Job summary
Fixed Term: 12 months | Full-time | Hybrid | Proposed interview date Tue 24-Jun-2025
We are looking for someone to join our team and support the smooth execution of high-level meetings, including those for the Executive Team and Board. You will help manage corporate governance activities and ensure compliance with NHS regulations. You will coordinate meetings, take minutes, prepare reports, and handle logistics for different sessions and workshops.
You will be detail oriented, organised, and able to manage complex tasks while working with senior teams.
If you have the skills and enthusiasm for this role, we'd love to hear from you!
Main duties of the job
Reporting into the Head of Corporate Governance, your responsibilities will include:
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Support the Governance Director and Head of Corporate Governance to ensure smooth execution of Executive Team and Board Committees, including room/catering bookings, preparing meeting packs on time, meeting setup, and ensuring accurate minutes are drafted.
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Help develop and maintain the committees' forward plan.
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Manage the practical arrangements for Executive Team and Management Board development sessions, workshops, and training.
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Prepare post-Committee reports, summarising main issues and actions for Board assurance on behalf of the committee chairs.
About us
At Sheffield Children's, our purpose is clear: to provide healthier futures for children and young people. Our three strategic aims are Outstanding Patient Care, Brilliant Place to Work, and Leaders in Children's Health.
We work with partners across local, regional, and national levels to deliver physical and mental healthcare in both acute and community settings. Many of our clinicians are nationally and internationally recognised for their expertise.
We're proud that 73% of colleagues would recommend Sheffield Children's as a place to work, placing us among the top five NHS trusts in England -- and the top-ranked trust in the North East and Yorkshire -- in the latest NHS Staff Survey.
Our nearly 4,000 colleagues bring our CARE values -- Compassion, Accountability, Respect, and Excellence -- to life every day, creating a kind, welcoming environment where patients and families feel safe and supported.
As we approach our 150th anniversary in 2026, we're excited to keep building our leadership in children's health, improve experiences for patients and staff, and focus on our communities and population health.
We also offer excellent benefits to support your wellbeing, with generous annual leave and pension schemes, health and wellbeing programmes, and exclusive discounts -- helping you thrive at work and beyond.
Job description
Job responsibilities
For more information on the main responsibilities for this post, please refer to the job description and person specification.
Please note that Sheffield Children's uplift pay to meet the Real Living Wage, which is £12.60 per hour.
Diversity Statement
At Sheffield Childrens, we are committed to creating an inclusive environment that celebrates diversity and supports everyones success. We prioritise Equality, Diversity, and Inclusion in our recruitment practices, creating a welcoming space for people of all backgrounds, including ethnic minorities, individuals with disabilities, and LGBTQ+ members.
Recognising that inclusivity is an ongoing effort, we review our processes and welcome feedback to enhance our practices. A diverse team strengthens our organisation and the quality of care we deliver. For ideas on how we can improve, please contact our Recruitment Manager at scn-tr.recruitment.team@nhs.net. Together, were building a workplace where everyone belongs.
#LI-Onsite
Job description
Job responsibilities
For more information on the main responsibilities for this post, please refer to the job description and person specification.
Please note that Sheffield Children's uplift pay to meet the Real Living Wage, which is £12.60 per hour.
Diversity Statement
At Sheffield Childrens, we are committed to creating an inclusive environment that celebrates diversity and supports everyones success. We prioritise Equality, Diversity, and Inclusion in our recruitment practices, creating a welcoming space for people of all backgrounds, including ethnic minorities, individuals with disabilities, and LGBTQ+ members.
Recognising that inclusivity is an ongoing effort, we review our processes and welcome feedback to enhance our practices. A diverse team strengthens our organisation and the quality of care we deliver. For ideas on how we can improve, please contact our Recruitment Manager at scn-tr.recruitment.team@nhs.net. Together, were building a workplace where everyone belongs.
#LI-Onsite
Person Specification
Qualifications/training
Essential
- Degree in business administration or similar or equivalent demonstrable experience
Desirable
- NHS Company secretarial qualification - Manchester Business School, CASS or ICSA
Experience
Essential
- Experience of complex minute taking
- Extensive administrative experience
- Experience of working with senior professionals at Board / Executive Directors / Senior Manager level
- Experience of working within a complex environment
- Experience of co-ordinating projects / project management
Desirable
- NHS experience
- Experience in a corporate role supporting Board/Sub Committees and/or high level corporate governance functions
Knowledge and skills
Essential
- Computer skills - Microsoft Office package as a minimum
- Excellent organisational and time management skills with the ability to work accurately and to high standards, particularly when under pressure
- Understanding of office protocols
- Ability to prioritise work to meet deadlines
- Ability to communicate effectively both verbally and in writing
Desirable
- Appreciation of corporate governance in an NHS Foundation Trust or Public Sector organisation
Personal attributes
Essential
- Strong interpersonal skills for effective working with colleagues and internal / external stakeholders
- Attention to detail
- Self-motivated - uses own initiative and able to work independently / Can do attitude
- Team worker, approachable
- Tactful and diplomatic
- Resilient and adaptable to change
- Recognise the need to maintain strict confidentiality
- Ability to travel (to offsite meetings, etc.)
Person Specification
Qualifications/training
Essential
- Degree in business administration or similar or equivalent demonstrable experience
Desirable
- NHS Company secretarial qualification - Manchester Business School, CASS or ICSA
Experience
Essential
- Experience of complex minute taking
- Extensive administrative experience
- Experience of working with senior professionals at Board / Executive Directors / Senior Manager level
- Experience of working within a complex environment
- Experience of co-ordinating projects / project management
Desirable
- NHS experience
- Experience in a corporate role supporting Board/Sub Committees and/or high level corporate governance functions
Knowledge and skills
Essential
- Computer skills - Microsoft Office package as a minimum
- Excellent organisational and time management skills with the ability to work accurately and to high standards, particularly when under pressure
- Understanding of office protocols
- Ability to prioritise work to meet deadlines
- Ability to communicate effectively both verbally and in writing
Desirable
- Appreciation of corporate governance in an NHS Foundation Trust or Public Sector organisation
Personal attributes
Essential
- Strong interpersonal skills for effective working with colleagues and internal / external stakeholders
- Attention to detail
- Self-motivated - uses own initiative and able to work independently / Can do attitude
- Team worker, approachable
- Tactful and diplomatic
- Resilient and adaptable to change
- Recognise the need to maintain strict confidentiality
- Ability to travel (to offsite meetings, etc.)
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
