Job summary
Block Administrator, University of Buckingham Medical School
Medical Education, Workforce Directorate
Band 4 pro rata if part-time
Hours: 37.5 hours per week (part time hours will be considered for the right applicant), all MKUH roles will be considered for flexible working
The Medical School team have an exciting opportunity for a Band 4 Block Administrator for 37.5 hours per week to join them. We are looking for a competent and enthusiastic administrator, with a track record of high-quality attention to detail and the ability to work autonomously and as part of the team. Previous experience of working in the NHS is essential. You will need to be competent in MS IT packages.
If you are motivated, professional and hard working then we want to hear from you.
Please note that this post is subject to an initial probationary period of six months, extendable up to a period of 12 months. A DBS check may be required for new employees. MKUH promotes an inclusive workforce and proactively welcomes applications from underrepresented groups in our community.
Interview date: To be confirmed.
Main duties of the job
To support the Director of Medical Education/Associate Director of Clinical Studies UBMS/Deputy Phase 2 Lead and the Medical Education Manager in the creation and administration of clinical placements for undergraduate medical students from the University of Buckingham Medical School (UBMS), in the arranging of teaching which is required by the Buckingham Medical School curricula or requested by undergraduate medical students, in the pastoral care of all undergraduate medical students during their time with Milton Keynes University Hospital NHS Foundation Trust.
About us
MKUH staff scored highest for 'I look forward to coming to work' (NHS Staff Survey 2023).
Milton Keynes University Hospital NHS Foundation Trust, in partnership with the University of Buckingham, is a University Teaching Hospital; we conduct research and teaching on site to improve the care of our patients. The hospital is undergoing significant investment, and we are proud to be rated good by the CQC. Visit our website to catch up on our latest news.
Job description
Job responsibilities
To assist with the planning and organisation of UBMS undergraduate medical students clinical placements and to draw up timetables and/or a programme of placements.
To assist in identifying and negotiating with doctors, nurses and other hospital staff to arrange formal and bedside teaching sessions, which are required for UBMS medical students.
To help organise the booking and arranging of rooms and for setting up equipment.
To administer and monitor the evaluation processes for such teaching.
To provide pastoral support to students as and when required.
To assist with the induction of Phase 2 students. To make contact with each student prior to the start of their Phase 2 clinical placements at the hospital in order to communicate necessary information on travel, arrival time for the induction, and to request necessary documents for ID badges and Smartcards.
To assist students to adhere to Trust policies and guidelines.
To assist with formative and summative assessments as required.
To work closely with the Quality Support Officer for UBMS medical students keeping them updated on all student matters, especially concerns, problems or complaints, any clinical or non-clinical incidents, any requests for teaching, and matters relating to the wellbeing of students.
To liaise with the Medical School regarding clinical placements, assessments and the number of students involved.
To be available when required to attend Medical School meetings for instruction and feedback in order to be fully conversant with all requirements for their students and to keep abreast of any changes.
Please refer to the job description for further details.
Job description
Job responsibilities
To assist with the planning and organisation of UBMS undergraduate medical students clinical placements and to draw up timetables and/or a programme of placements.
To assist in identifying and negotiating with doctors, nurses and other hospital staff to arrange formal and bedside teaching sessions, which are required for UBMS medical students.
To help organise the booking and arranging of rooms and for setting up equipment.
To administer and monitor the evaluation processes for such teaching.
To provide pastoral support to students as and when required.
To assist with the induction of Phase 2 students. To make contact with each student prior to the start of their Phase 2 clinical placements at the hospital in order to communicate necessary information on travel, arrival time for the induction, and to request necessary documents for ID badges and Smartcards.
To assist students to adhere to Trust policies and guidelines.
To assist with formative and summative assessments as required.
To work closely with the Quality Support Officer for UBMS medical students keeping them updated on all student matters, especially concerns, problems or complaints, any clinical or non-clinical incidents, any requests for teaching, and matters relating to the wellbeing of students.
To liaise with the Medical School regarding clinical placements, assessments and the number of students involved.
To be available when required to attend Medical School meetings for instruction and feedback in order to be fully conversant with all requirements for their students and to keep abreast of any changes.
Please refer to the job description for further details.
Person Specification
Qualifications and knowledge
Essential
- GCSE English/Maths Grade C or above
- Recognisable qualification in Business Admin or equivalent experience
Desirable
- Qualification in Microsoft Office Packages
Experience
Essential
- Previous experience in an NHS environment
Desirable
- Experience of working in higher education
- Knowledge of medical education
- Minute Taking
Skills
Essential
- Ability to work within a fast paced and changeable environment
- Evidence of Admin experience
- Excellent IT skills
- Excellent verbal and written communication skills
- Attention to detail
- Able to plan and organize own time to ensure work is done on time
- Ability to recognize when escalation to someone more senior is necessary
Personal and people development
Essential
- Calm and organized under pressure
- Flexible approach to working hours and duties
- Interest in self-development
- Team Player
- Smart appearance
Communication
Essential
- Ability to provide and receive complex information,
- Ability to show empathy and give reassurance to medical students
- Ability to communicate with people at all levels
Specific requirements
Essential
- Able to perform the duties of the post with reasonable aids and adaptations
Person Specification
Qualifications and knowledge
Essential
- GCSE English/Maths Grade C or above
- Recognisable qualification in Business Admin or equivalent experience
Desirable
- Qualification in Microsoft Office Packages
Experience
Essential
- Previous experience in an NHS environment
Desirable
- Experience of working in higher education
- Knowledge of medical education
- Minute Taking
Skills
Essential
- Ability to work within a fast paced and changeable environment
- Evidence of Admin experience
- Excellent IT skills
- Excellent verbal and written communication skills
- Attention to detail
- Able to plan and organize own time to ensure work is done on time
- Ability to recognize when escalation to someone more senior is necessary
Personal and people development
Essential
- Calm and organized under pressure
- Flexible approach to working hours and duties
- Interest in self-development
- Team Player
- Smart appearance
Communication
Essential
- Ability to provide and receive complex information,
- Ability to show empathy and give reassurance to medical students
- Ability to communicate with people at all levels
Specific requirements
Essential
- Able to perform the duties of the post with reasonable aids and adaptations
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
