Rota Co-Ordinator

Milton Keynes University Hospital NHS Foundation Trust

Information:

This job is now closed

Job summary

Rota Co-Ordinator

General Surgery

Band 5

Hours: Full-time - 37.5 hours per week

All MKUH roles will be considered for flexible working

We have an exciting full-time opportunity for an experienced Rota Co-Ordinator and Administrator with a proven track record in delivering a high-quality service along with experience in medical staffing rota management. You will be flexible in approach, tenacious, a good team player and have an eye for detail. Working closely with clinicians, the divisional management team, finance, and medical staffing, you will give assurance that all forms of leave, rotas and agency and locum utilisation are appropriately managed and are cost effective. You will also be responsible for the line management of some of the administrative staff and provide support to the Operational Management Team.

Interview Date: w/c 13 May 2024

Main duties of the job

The General Surgery department are fast paced, and no two days are the same. It is therefore essential that the successful candidate can work well under pressure, always maintaining a pleasant and professional attitude. You will hold excellent communication and inter-personal skills that enable you to liaise with the clinical teams. Experience in a Rota Coordinator role or a similar NHS role, with additional experience using Healthroster would be advantageous.

Some of the key duties and responsibilities are:

  • Rota - maintain and manage medical rotas identifying gaps and providing cover, recording periods of leave and developing close working relationships with CSU triumvirate.
  • Agency and Locum Spend - Effectively manage processes to ensure there is a smooth transition of doctors joining/leaving the division to minimise agency and locum spend.
  • Leave Management

For further information, please email Arosha Hettiarachchige, arosha.hettiarachchige@mkuh.nhs.uk (Operations Manager for General Surgery and Anaesthetics).

About us

You can expect a warm welcome at Milton Keynes University Hospital, our staff are friendly and welcoming. We listen to each other and work together to embed our Trusts values and behaviours. At MKUH we appreciate our staff and reward them with an outstanding benefits package including:

  • Free on-site parking
  • Free tea and coffee
  • Great flexible workingopportunities
  • Discounted gym membership
  • Lease car scheme
  • Generous annual leave and pension scheme
  • On site nursery (chargeable)
  • Extensive staff health and well-being programme

Milton Keynes University Hospital NHS Foundation Trust, in partnership with the University of Buckingham, is a University Teaching Hospital; we conduct research and teaching on site to improve the care of our patients. The hospital is undergoing significant investment, and we are proud to be rated good by the CQC. Visit our website to catch up on our latest news.

Date posted

15 April 2024

Pay scheme

Agenda for change

Band

Band 5

Salary

£28,407 to £34,581 a year Per annum

Contract

Permanent

Working pattern

Full-time

Reference number

430-SURG1252A

Job locations

Surgery Division Triumvirate (Dept)

Milton Keynes

MK6 5LD


Job description

Job responsibilities

Please refer to attached Job Description for more details.

Join #TeamSurgery at Milton Keynes University Hospital

The surgery division at MKUH, which covers specialties including theatres and the Intensive Care Unit, offers a variety of roles and opportunities, both clinical and non-clinical. The division are looking for passionate, enthusiastic and forward-thinking professionals to join the team.

MKUH is one of the leading hospitals in Europe for implementing robotics to assist in surgery, becoming the first in the continent to use the CMR Versius robot for gynaecological surgery. Since its introduction in 2019, the theatres team have completed over 500 surgical cases, the first hospital in the UK to reach this milestone, achieving this in March 2023.

As well as being an innovator in robotics, the Trust is proud to be part of the New Hospital Programme, with plans to expand and increase our surgical capacity to meet the health needs of our communities now and in the future.

With a leading benefits package, and a growing hospital estate to meet one of the fastest growing populations in the country, it is a great time to join MKUH.

Find out more about working in #TeamSurgery at MKUH from the people who work across the division in the video below.

https://www.youtube.com/watch?v=-mYel-Y9nrU

MKUH is committed to equal opportunities and improving the working lives of our staff and as such we offer a range of flexible working practices. We promote an inclusive workforce and encourage applications from applicants from all backgrounds.

We reserve the right to expire vacancies prior to the advertised closing date once a sufficient number of applications have been received.

MKUH uses identification scanning technology to confirm the authenticity of documents; all prospective employees of MKUH will have their original documents verified using this technology.

By applying for this role, you accept if successful, that information from your application will be transferred into the national NHS Electronic Staff Record (ESR) system. Your personal data may be transferred from the Trust to another NHS organisation where your employment transfers within the NHS. This is in accordance with the streamlining programme which aims at saving you time and improving efficiencies within the NHS when your employment transfers.

Upon commencing employment with the Trust, all employees (except Medical & Dental Staff on national terms and conditions) are subject to a probationary period lasting a period of six months with an option to extend for a further six months to a total of 12 months.

Job description

Job responsibilities

Please refer to attached Job Description for more details.

