Project Manager – South 4 Laboratory Information Management System

Job description

Job responsibilities

Project management

Acting as the main point of contact between the trust and South 4 LIMS Programme Management team, work within the South 4 LIMS project governance framework to lead and manage all aspects of project delivery for Milton Keynes, including remaining data migration and integration tasks, testing, training, and go live planning and execution.

Contribute to the creation or development of any project management documentation including project plan, change management plan, quality management plan, communications management plan, testing plan and training plan in alignment with the other South 4 Trusts, Project Delivery Group and South 4 LIMS Project Board.

Change Management

Act as a champion for change and innovation with all key stakeholders and system users, demonstrating a sound understanding of barriers to change and working positively with individuals and staff groups to facilitate and support change.

Ensure internal policies and procedures at MK are updated to meet new process requirements as necessary.

Governance and reporting

Transfer expertise and knowledge as appropriate, including delivering briefings and highlight reports on project progress and risks to senior MK stakeholders.

Act as the main contact for engagement for the project, providing updates and progress across disciplines and exploring project risks, issues, and the consequences of change management to clinical leads, demonstrating confidence when dealing with contentious issues.

Communication

Support and motivate and develop staff within working groups and delivery teams to ensure that they are able to deliver the project positively and proactively. Regularly assess performance and give feedback as needed, using advanced communication skills when imparting unwelcome news (e.g. where targets have not been met).

Build positive relationships with key individuals across all relevant departments in MK and more widely across the South 4 Pathology Partnership, including laboratory and IT services staff, pathology managers, and senior leaders to achieve project objectives.

Finance

Work with the finance teams to support individual projects through maintenance and management of budgets.

Ensure robust financial reporting mechanisms are established where necessary in line with the Trusts Standing Financial Instructions (SFIs).

Freedom to Act

To work autonomously using expert knowledge, experience, and discretion in delivering quality-related services which meet the requirements of ISO 15189 as assessed by UKAS, MHRA, HTA, HSE and CQC.

To work autonomously to interpret national, regional, and local health and social care strategies, policies, and guidance to apply them into local processes and standards of practice.

Please refer to the Job Description for further details

We believe success lies in the diversity of our employees and are committed to promoting equality, encouraging diversity and embracing inclusion. We welcome applications from everyone interested in working for us.

MKUH is committed to equal opportunities and improving the working lives of our staff and as such we offer a range of flexible working practices.

We reserve the right to expire vacancies prior to the advertised closing date once a sufficient number of applications have been received.

MKUH uses identification scanning technology to confirm the authenticity of documents; all prospective employees of MKUH will have their original documents verified using this technology.

By applying for this role, you accept if successful, that information from your application will be transferred into the national NHS Electronic Staff Record (ESR) system. Your personal data may be transferred from the Trust to another NHS organisation where your employment transfers within the NHS. This is in accordance with the streamlining programme which aims at saving you time and improving efficiencies within the NHS when your employment transfers.

Upon commencing employment with the Trust, all employees (except Medical & Dental Staff on national terms and conditions) are subject to a probationary period lasting a period of six months with an option to extend for a further six months to a total of 12 months.

Person Specification

Qualifications and knowledge

Essential

• Educated to postgraduate level qualification or equivalent work experience.
• Training and Experience in programme and project management.

Desirable

• Registered Prince 2 Project Management Practitioner
• Master level qualification in leadership and/or management.
• Knowledge of IT systems.

Experience

Essential

• Project management experience
• Experience in facilitating and managing transformational change within and across organisations to deliver healthcare improvement
• Previous relevant experience of working in the NHS.
• Experience in managing and monitoring financial resource and delivering. projects within budget.
• Knowledge of multiple pathology disciplines
• Knowledge and experience of completing and actioning highlight reports, project implementation plans, project initiation documents, exception reports and risk logs.

Desirable

• Experience of working within NHS regulatory frameworks
• Experience in IT implementation at a large scale across pathology services.

Skills

Essential

• High level of interpersonal and organisational skills.
• Demonstrable experience of problem solving
• Excellent communication skills and evidence of ability to motivate, negotiate, train, coach and reassure in a difficult or uncertain environment
• Ability to work under pressure, responding to competing demands in an unpredictable environment, with ability to prioritise work and make changes according to unexpected events.
• Proficient at report writing, and presentations.
• Flexible
• Ability to work across multiple organisations

Desirable

• Relationship development with clinical and non-clinical staff

Personal and people development

Essential

• Self-assured, self-aware
• Ability to work autonomously
• Enthusiastic and motivated
• Integrity

Communication

Essential

• Excellent communication skills with clarity and good command of written and spoken English, report writing skills.
• Good effective communications with service users
• Presentation/ communication ability to a wide range of audience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Milton Keynes University Hospital NHS Foundation Trust

Address

LIMS

Milton Keynes

MK6 5LD

Employer's website

https://www.mkuh.nhs.uk/working-at-mkuh (Opens in a new tab)