Job summary
Permanent | Part Time
We are seeking a highly organised individual to join our Legal Services team. In this vital role, you will support the Legal Services Director in ensuring compliance with legislation and court deadlines, while maintaining the highest standards of confidentiality.
About You
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A-level or equivalent education
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NVQ Level 4 or relevant experience
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Strong IT skills (Microsoft Office, email, databases)
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Clear communicator and team player
Main duties of the job
You will report to the Paralegal, and your responsibilities will include:
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Provide independent administrative support to the Legal Services Director
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Minute meetings, manage diaries, and handle incoming/outgoing correspondence
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Liaise with external bodies including NHS Resolution, Coroners, Local Authorities, and barristers' chambers
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Facilitate and process disclosure requests for civil and criminal matters, ensuring accurate logging and tracking
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Review and redact documentation for disclosure in line with legal and confidentiality requirements
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Prepare and check legal documents with precision and attention to detail
About us
At Sheffield Children's, our purpose is clear: to provide healthier futures for children and young people. Our three strategic aims are Outstanding Patient Care, Brilliant Place to Work, and Leaders in Children's Health.
We work with partners across local, regional, and national levels to deliver physical and mental healthcare in both acute and community settings. Many of our clinicians are nationally and internationally recognised for their expertise.
We're proud that 73% of colleagues would recommend Sheffield Children's as a place to work, placing us among the top five NHS trusts in England -- and the top-ranked trust in the North East and Yorkshire -- in the latest NHS Staff Survey.
Our nearly 4,000 colleagues bring our CARE values -- Compassion, Accountability, Respect, and Excellence -- to life every day, creating a kind, welcoming environment where patients and families feel safe and supported.
As we approach our 150th anniversary in 2026, we're excited to keep building our leadership in children's health, improve experiences for patients and staff, and focus on our communities and population health.
We also offer excellent benefits to support your wellbeing, with generous annual leave and pension schemes, health and wellbeing programmes, and exclusive discounts -- helping you thrive at work and beyond.
Job description
Job responsibilities
For more information on the main responsibilities for this post, please refer to the job description and person specification.
Please note that Sheffield Children's uplift pay to meet the Real Living Wage, which is £12.60 per hour.
*** This role has been assigned the occupation code 4212 using the CASCOT coding tool. To check the eligibility of this code for sponsorship and right to work please visit - UKVI web address https://www.gov.uk/government/publications/skilled-worker-visa-eligible-occupations/skilled-worker-visa-eligible-occupations-and-codesPlease note: We do not offer visa sponsorship for part-time roles.
Diversity Statement
At Sheffield Children's, we are committed to creating an inclusive environment that celebrates diversity and supports everyone's success. We prioritise Equality, Diversity, and Inclusion in our recruitment practices, creating a welcoming space for people of all backgrounds, including ethnic minorities, individuals with disabilities, and LGBTQ+ members.
Recognising that inclusivity is an ongoing effort, we review our processes and welcome feedback to enhance our practices. A diverse team strengthens our organisation and the quality of care we deliver. For ideas on how we can improve, please contact our Recruitment Manager at scn-tr.recruitment.team@nhs.net. Together, we're building a workplace where everyone belongs.
#LI-Onsite
Job description
Job responsibilities
For more information on the main responsibilities for this post, please refer to the job description and person specification.
Please note that Sheffield Children's uplift pay to meet the Real Living Wage, which is £12.60 per hour.
*** This role has been assigned the occupation code 4212 using the CASCOT coding tool. To check the eligibility of this code for sponsorship and right to work please visit - UKVI web address https://www.gov.uk/government/publications/skilled-worker-visa-eligible-occupations/skilled-worker-visa-eligible-occupations-and-codesPlease note: We do not offer visa sponsorship for part-time roles.
Diversity Statement
At Sheffield Children's, we are committed to creating an inclusive environment that celebrates diversity and supports everyone's success. We prioritise Equality, Diversity, and Inclusion in our recruitment practices, creating a welcoming space for people of all backgrounds, including ethnic minorities, individuals with disabilities, and LGBTQ+ members.
Recognising that inclusivity is an ongoing effort, we review our processes and welcome feedback to enhance our practices. A diverse team strengthens our organisation and the quality of care we deliver. For ideas on how we can improve, please contact our Recruitment Manager at scn-tr.recruitment.team@nhs.net. Together, we're building a workplace where everyone belongs.
#LI-Onsite
Person Specification
Qualification and Training
Essential
- A level standard of education
- NVQ Level 4 or equivalent combination qualification/experience
- Computer systems training, including Microsoft Office, email and database systems, or equivalent skills gained through experience
Desirable
- Evidence of ongoing professional training
- Legal training
Experience
Essential
- PA/Secretarial experience or experience of working in an administrative function
- IT packages e.g. Word, Excel, Powerpoint, E-mail
- Experience of working with others to ensure information is provided on time and accurately
- Arranging meetings, minuting meetings and diary management
Desirable
- Experience within a healthcare setting
- Experience within a legal setting
- Organising events
- Experience as paralegal
Knowledge and Skills
Essential
- Good working knowledge of legal systems and processes
- Data Protection Act
- Access to Health Records Act
- Freedom of Information Act
- Excellent organisational skills
- Excellent communication skills, both verbal and written
- Ability to work under pressure
- Ability to work on own initiative and within a team
- Maintaining strict confidentiality
- Ability to meet challenging deadlines
- Judgement skills to know when to escalate issues
Desirable
- Understanding of NHS
- Understanding of legal processes
Personal Attributes
Essential
- Well organised, methodical - able to plan, coordinate and prioritise own workload
- Self-motivated and able to motivate others
- Ability to work with minimum supervision
- Attention to detail - able to work accurately, identifying errors quickly and easily
- Approachable and helpful
- Tact and discretion
- Able to adapt to change
- Able to work flexibly to meet the needs of the team
- Able to build and sustain working relationships
Person Specification
Qualification and Training
Essential
- A level standard of education
- NVQ Level 4 or equivalent combination qualification/experience
- Computer systems training, including Microsoft Office, email and database systems, or equivalent skills gained through experience
Desirable
- Evidence of ongoing professional training
- Legal training
Experience
Essential
- PA/Secretarial experience or experience of working in an administrative function
- IT packages e.g. Word, Excel, Powerpoint, E-mail
- Experience of working with others to ensure information is provided on time and accurately
- Arranging meetings, minuting meetings and diary management
Desirable
- Experience within a healthcare setting
- Experience within a legal setting
- Organising events
- Experience as paralegal
Knowledge and Skills
Essential
- Good working knowledge of legal systems and processes
- Data Protection Act
- Access to Health Records Act
- Freedom of Information Act
- Excellent organisational skills
- Excellent communication skills, both verbal and written
- Ability to work under pressure
- Ability to work on own initiative and within a team
- Maintaining strict confidentiality
- Ability to meet challenging deadlines
- Judgement skills to know when to escalate issues
Desirable
- Understanding of NHS
- Understanding of legal processes
Personal Attributes
Essential
- Well organised, methodical - able to plan, coordinate and prioritise own workload
- Self-motivated and able to motivate others
- Ability to work with minimum supervision
- Attention to detail - able to work accurately, identifying errors quickly and easily
- Approachable and helpful
- Tact and discretion
- Able to adapt to change
- Able to work flexibly to meet the needs of the team
- Able to build and sustain working relationships
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