Join #TeamSurgery at Milton Keynes University Hospital

The surgery division at MKUH, which covers specialties including theatres and the Intensive Care Unit, offers a variety of roles and opportunities, both clinical and non-clinical. The division are looking for passionate, enthusiastic and forward-thinking professionals to join the team.

MKUH is one of the leading hospitals in Europe for implementing robotics to assist in surgery, becoming the first in the continent to use the CMR Versius robot for gynaecological surgery. Since its introduction in 2019, the theatres team have completed over 500 surgical cases, the first hospital in the UK to reach this milestone, achieving this in March 2023.

As well as being an innovator in robotics, the Trust is proud to be part of the New Hospital Programme, with plans to expand and increase our surgical capacity to meet the health needs of our communities now and in the future.

With a leading benefits package, and a growing hospital estate to meet one of the fastest growing populations in the country, it is a great time to join MKUH.

Find out more about working in #TeamSurgery at MKUH from the people who work across the division in the video below.

https://www.youtube.com/watch?v=-mYel-Y9nrU

MKUH is committed to equal opportunities and improving the working lives of our staff and as such we offer a range of flexible working practices. We promote an inclusive workforce and encourage applications from applicants from all backgrounds.

We reserve the right to expire vacancies prior to the advertised closing date once a sufficient number of applications have been received.

MKUH uses identification scanning technology to confirm the authenticity of documents; all prospective employees of MKUH will have their original documents verified using this technology.

By applying for this role, you accept if successful, that information from your application will be transferred into the national NHS Electronic Staff Record (ESR) system. Your personal data may be transferred from the Trust to another NHS organisation where your employment transfers within the NHS. This is in accordance with the streamlining programme which aims at saving you time and improving efficiencies within the NHS when your employment transfers.

Upon commencing employment with the Trust, all employees (except Medical & Dental Staff on national terms and conditions) are subject to a probationary period lasting a period of six months with an option to extend for a further six months to a total of 12 months.

Person Specification

Qualifications and knowledge

Essential

  • ECDL or equivalent
  • Minimum of 5 GCSE's or equivalent experience
  • Experience of Leave Management

Desirable

  • Medical Staffing terms and conditions

Experience

Essential

  • Previous NHS experience
  • Managing Medical Rota's experience or equivalent
  • Working knowledge of office computer applications
  • Proven administration experience at a senior level

Desirable

  • Medical Staffing experience
  • Experience of Doctor change over periods

Skills

Essential

  • Ability to work to deadlines
  • Ability to prioritise own workload
  • Ability to adapt to fluctuating deadlines and workloads
  • Ability to work in a structured methodical manner
  • Ability to work as part of a team
  • Flexible approach

Personal and people development

Essential

  • Evidence of Continuous Professional Development

Communication

Essential

  • Ability to communicate effectively with all staff groups

Specific requirements

Essential

  • Able to perform the duties of the post with reasonable aids and adaptations
Person Specification

Qualifications and knowledge

Essential

  • ECDL or equivalent
  • Minimum of 5 GCSE's or equivalent experience
  • Experience of Leave Management

Desirable

  • Medical Staffing terms and conditions

Experience

Essential

  • Previous NHS experience
  • Managing Medical Rota's experience or equivalent
  • Working knowledge of office computer applications
  • Proven administration experience at a senior level

Desirable

  • Medical Staffing experience
  • Experience of Doctor change over periods

Skills

Essential

  • Ability to work to deadlines
  • Ability to prioritise own workload
  • Ability to adapt to fluctuating deadlines and workloads
  • Ability to work in a structured methodical manner
  • Ability to work as part of a team
  • Flexible approach

Personal and people development

Essential

  • Evidence of Continuous Professional Development

Communication

Essential

  • Ability to communicate effectively with all staff groups

Specific requirements

Essential

  • Able to perform the duties of the post with reasonable aids and adaptations

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Milton Keynes University Hospital NHS Foundation Trust

Address

Surgery Division Triumvirate (Dept)

Milton Keynes

MK6 5LD


Employer's website

https://www.mkuh.nhs.uk/working-at-mkuh (Opens in a new tab)

Employer details

Employer name

Milton Keynes University Hospital NHS Foundation Trust

Address

Surgery Division Triumvirate (Dept)

Milton Keynes

MK6 5LD


Employer's website

https://www.mkuh.nhs.uk/working-at-mkuh (Opens in a new tab)

For questions about the job, contact:

Operational Manager, General Surgery

Arosha Hettiarchchige

arosha.hettiarachchige@mkuh.nhs.uk

Date posted

15 April 2024

Pay scheme

Agenda for change

Band

Band 5

Salary

£28,407 to £34,581 a year Per annum

Contract

Permanent

Working pattern

Full-time

Reference number

430-SURG1252A

Job locations

Surgery Division Triumvirate (Dept)

Milton Keynes

MK6 5LD


Supporting documents

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