Job summary
We are looking to recruit a Malignant Data Manager for the Paediatric Haematology Department at Sheffield Children's Hospital.
This part-time position will be on a fixed-term basis to provide maternity cover and will be based within a small and friendly administrative team.
The positions lends itself to flexible working although regular attendance at the weekly Hemopoietic stem cell transplant (HSCT) team meeting held on Monday afternoons is required.
Main duties of the job
The position will provide support to both the Paediatric Leukaemia and Hemopoietic Stem Cell Transplant (HSCT) Services within the Haematology Department. This will involve:
- Maintaining accurate and up to date data on a range of malignant haematology databases about patients both current and past and reporting to relevant national and international bodies.
- Responding to any data queries and research requests received both internally and externally to the Trust.
- Providing support, organisation and attendance at relevant meetings and service reviews.
- Assisting and providing cover where applicable to the HSCT Quality team to ensure effective continuity of HSCT Donor Co-ordination and compliance with applicable regulatory bodies.
- Completing basic administrative duties including filing, scanning and minute taking.
- Ensuring data is sent to appropriate authorities in a timely manner to notify them of any applicable significant events.
About us
At Sheffield Children's, our purpose is clear: to provide healthier futures for children and young people. Our three strategic aims are:
- Outstanding Patient Care
- Brilliant Place to work
- Leaders in Children's Health
We work successfully with local, regional, and national partners to provide physical and mental healthcare across acute and community settings. Many of our clinicians are amongst the best in their field, recognised nationally and internationally for their expertise.
As well as having enormous pride in what we do, we are a friendly, welcoming, and motivated NHS Trust who are guided by our CARE values: Compassion, Accountability, Respect, and Excellence. Our nearly 4000 colleagues live these values, ensuring kind and compassionate care that makes patients and their families feel safe and at home.
As we approach our 150th anniversary in 2026, we remain committed to enhancing our reputation in children's health leadership, improving the experiences of both patient and colleagues, and focusing on our communities and population health.
Job description
Job responsibilities
Please see the attached job description detailing the main responsibilities of this role and the person specifications required.
The job description covers roles for both Malignant and Non-Malignant Haematology Data Management.Only the details provided under Malignant Haematology Data Manager, are applicable to this role.
Please refer to the job description and person specification for full details of the role.
Inclusive Recruitment & Selection
We are committed to being an inclusive employer and accurate data capture is an important part of that to ensure we are supportive and representative. Our aim is to ensure that all applicants can see themselves in the available categories on our application form, but we recognise that some of our data capture fields are not inclusive. We have flagged this with our system provider to ask for change.
We offer encouragement and active support to applicants with additional needs, including those from ethnic minorities, with disabilities and members of the LGBTQ+ community. If you wish to adjust any aspect of the recruitment process or wish to find out more about our recruitment & selection processes, please get in touch with our Recruitment Manager: Catherine.Gilbert7@nhs.net
We are continually reviewing our recruitment & selection process to support the long-term aim of Sheffield Childrens being a champion of Equality, Diversity, and Inclusion. If you have any ideas for improvement, please get in touch with Catherine Gilbert at Catherine.Gilbert7@nhs.net
Trust Values
The Trust is committed to providing great quality patient care and keep children, young people and families at the heart of what we do by following our CARE values:
- Compassion leading by kindness and showing empathy, understanding and respect
- Accountability striving to do the right thing and owning responsibility
- Respect value differences, tackling inequality and fostering a culture of inclusion
- Excellence delivering a high-quality standard of care
Job description
Job responsibilities
Please see the attached job description detailing the main responsibilities of this role and the person specifications required.
The job description covers roles for both Malignant and Non-Malignant Haematology Data Management.Only the details provided under Malignant Haematology Data Manager, are applicable to this role.
Please refer to the job description and person specification for full details of the role.
Inclusive Recruitment & Selection
We are committed to being an inclusive employer and accurate data capture is an important part of that to ensure we are supportive and representative. Our aim is to ensure that all applicants can see themselves in the available categories on our application form, but we recognise that some of our data capture fields are not inclusive. We have flagged this with our system provider to ask for change.
