Job summary
Junior Procurement Officer Apprentice
Department: Procurement
Band: Apprenticeship
Hours: 37.5 per week (inclusive of 6 hours per week 'off the job' training time). All MKUH roles will be considered for flexible working
We care We communicate We collaborate
We contribute
The Procurement team is looking for an apprentice to join our organisation. This is an exciting role within the team and one that will be extremely rewarding for the right candidate.
This is a fabulous opportunity to undertake the level 4 Commercial Procurement and Supply apprenticeship whilst learning many key 'on the job' skills. Your role will often be the first point of contact for our staff, so you'll need the right interpersonal skills and a drive to deliver excellent levels of customer service. You'll need excellent written and verbal communication skills, the ability to build and sustain good relationships in and outside the hospital; good attention to detail and computer literacy.
The Apprenticeship programme will be delivered by our external NHS approved training provider. You will take part in interactive workshops and be assigned a tutor to support you throughout the programme as well as receiving support from the MKUH Apprenticeship Team. Alongside your apprenticeship studies, you will also complete the level 4 CIPS diploma in procurement.
Interview: w/c 25.11.24
Please note that we are not able to offer sponsorship for this role.
Main duties of the job
In line with Apprenticeship Funding rules, please only apply for this role if all of the below factors apply to you. If you are unsure of any of these, please email us on Apprenticeships@mkuh.nhs.uk, highlighting the role you are applying for and what your query is.
- You are 16 years old or over,
- You have resided in the UK or EEA for at least the past 3 years,
- You can produce evidence of your Maths & English GCSE (or equivalent) qualifications,
- You have at least a year's experience within a procurement setting
- You will not be in full time education at the point of starting this role,
- You have not previously undertaken a procurement qualification at level 4 or higher
Please bring your Maths and English certificates with you to interview, should you be invited.
If you are unsure if your circumstances meet the above criteria, please email Apprenticeships@,kuh.nhs.uk we can advise.
Apprenticeship roles at MKUH are Fixed Term for the duration of the training. For this role, the Term is 26 months. For the first 12 months of the apprenticeship, you will be paid the national apprentice wage. From month 13 to completion, you will be paid vs your age as per government guidelines. Upon successful completion of the training, a permanent role may be offered, subject to your performance during the apprenticeship, and MKUH resource requirements at the time.
About us
"Administrative and Clerical colleagues experience a highly compassionate and inclusive work environment at MKUH, scoring 7.56 out of 10. " - NHS Survey, 2023
You can expect a warm welcome at Milton Keynes University Hospital, our staff are friendly and welcoming. We listen to each other and work together to embed our Trusts values and behaviours. At MKUH we appreciate our staff and reward them with an outstanding benefits package including:
- Free on-site parking
- Free tea and coffee
- Great flexible workingopportunities
- Discounted gym membership
- Lease car scheme
- Generous annual leave and pension scheme
- On site nursery (chargeable)
- Extensive staff health and well-being programme
Milton Keynes University Hospital NHS Foundation Trust, in partnership with the University of Buckingham, is a University Teaching Hospital; we conduct research and teaching on site to improve the care of our patients. The hospital is undergoing significant investment, and we are proud to be rated good by the CQC. Visit our website to catch up on our latest news.
Job description
Job responsibilities
- To provide an effective and professional procurement service to meet departmental objectives in compliance with the Trusts Standing Financial Instructions and Standing Orders.
- Work with the Procurement Business Partners to assist in monitoring, measuring and recording the performance of the procurement and supply chain function against key result areas as outlined in the procurement strategy and work plans, and contribute to regular reports for trust committees and boards.
The post holder will ensure that the service is sensitive, responsive, and flexible to the changing needs of the users balanced against the need to remain cost effective
- To work closely with partnership organisations to influence choice, prioritise change and deliver savings, process improvement and product standardisation, driving cost down and quality and service up.
- Work closely with colleagues across the Procurement function and Partner organisations to promote joint approaches to solving service issues.
- This a developmental post, the post-holder will be expected to undertake an Commercial Procurement and Supply Apprenticeship at Level 4. The Apprentice needs to remain up to date with their course studies as failure to keep on track may put the continuation of the short-term contract at risk. You will be enrolled onto the Apprenticeship in December 2022 and must be available to start on this date.
Please refer to the attached Job description for more details.
We believe success lies in the diversity of our employees and are committed to promoting equality, encouraging diversity and embracing inclusion. We welcome applications from everyone interested in working for us.
MKUH is committed to equal opportunities and improving the working lives of our staff and as such we offer a range of flexible working practices.
We reserve the right to expire vacancies prior to the advertised closing date once a sufficient number of applications have been received.
MKUH uses identification scanning technology to confirm the authenticity of documents; all prospective employees of MKUH will have their original documents verified using this technology.
By applying for this role, you accept if successful, that information from your application will be transferred into the national NHS Electronic Staff Record (ESR) system. Your personal data may be transferred from the Trust to another NHS organisation where your employment transfers within the NHS. This is in accordance with the streamlining programme which aims at saving you time and improving efficiencies within the NHS when your employment transfers.
