Job summary
Accounts Payable/Receivable Apprentice
Department Finance
Band 2 (Annex 21 - You will be paid 70% of Band 2 for the first 6 months and 75% of Band 2 for the remainder of the time).
Hours: 37.5 per week (inclusive of 6 hours per week 'off the job' training time)
The Finance Team is looking for an apprentice to join our team. This is an exciting role within the team and one that will be extremely rewarding for the right candidate.
This is a fabulous opportunity to undertake an Assistant Account Level 2 Apprenticeship whilst learning many key 'on the job' skills. Your role will often be the first point of contact for our staff, so you'll need the right interpersonal skills and a drive to deliver excellent levels of customer service. You'll need excellent written and verbal communication skills, the ability to build and sustain good relationships in and outside the hospital; good attention to detail and computer literacy.
The Apprenticeship programme will be delivered by our external NHS approved training provider. You will take part in interactive workshops and be assigned a tutor to support you throughout the programme as well as receiving support from the MKUH Apprenticeship Team. Alongside your apprenticeship studies, you will also complete an AAT Diploma in Accounting qualification.
Interview: w/c 12/02/24
Main duties of the job
To be successful with your application, you must comply with Government funding rules that apply to all Apprenticeships. Therefore, please only apply to this post if the following apply;
- You have lived in the UK or EEA for at least the past 3 years
- You are not currently in full time education
- You are 16 years old or over
- Your prior studies are not equal to, or superior to, the Apprenticeship course noted within this vacancy*
*Please note, this relates to courses that cover the same areas of learning. For example, if applying for a Business Administration Apprenticeship, you would not be accepted if you studied a Business degree, as prior learning would supersede the Apprenticeship learning.
For guidance on this, you can email us on Apprenticeships@mkuh.nhs.uk prior to applying.
Please bring your Maths and English certificates with you to interview, should you be invited.
Apprenticeship roles at MKUH are Fixed Term for the duration of the training. For this role, the Term is 18 months.
For the first 6 months of the apprenticeship, you will be paid 70% of Band 2 and the last 12 months you will be paid 75% of Band 2. Upon successful completion of the training, a permanent role may be offered, subject to your performance during the apprenticeship, and MKUH resource requirements at the time.
About us
You can expect a warm welcome at Milton Keynes University Hospital, our staff are friendly and welcoming. We listen to each other and work together to embed our Trusts values and behaviours. At MKUH we appreciate our staff and reward them with an outstanding benefits package including:
- Free on-site parking
- Free tea and coffee
- Great flexible workingopportunities
- Discounted gym membership
- Lease car scheme
- Generous annual leave and pension scheme
- On site nursery (chargeable)
- Extensive staff health and well-being programme
Milton Keynes University Hospital NHS Foundation Trust, in partnership with the University of Buckingham, is a University Teaching Hospital; we conduct research and teaching on site to improve the care of our patients. The hospital is undergoing significant investment, and we are proud to be rated good by the CQC. Visit our website to catch up on our latest news.
MKUH is committed to equal opportunities and improving the working lives of our staff and as such we offer a range of flexible working practices. We promote an inclusive workforce and encourage applications from applicants from all backgrounds.
We reserve the right to expire vacancies prior to the advertised closing date once a sufficient number of applications have been received.
MKUH uses identification scanning technology to confirm the authenticity of documents; all prospective employees of MKUH will have their original documents verified using this technology.
Job description
Job responsibilities
- Assist the accounts receivable and accounts payable liaison team in dealing with queries from SBS, suppliers and managers in respect of invoicing queries
- Assist the accounts receivable and accounts payable liaison team in ensuring all non-purchase order invoices are directed to the relevant budget holder for coding and approval and that credit notes are chased in a timely manner.
- To provide cover for the accounts receivable and accounts payable liaison team
- Assist the Financial Accounting team in the timely and accurate production of monthly and annual accounts, and other reporting for the Trust
- Open and distribute post for the corporate team
- Undertake ad-hoc administrative tasks as requested by the Deputy Financial Controller and the Financial Accountant
- To provide basic cover for the accounts receivable and accounts payable liaison team at all periods of absence including Annual Leave
- The preparation and maintenance of all appropriate guidance and procedure notes in accordance with SFIs and own experience. Keeping them up to date in accordance with the Finance Departments schedule
- Responsible for planning and co-ordinating own workload in order to ensure the monthly accounts are produced on time
Full training will be given over the course of the apprenticeship.