We offer encouragement and active support to applicants with additional needs, including those from ethnic minorities, with disabilities and members of the LGBTQ+ community. If you wish to adjust any aspect of the recruitment process or wish to find out more about our recruitment & selection processes, please get in touch with our Recruitment Manager: Catherine.Gilbert7@nhs.net
We are continually reviewing our recruitment & selection process to support the long-term aim of Sheffield Childrens being a champion of Equality, Diversity, and Inclusion. If you have any ideas for improvement, please get in touch with Catherine Gilbert at Catherine.Gilbert7@nhs.net
Trust Values
The Trust is committed to providing great quality patient care and keep children, young people and families at the heart of what we do by following our CARE values:
- Compassion leading by kindness and showing empathy, understanding and respect
- Accountability striving to do the right thing and owning responsibility
- Respect value differences, tackling inequality and fostering a culture of inclusion
- Excellence delivering a high-quality standard of care
Person Specification
Qualifications and Training
Essential
- Minimum of 5 GCSE's (C or above inc Maths and English) or equivalent
- Evidence of appropriate further education/personal development, e.g. A-levels, NVQ or relevant education course.
- A good level of IT skills demonstrated by competence in Microsoft software packages i.e. outlook, word processing, database and spreadsheets
Desirable
- Evidence of continued professional development
Personal
Essential
- Attention to detail
- Ability to exercise initiative and self-judgement
- Adaptable to change
- Effective team worker
Experience
Essential
- Previous experience of working in a data management role.
- Experience of working in a multi-disciplinary team
- Experience of using a wide range of IT and information systems including Microsoft office. This includes experience of using Microsoft excel to produce statistics.
Desirable
- Previous experience of working in NHS
- Experience of using Microsoft Powerpoint to create presentations and of data base design using the Microsoft access programme
- Experience of tracking patients.
- Working knowledge of hospital systems e.g. PAS, eDMS, ICE, QPulse.
Knowledge and Skills
Essential
- Ability to cope when exposed to stressful or emotional situations arising from the nature of working with terminally ill patients
- Ability to communicate effectively with colleagues at all levels and disciplines
- Knowledge of Information Governance/Data Protection Act
- Ability to work on own initiative and effectively as a team member
- Strong interpersonal skills, for effective working with colleagues and internal and external stakeholders
- Ability to use initiative to implement improvements to working practices
- Ability to input, retrieve and analyse information
Desirable
- Knowledge of medical terminology
Personal
Essential
- Excellence, Accountability, Compassion, Teamwork and Integrity - Together we care
Person Specification
Qualifications and Training
Essential
- Minimum of 5 GCSE's (C or above inc Maths and English) or equivalent
- Evidence of appropriate further education/personal development, e.g. A-levels, NVQ or relevant education course.
- A good level of IT skills demonstrated by competence in Microsoft software packages i.e. outlook, word processing, database and spreadsheets
Desirable
- Evidence of continued professional development
Personal
Essential
- Attention to detail
- Ability to exercise initiative and self-judgement
- Adaptable to change
- Effective team worker
Experience
Essential
- Previous experience of working in a data management role.
- Experience of working in a multi-disciplinary team
- Experience of using a wide range of IT and information systems including Microsoft office. This includes experience of using Microsoft excel to produce statistics.
Desirable
- Previous experience of working in NHS
- Experience of using Microsoft Powerpoint to create presentations and of data base design using the Microsoft access programme
- Experience of tracking patients.
- Working knowledge of hospital systems e.g. PAS, eDMS, ICE, QPulse.
Knowledge and Skills
Essential
- Ability to cope when exposed to stressful or emotional situations arising from the nature of working with terminally ill patients
- Ability to communicate effectively with colleagues at all levels and disciplines
- Knowledge of Information Governance/Data Protection Act
- Ability to work on own initiative and effectively as a team member
- Strong interpersonal skills, for effective working with colleagues and internal and external stakeholders
- Ability to use initiative to implement improvements to working practices
- Ability to input, retrieve and analyse information
Desirable
- Knowledge of medical terminology
Personal
Essential
- Excellence, Accountability, Compassion, Teamwork and Integrity - Together we care
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
