more senior is necessary
Personal and people development
Essential
- Calm and organized under pressure
- Flexible approach to working hours and duties
- Interest in self-development
- Team Player
- Smart appearance
Communication
Essential
- Ability to provide and receive complex information,
- Ability to show empathy and give reassurance to medical students
- Ability to communicate with people at all levels
Specific requirements
Essential
- Able to perform the duties of the post with reasonable aids and adaptations
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
