Job summary
Bowel Cancer Screening Programme Administrator
Department: Data Quality and Programme Administrator
Band: 5
Hours: 30 hours per week all MKUH roles will be considered for flexible working
An exciting opportunity has arisen for a Data Quality and Admin Officer role within the Bowel Cancer Screening Programme. Ideal candidates will have demonstrable experience working under pressure in a fast-paced and busy Cancer Screening Programme. You will be able to meet tight deadlines and effectively prioritise different tasks. The post holder will be based in Milton Keynes Hospital (MKUH) but will provide data quality and high-level administrative support for the county-wide programme (also includes Stoke Mandeville and High Wycombe Hospitals), ensuring high levels of accuracy, integrity, and smooth day-to-day operations.
The ideal candidate will collaborate with the Trust governance team to ensure incidents are reported, investigated, and appropriately concluded with an appropriate level of corrective and preventative action. The post holder will demonstrate responsibility and accountability for the analytical side of data and reports, collecting and recording cancer waiting times, and reporting potential cancer breaches to the BCS Programme Manager and Lead SSP.
Interview date: To be confirmed.
Main duties of the job
Be responsible for the production of routine statutory and mandatory reporting, including Cancer Target reporting, Stages of Treatment reporting, Validation of data for external upload, and other corporate monitoring in line with agreed timescales and formats.
You will be responsible for identifying any blockages or concerns in patient pathways and recommending solutions and changes to current processes to improve servicedelivery and compliance. An understanding of pathway mapping, databases, analytical interpretation of data, and being able to communicate effectively to a variety of staffing levels will be essential in being successful for this post.
The successful post-holder will have an essential role in providing safe patient care and ensuring that patients do not breach the cancer waiting time standard set by the government. The programme is continuously expanding, bringing new challenges and exciting changes. So, if you like challenges, are a quick learner, work well in a team and have transferrable skills that can be adapted, this could be the right job for you!
We are committed to providing a high-quality service to our participants. We are looking for someone who cares about the people we see, can work on their initiative and thrives in a fast-paced environment.
About us
MKUH staff scored highest for 'I look forward to coming to work' (NHS Staff Survey 2023).
Milton Keynes University Hospital NHS Foundation Trust, in partnership with the University of Buckingham, is a University Teaching Hospital; we conduct research and teaching on site to improve the care of our patients. The hospital is undergoing significant investment, and we are proud to be rated good by the CQC. Visit our website to catch up on our latest news.
Job description
Job responsibilities
Provide high-level administrative support to the Bowel Cancer Screening Programme, ensuring high levels of accuracy, integrity, and smooth day-to-day operations.
To conduct an ongoing health equity audit and screening inequalities action plan.
- Adapt and design information systems for the tracking, allocating, and monitoring directorate tasks such as HR returns, L&D, and finance; and introduce business and administration and quality management systems for the programmes.
- Have a good knowledge of Delivery & Development procedures and policies and update the team on relevant developments and changes.
- Set up and manage all Public Health interventions.
To lead on incident investigations, using appropriate investigation frameworks, this includes being responsible for collating and managing the AVI and Serious Incident reporting.
Raising and managing purchase orders
Liaising with suppliers, gathering quotes for equipment and services
Working closely with Finance Business Partner
Writing and developing business cases and producing reports on income activity.
- Prioritise information requests from other teams and deliver information and support within those agreed timescales. This will include directing the priorities to individuals managed by others and other organisations.
- Disseminate key information and communications to key players and ensure follow-up where neede
- Please refer to the job description for further details.
Job description
Job responsibilities
Provide high-level administrative support to the Bowel Cancer Screening Programme, ensuring high levels of accuracy, integrity, and smooth day-to-day operations.
To conduct an ongoing health equity audit and screening inequalities action plan.
- Adapt and design information systems for the tracking, allocating, and monitoring directorate tasks such as HR returns, L&D, and finance; and introduce business and administration and quality management systems for the programmes.
- Have a good knowledge of Delivery & Development procedures and policies and update the team on relevant developments and changes.
- Set up and manage all Public Health interventions.
To lead on incident investigations, using appropriate investigation frameworks, this includes being responsible for collating and managing the AVI and Serious Incident reporting.
Raising and managing purchase orders
Liaising with suppliers, gathering quotes for equipment and services
Working closely with Finance Business Partner
Writing and developing business cases and producing reports on income activity.
- Prioritise information requests from other teams and deliver information and support within those agreed timescales. This will include directing the priorities to individuals managed by others and other organisations.