Upon commencing employment with the Trust, all employees (except Medical & Dental Staff on national terms and conditions) are subject to a probationary period lasting a period of six months with an option to extend for a further six months to a total of 12 months.
Job description
Job responsibilities
- To provide an effective and professional procurement service to meet departmental objectives in compliance with the Trusts Standing Financial Instructions and Standing Orders.
- Work with the Procurement Business Partners to assist in monitoring, measuring and recording the performance of the procurement and supply chain function against key result areas as outlined in the procurement strategy and work plans, and contribute to regular reports for trust committees and boards.
The post holder will ensure that the service is sensitive, responsive, and flexible to the changing needs of the users balanced against the need to remain cost effective
- To work closely with partnership organisations to influence choice, prioritise change and deliver savings, process improvement and product standardisation, driving cost down and quality and service up.
- Work closely with colleagues across the Procurement function and Partner organisations to promote joint approaches to solving service issues.
- This a developmental post, the post-holder will be expected to undertake an Commercial Procurement and Supply Apprenticeship at Level 4. The Apprentice needs to remain up to date with their course studies as failure to keep on track may put the continuation of the short-term contract at risk. You will be enrolled onto the Apprenticeship in December 2022 and must be available to start on this date.
Please refer to the attached Job description for more details.
We believe success lies in the diversity of our employees and are committed to promoting equality, encouraging diversity and embracing inclusion. We welcome applications from everyone interested in working for us.
MKUH is committed to equal opportunities and improving the working lives of our staff and as such we offer a range of flexible working practices.
We reserve the right to expire vacancies prior to the advertised closing date once a sufficient number of applications have been received.
MKUH uses identification scanning technology to confirm the authenticity of documents; all prospective employees of MKUH will have their original documents verified using this technology.
By applying for this role, you accept if successful, that information from your application will be transferred into the national NHS Electronic Staff Record (ESR) system. Your personal data may be transferred from the Trust to another NHS organisation where your employment transfers within the NHS. This is in accordance with the streamlining programme which aims at saving you time and improving efficiencies within the NHS when your employment transfers.
Upon commencing employment with the Trust, all employees (except Medical & Dental Staff on national terms and conditions) are subject to a probationary period lasting a period of six months with an option to extend for a further six months to a total of 12 months.
Person Specification
Qualifications and knowledge
Essential
- Evidence of Maths and English GCSE C/4 or above or equivalent
- Basic knowledge of contract law
- Knowledge of purchase to pay systems and other e-procurement tools
- Computer literate
- Knowledge of Microsoft Office software packages
Desirable
- Membership of The Chartered Institute of Purchasing and Supply
- Academic ability to study at Level 4, including understanding of Havard referencing
Experience
Essential
- Knowledge of purchase to pay systems and other e-procurement tools
- Previous experience in a Procurement role
- Experience of office working
Desirable
Skills
Essential
- Ability to work on own initiative and as part of a team
- Ability to prioritise and meet required deadlines
- Flexible and pragmatic approach to problems and working practices
- Ability to develop strong working relationships and to motivate others
- Ability to write simple policies and procedures and to follow these accurately
- Excellent time management skills
- Ability to influence others and gain credibility in a clinical and management environment
- Ability to deal with complaints and conflict in a professional and constructive manner
Personal and people development
Essential
- Positive and enthusiastic approach
- Inclusive Team focused supportive approach
- Desire to learn, seeks continuous improvement
- Leads by example and inspires others to achieve
Communication
Essential
- Excellent written and oral communication Skills , able to engage at all levels within the Trust
- Ability to use visual communication tools such as Microsoft Office Applications
- Excellent interpersonal skills and ability to influence others
Specific requirements
Essential
- Able to perform the duties of the post with reasonable aids and adaptations
Person Specification
Qualifications and knowledge
Essential
- Evidence of Maths and English GCSE C/4 or above or equivalent
- Basic knowledge of contract law
- Knowledge of purchase to pay systems and other e-procurement tools
- Computer literate
- Knowledge of Microsoft Office software packages
Desirable
- Membership of The Chartered Institute of Purchasing and Supply
- Academic ability to study at Level 4, including understanding of Havard referencing
Experience
Essential
- Knowledge of purchase to pay systems and other e-procurement tools
- Previous experience in a Procurement role
- Experience of office working
Desirable
Skills
Essential
- Ability to work on own initiative and as part of a team
- Ability to prioritise and meet required deadlines
- Flexible and pragmatic approach to problems and working practices
- Ability to develop strong working relationships and to motivate others
- Ability to write simple policies and procedures and to follow these accurately
- Excellent time management skills
- Ability to influence others and gain credibility in a clinical and management environment
- Ability to deal with complaints and conflict in a professional and constructive manner
Personal and people development
Essential
- Positive and enthusiastic approach
- Inclusive Team focused supportive approach
- Desire to learn, seeks continuous improvement
- Leads by example and inspires others to achieve
Communication
Essential
- Excellent written and oral communication Skills , able to engage at all levels within the Trust
- Ability to use visual communication tools such as Microsoft Office Applications
- Excellent interpersonal skills and ability to influence others
Specific requirements
Essential
- Able to perform the duties of the post with reasonable aids and adaptations
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
