Theatre Operational Manager

Job responsibilities

Strategic Leadership

• Provide strategic direction and leadership for the theatre department, aligning its goals with the overall Divisional and organisational objectives.
• Develop and implement policies, procedures and protocols to ensure delivery of high quality and safe theatre services.
• Collaborate with senior management and stakeholders to establish long term plans and initiatives that enhance the theatre departments performance and reputation.

Operational Management

• Oversee and co-ordinate the day to day operations of the theatre department, ensuring efficient use of resources including staffing, equipment and facilities.
• Monitor theatre schedules and optimise resource allocation to ensure smooth workflow and patient throughput.
• Foster an environment of continuous improvement, identifying opportunities for innovation, streamlining processes and enhancing service provision

Staff Management and Development

• Lead, motivate and manage a multidisciplinary team of staff, including surgeons, anaesthetists, nurses and support staff.
• Demonstrate and promote effective multidisciplinary leadership and management.
• In conjunction with the matron, recruit, train and develop staff, promoting a culture of continuous learning and professional growth, ensuring staff have access to clear career pathways that promote growing our own and succession planning.

Quality Assurance and Compliance

• To ensure that the theatre team conduct mandatory surgical safety checks in accordance with WHO guidance and NPSA Five Steps to Safer Surgery.
• Hold overall responsibility for Health & Safety (H&S) throughout the theatres department. Ensure compliance with relevant clinical standards, guidelines and regulatory requirements including infection control protocols, health and safety regulations and risk management policies.

Financial and Resource Management

• Prepare and manage the theatre department budget, ensuring effective resource utilisation and financial sustainability.
• Monitor expenditure, identify cost saving opportunities, and implement measures to achieve budgetary targets

Stakeholder Engagement

• Develop and maintain positive relationships with internal and external stakeholders, including surgeons, consultants and other healthcare professionals.
• Collaborate with key stakeholders to develop and implement strategies that optimise theatre utilisation, patient pathways, and service delivery to included sterile services [HSDU], operational teams and business partners etc.

Please refer to Job Description for further details.

Qualifications and knowledge

Essential

• NMC registration or HCPC Registration
• Educated to Fellowship / Masters Degree level/or significant theatre leadership experience
• Evidence of relevant CPD continued professional development

Experience

Essential

• Significant post registration experience working at different levels in a Theatres
• Proven ability to be a transformational leader
• Financial management experience, managing budget and business cases, identifying cost improvement plans and transformation projects
• Knowledge of clinical incident investigation, clinical governance and clinical risk management
• A good understanding of the national agenda for Theatres services and strategic plans across surgical specialities
• Knowledge and experience of operational and strategic planning
• Multidisciplinary experience or understanding within Theatres
• Experience of writing clinical Theatres policies, procedures and business cases
• Project management experience, quality management experience, experience of managing change in complex environments
• Experience of leading a successful Theatre team
• Awareness of regulatory and accreditation requirements and quality management systems

Desirable

• Analysis and data manipulation and interpretation of complex data sets

Skills/ Communication

Essential

• Evidence of highly developed leadership skills proven to be a role model, a networker, a strategist and a motivator
• Excellent written and verbal communications skills
• High level of interpersonal and organisational skills
• Ability to work under pressure and meet demanding deadlines
• Ability to communicate highly complex, and sometimes sensitive information to a broad range of audiences
• Ability to influence Senior NHS staff, managers, and executives
• Strong analytical skills and the ability to draw qualitative and quantitative data from a wide range of complex sources and present it in a clear concise manner quickly and accurately
• Demonstrate sound judgement in the absence of clear guidelines or precedent, seeking advice as necessary from more Directors when appropriate
• Demonstrate leadership, vision, strategic thinking and planning with well-developed situational awareness skills
• Ability to work with a high degree of autonomy and make difficult decisions
• Able to handle conflict, distressing situation and complaints, effectively which may involve reassurances and conveying unwelcome news/unexpected results to patients/staff
• The ability to write reports, and conduct investigations
• Understanding of HR policies in relation to recruitment, staff development, Equality, Diversity and Inclusion, Health and Wellbeing, Disciplinary and grievance procedures
• Theoretical and practical knowledge of theatre procedures
• Working knowledge of research, audit methods and procedures
• Evidence based knowledge that underpins an ability to carry out the management role, mentoring and workplace assessments
• Knowledge and understanding of Trusts Standing Financial Instructions
• Excellent keyboard user with the ability to manipulate using Power Point, Excel and use of Microsoft Teams

Desirable

• Ability to independently manage service and take overall accountability and responsibility for the Theatre staff and service to the Trust Board through the Divisional manager and the Divisional Chief Nurse
• Self motivated and Flexible, with ability to work Out of Hours if required
• Strong relationship development with clinical and non-clinical staff

Personal and people development

Essential

• Line manager
• Self assured, self aware and emotional intelligence
• Flexibility and pragmatism in problem solving at operational & strategic levels
• The ability to work under pressure with changing priorities, adopting a flexible working plan
• The ability to be flexible in attitude, to use initiative and work well within a team
• Demonstrate commitment to and focus on quality, promotes high standards to consistently improve patient safety and clinical outcomes
• Work across boundaries, look for the collective success, listen, involve, respect and learn from the contribution of others
• Demonstrate commitment to partnership working with a range of external organisations
• Actively develops themselves and others, is self motivated and enthusiastic
• Possesses personal resilience and the ability to provide emotional support
• Able to present a highly professional image , with integrity and credibility

Specific requirements

Essential

• Able to perform the duties of the post with reasonable aids and adaptations
• Effective team worker
• Attention to detail
• Organised and resourceful

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

UK Registration

Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window).