- Disseminate key information and communications to key players and ensure follow-up where neede
- Please refer to the job description for further details.
Person Specification
Qualifications and knowledge
Essential
- Educated to degree-level or equivalent experience.
- Thorough understanding and working knowledge of principles of NHS Screening Programmes
- Knowledge of Patient Confidentiality, Data Protection and Data Sharing legislation
- Understanding of clinical governance
- Knowledge of Quality Assurance Requirements associated with Screening Programmes.
Experience
Essential
- Experience of working with healthcare professionals and patients in primary and/or secondary care at all levels.
- Experience of undertaking Health Equity Audits.
- Experience working in screening programmes
- Experience with quality assurance processes, producing screening reports and assurance requirements of screening programmes
- Experience establishing and managing administration systems
- Experience managing Quality Management system and processes
Desirable
- Experience with patient management and screening specific data systems
Skills
Essential
- Be able to process, analyze and collate complex data
- Excellent verbal and written communications skills, including ability to digest information and draft copy for a variety of platforms to engage a range of audiences.
- Ability to present accurate and precise information, from small local third sector agencies to board level.
- Excellent planning and organisation skills.
- Flexible / ability to work under pressure according to workload.
- Excellent IT skills including the use of Microsoft Office, and web content management skills.
- Ability to work as part of a team and independently.
- Confident, well-organised, flexible, and composed, able to pick up a brief and develop understanding of new topics quickly.
- Self-motivated, robust, and results-orientated and able to motivate and enthuse others.
- Able to build relationships and work collaboratively with internal and external stakeholders.
Personal and people development
Essential
- Resilient and able to work in a high-pressure environment, producing content to a high standard.
- Flexible and enthusiastic.
- Proactive and self-starting.
Communication
Essential
- Effective communication skills in a multidisciplinary team.
- Efficient at managing high volumes of email and other communications.
- Able to represent the organisation effectively on the telephone and face to face.
- Is able to adapt communication to appropriate audiences and ensure inclusive approaches to communication (inclusive of patients).
Specific requirements
Essential
- Able to perform the duties of the post with reasonable aids and adaptations.
- Willingness and ability to travel to all trust sites and partner organisations using own transport arrangements.
- Car driver and owner essential - you must have a full driving licence.
- Flexibility to work occasional evenings and weekends, as required.
Person Specification
Qualifications and knowledge
Essential
- Educated to degree-level or equivalent experience.
- Thorough understanding and working knowledge of principles of NHS Screening Programmes
- Knowledge of Patient Confidentiality, Data Protection and Data Sharing legislation
- Understanding of clinical governance
- Knowledge of Quality Assurance Requirements associated with Screening Programmes.
Experience
Essential
- Experience of working with healthcare professionals and patients in primary and/or secondary care at all levels.
- Experience of undertaking Health Equity Audits.
- Experience working in screening programmes
- Experience with quality assurance processes, producing screening reports and assurance requirements of screening programmes
- Experience establishing and managing administration systems
- Experience managing Quality Management system and processes
Desirable
- Experience with patient management and screening specific data systems
Skills
Essential
- Be able to process, analyze and collate complex data
- Excellent verbal and written communications skills, including ability to digest information and draft copy for a variety of platforms to engage a range of audiences.
- Ability to present accurate and precise information, from small local third sector agencies to board level.
- Excellent planning and organisation skills.
- Flexible / ability to work under pressure according to workload.
- Excellent IT skills including the use of Microsoft Office, and web content management skills.
- Ability to work as part of a team and independently.
- Confident, well-organised, flexible, and composed, able to pick up a brief and develop understanding of new topics quickly.
- Self-motivated, robust, and results-orientated and able to motivate and enthuse others.
- Able to build relationships and work collaboratively with internal and external stakeholders.
Personal and people development
Essential
- Resilient and able to work in a high-pressure environment, producing content to a high standard.
- Flexible and enthusiastic.
- Proactive and self-starting.
Communication
Essential
- Effective communication skills in a multidisciplinary team.
- Efficient at managing high volumes of email and other communications.
- Able to represent the organisation effectively on the telephone and face to face.
- Is able to adapt communication to appropriate audiences and ensure inclusive approaches to communication (inclusive of patients).
Specific requirements
Essential
- Able to perform the duties of the post with reasonable aids and adaptations.
- Willingness and ability to travel to all trust sites and partner organisations using own transport arrangements.
- Car driver and owner essential - you must have a full driving licence.
- Flexibility to work occasional evenings and weekends, as required.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
