Job summary
An exciting opportunity has arisen to join our team of secretaries, at the Sheffield Children's. We are looking for a team player who is an enthusiastic and a motivated individual to work as a secretarial assistant within the Trauma & Orthopaedics department in the Surgery & Critical Care Group. This post is for 30hrs per week between Monday and Friday office hours. The actual hours will be discussed at interview.
You will be a flexible and conscientious person who is self-motivating and can work under pressure.
Main duties of the job
You will be required to provide a comprehensive secretarial support service for a clinical team and their secretaries in the department in accordance with Trust policies and procedures.
This post primarily requires you to produce dictated correspondence using both audio and digital transcribers.
The Secretarial Assistant provides valuable support to their secretarial and clinical teams. They will provide high quality clinical typing and an efficient administration service to the secretaries and medical staff alike.
You will also help to underpin the smooth running of the office. Together with strong communication skills, you will also have excellent attention to detail and a good working knowledge of Microsoft Office.
About us
At Sheffield Children's, our purpose is clear: to provide healthier futures for children and young people. Our three strategic aims are:
- Outstanding Patient Care
- Brilliant Place to work
- Leaders in Children's Health
We work successfully with local, regional, and national partners to provide physical and mental healthcare across acute and community settings. Many of our clinicians are amongst the best in their field, recognised nationally and internationally for their expertise.
As well as having enormous pride in what we do, we are a friendly, welcoming, and motivated NHS Trust who are guided by our CARE values: Compassion, Accountability, Respect, and Excellence. Our nearly 4000 colleagues live these values, ensuring kind and compassionate care that makes patients and their families feel safe and at home.
As we approach our 150th anniversary in 2026, we remain committed to enhancing our reputation in children's health leadership, improving the experiences of both patient and colleagues, and focusing on our communities and population health.
Job description
Job responsibilities
Please refer to the job description and person specification for full details of the role.
Inclusive Recruitment & Selection
We are committed to being an inclusive employer and accurate data capture is an important part of that to ensure we are supportive and representative. Our aim is to ensure that all applicants can see themselves in the available categories on our application form, but we recognise that some of our data capture fields are not inclusive. We have flagged this with our system provider to ask for change.
We offer encouragement and active support to applicants with additional needs, including those from ethnic minorities, with disabilities and members of the LGBTQ+ community. If you wish to adjust any aspect of the recruitment process or wish to find out more about our recruitment & selection processes, please get in touch with our Recruitment Manager: Catherine.Gilbert7@nhs.net
We are continually reviewing our recruitment & selection process to support the long-term aim of Sheffield Childrens being a champion of Equality, Diversity, and Inclusion. If you have any ideas for improvement, please get in touch with Catherine Gilbert at Catherine.Gilbert7@nhs.net
Trust Values
The Trust is committed to providing great quality patient care and keep children, young people and families at the heart of what we do by following our CARE values:
- Compassion leading by kindness and showing empathy, understanding and respect
- Accountability striving to do the right thing and owning responsibility
- Respect value differences, tackling inequality and fostering a culture of inclusion
- Excellence delivering a high-quality standard of care
Job description
Job responsibilities
Please refer to the job description and person specification for full details of the role.
Inclusive Recruitment & Selection
We are committed to being an inclusive employer and accurate data capture is an important part of that to ensure we are supportive and representative. Our aim is to ensure that all applicants can see themselves in the available categories on our application form, but we recognise that some of our data capture fields are not inclusive. We have flagged this with our system provider to ask for change.
We offer encouragement and active support to applicants with additional needs, including those from ethnic minorities, with disabilities and members of the LGBTQ+ community. If you wish to adjust any aspect of the recruitment process or wish to find out more about our recruitment & selection processes, please get in touch with our Recruitment Manager: Catherine.Gilbert7@nhs.net
We are continually reviewing our recruitment & selection process to support the long-term aim of Sheffield Childrens being a champion of Equality, Diversity, and Inclusion. If you have any ideas for improvement, please get in touch with Catherine Gilbert at Catherine.Gilbert7@nhs.net
Trust Values
The Trust is committed to providing great quality patient care and keep children, young people and families at the heart of what we do by following our CARE values:
- Compassion leading by kindness and showing empathy, understanding and respect
- Accountability striving to do the right thing and owning responsibility
- Respect value differences, tackling inequality and fostering a culture of inclusion
- Excellence delivering a high-quality standard of care
Person Specification
Qualifications & Training
Essential
- Educated to GSCE standard including C grade in English or equivalent
- RSA 11 typing or equivalent qualification or equivalent experience
Desirable
- NVQ 2 in Business administration or equivalent
- RSA III or equivalent qualification or equivalent experience
Experience
Essential
- Experience of audio-typing in a secretarial role
- Experience of working with different computer software e.g. email, internet etc.
- Experience of working in a customer-focused environment
Desirable
- Experience of working with confidential material
- Previous medical secretarial experience
- Experience with NHS software systems
Knowledge & Skills
Essential
- Word-processing & audio-typing skills
- Good time management skills with the ability to prioritise work according to deadlines
- Able to work as part of a team and under own initiative
- Good verbal and written communication skills with team / clients/ relatives using tact when required
- High standard of accuracy
- Ability to establish and maintain effective working relationships
- Ability to deal with conflict
Desirable
- Knowledge of medical terminology
- Good time management skills with the ability to prioritise work
Personal Attributes
Essential
- Adaptable to change
- Attention to detail and accuracy
Person Specification
Qualifications & Training
Essential
- Educated to GSCE standard including C grade in English or equivalent
- RSA 11 typing or equivalent qualification or equivalent experience
Desirable
- NVQ 2 in Business administration or equivalent
- RSA III or equivalent qualification or equivalent experience
Experience
Essential
- Experience of audio-typing in a secretarial role
- Experience of working with different computer software e.g. email, internet etc.
- Experience of working in a customer-focused environment
Desirable
- Experience of working with confidential material
- Previous medical secretarial experience
- Experience with NHS software systems
Knowledge & Skills
Essential
- Word-processing & audio-typing skills
- Good time management skills with the ability to prioritise work according to deadlines
- Able to work as part of a team and under own initiative
- Good verbal and written communication skills with team / clients/ relatives using tact when required
- High standard of accuracy
- Ability to establish and maintain effective working relationships
- Ability to deal with conflict
Desirable
- Knowledge of medical terminology
- Good time management skills with the ability to prioritise work
Personal Attributes
Essential
- Adaptable to change
- Attention to detail and accuracy
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