Please refer to the attached Job Description for more details.
Job description
Job responsibilities
- Assist the accounts receivable and accounts payable liaison team in dealing with queries from SBS, suppliers and managers in respect of invoicing queries
- Assist the accounts receivable and accounts payable liaison team in ensuring all non-purchase order invoices are directed to the relevant budget holder for coding and approval and that credit notes are chased in a timely manner.
- To provide cover for the accounts receivable and accounts payable liaison team
- Assist the Financial Accounting team in the timely and accurate production of monthly and annual accounts, and other reporting for the Trust
- Open and distribute post for the corporate team
- Undertake ad-hoc administrative tasks as requested by the Deputy Financial Controller and the Financial Accountant
- To provide basic cover for the accounts receivable and accounts payable liaison team at all periods of absence including Annual Leave
- The preparation and maintenance of all appropriate guidance and procedure notes in accordance with SFIs and own experience. Keeping them up to date in accordance with the Finance Departments schedule
- Responsible for planning and co-ordinating own workload in order to ensure the monthly accounts are produced on time
Full training will be given over the course of the apprenticeship.
Please refer to the attached Job Description for more details.
Person Specification
Qualifications and knowledge
Essential
- Certificates to evidence a minimum of 5 GCSE's Grade 4/C or above (including GCSE Maths and English).
- Willingness to study the Apprenticeship; CIPD Level 2 or Equivalent.
- Work Experience and/or a keen interest in Accounting and Finance.
Experience
Essential
- Working knowledge of Microsoft Office IT packages including Excel and Word.
Desirable
- Experience of working with and manipulating large volumes of data.
- Experience of working within finance controls and procedures.
- Experienced user of computerised accounting and financial reporting systems, in particular Oracle R12 and Business Intelligence.
Skills
Essential
- Excellent planning and organisational skills with ability to work to tight deadlines, under pressure, agreeing priorities where necessary.
- Ability to work without direct supervision and direction whilst adhering to Trust Policies and guidelines.
- Able to interpret guidelines and implement appropriate changes to working practices.
- Able to demonstrate attention to detail.
- Ability to analyse and interpret financial data and prepare financial summaries.
Desirable
- Ability to communicate (both written & verbal) with people at all levels from within the organisation or external to it.
- Ability to identify and implement improvements to working practices.
- Experience of presenting financial data to other people
Personal and people development
Essential
- Desire to learn and develop
Personal and people development
Essential
- Desire to learn and develop
Communication
Essential
- Excellent communication skills, both verbal and written
Specific requirements
Essential
- Able to perform the duties of the post with reasonable aids and adaptations.
- Proactive, flexible, enthusiastic, confident, and highly motivated individual who demonstrates a commitment to Trust objectives and the NHS as a whole.
Person Specification
Qualifications and knowledge
Essential
- Certificates to evidence a minimum of 5 GCSE's Grade 4/C or above (including GCSE Maths and English).
- Willingness to study the Apprenticeship; CIPD Level 2 or Equivalent.
- Work Experience and/or a keen interest in Accounting and Finance.
Experience
Essential
- Working knowledge of Microsoft Office IT packages including Excel and Word.
Desirable
- Experience of working with and manipulating large volumes of data.
- Experience of working within finance controls and procedures.
- Experienced user of computerised accounting and financial reporting systems, in particular Oracle R12 and Business Intelligence.
Skills
Essential
- Excellent planning and organisational skills with ability to work to tight deadlines, under pressure, agreeing priorities where necessary.
- Ability to work without direct supervision and direction whilst adhering to Trust Policies and guidelines.
- Able to interpret guidelines and implement appropriate changes to working practices.
- Able to demonstrate attention to detail.
- Ability to analyse and interpret financial data and prepare financial summaries.
Desirable
- Ability to communicate (both written & verbal) with people at all levels from within the organisation or external to it.
- Ability to identify and implement improvements to working practices.
- Experience of presenting financial data to other people
Personal and people development
Essential
- Desire to learn and develop
Personal and people development
Essential
- Desire to learn and develop
Communication
Essential
- Excellent communication skills, both verbal and written
Specific requirements
Essential
- Able to perform the duties of the post with reasonable aids and adaptations.
- Proactive, flexible, enthusiastic, confident, and highly motivated individual who demonstrates a commitment to Trust objectives and the NHS as a whole.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
