Senior Medical Secretary

The Queen Elizabeth Hospital King's Lynn NHSFT

The closing date is 14 April 2025

Job summary

We have an exciting opportunity to join team QEH as a Senior Medical Secretary.

As Senior Medical Secretary, you will provide an efficient, confidential and reliable service to specialty teams. This will include administrative and secretarial support to enable the provision of patient care and specialty services. Good communication skills essential to ensure a proficient, high quality service for patients and clinicians. You will be expected to work as part of a Specialist Team and will report to the Medical Secretary Manager and Deputy Manager.

If this role fits your profile then we would love to have you as part of our team.

***PLEASE NOTE: When sufficient qualified applicants have been received this post will be closed***

Main duties of the job

You will provide full secretarial support to a specific Consultant and his/her team within the Medical Secretariat, largely working on your own initiative.

You will liaise with the other medical secretaries and colleagues in the team to ensure a smooth transference of information within the service.

You should be well organised and used to dealing with the public, ensuring confidentiality, efficiency and politeness.

You mustbe able to prioritiseyour own workload.

A sound knowledge of audio typing and medical terminology is desirable for the post. Experience of the Patient Centre system in accordance with Trust procedures. Assist in a timely way the co-ordination of care pathways (full training will be given).

Youwill be required to work to a very high standard, as would be expected of a Senior Medical Secretary.

About us

There's never been a more exciting time to join TeamQEH. We're working on a once in a generation opportunity to build a new state-of-the-art hospital to open in 2030 and we are also carrying out on one of the biggest pieces of digital transformation work we've ever undertaken.Our new electronic patient record (EPR) will replace paper-based patient records from 2026 and will lead to better, safer, joined-up care at The Queen Elizabeth Hospital and beyond.At The QEH we provide a comprehensive range of specialist, acute, obstetrics and community-based services to around 331,000 people across west and north Norfolk, North Cambs and South Lincs.We are an ambitious organisation that upholds our values of kindness, wellness and fairness. We strive for continuous quality improvement, recently demonstrated in our 2024 CQC maternity inspection rating our services as 'Good', and we are proud to be a place to learn and grow through recognised learning and apprenticeships.We recognise and reward our 4,000 staff and volunteers, priding ourselves on a community atmosphere and positive team spirit. We have approx. 530 beds across 33 wards and have newly built education and training facilities, a range of modern award-winning centres alongside a talented team of people ready to give you a warm welcome. We love working here and think you will too.

Date posted

01 April 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year per annum, pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

426-717-25CC

Job locations

The Queen Elizabeth Hospital

Gayton Road

King's Lynn

PE30 4ET

Job description

Job responsibilities

Please see attached Job Description and Person Specification for further information about this role.

Job description

Job responsibilities

Please see attached Job Description and Person Specification for further information about this role.

Person Specification

Qualifications

Essential

Educated to GCSE grade C or above (or equivalent) in literacy and numeracy.
NVQ level 3 in administration or equivalent experience or RSA level III or able to demonstrate equivalent skill (proficient and accurate audio typing skills (minimum 60 wpm).
IT experience of Microsoft Office packages.
Secretarial experience in a hospital/medical office environment

Desirable

Knowledge of word - auto text and auto correct. Audio typing

Experience

Essential

Demonstrate an understanding of customer/patient care/ability to work with sensitive and confidential information.

Desirable

Knowledge of PatientCentre systems database
Knowledge and understanding of the Data Protection Act
Knowledge of Medical terminology

Skills, abilities and knowledge

Essential

Commitment to self development
Good written and verbal communication skills with a good command and understanding of English, punctuation and grammar
Ability to work quickly and accurately, and use own judgement and initiative when required

Person Specification

Qualifications

Essential

Educated to GCSE grade C or above (or equivalent) in literacy and numeracy.
NVQ level 3 in administration or equivalent experience or RSA level III or able to demonstrate equivalent skill (proficient and accurate audio typing skills (minimum 60 wpm).
IT experience of Microsoft Office packages.
Secretarial experience in a hospital/medical office environment

Desirable

Knowledge of word - auto text and auto correct. Audio typing

Experience

Essential

Demonstrate an understanding of customer/patient care/ability to work with sensitive and confidential information.

Desirable

Knowledge of PatientCentre systems database
Knowledge and understanding of the Data Protection Act
Knowledge of Medical terminology

Skills, abilities and knowledge

Essential

Commitment to self development
Good written and verbal communication skills with a good command and understanding of English, punctuation and grammar
Ability to work quickly and accurately, and use own judgement and initiative when required

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.