Job summary
Are you looking for a new challenge? We have an exciting opportunity to join the administration team within the Nutrition and Dietetics department at Sheffield Children's NHS Foundation Trust in a varied secretarial and administrative role.
We are looking for an outstanding, highly motivated, reliable and experienced individual to deliver excellence within their role and the department. You should have the ability to communicate effectively with a range of individuals including service users, clerical and clinical staff, both within the department and the wider trust.
We are a friendly, supportive, busy department where you will be a key member of the team, providing necessary support to ensure we are able to deliver our service to children, young people and their families in various settings both inpatient and outpatient.
You will work closely with the administration team, Co-ordinator and dietitians to provide an excellent service. You should demonstrate strong team working skills, have a caring attitude and passion for people. You will be flexible and conscientious and have the ability to work on your own initiative, prioritise and meet deadlines whilst maintaining high standards.
Previous NHS experience would be desirable but not essential.
Main duties of the job
To provide comprehensive secretarial administrative service to the Department of Nutrition and Dietetics Team. The post holder will be expected to prioritise their workload with the Dietetic Head of Services,senior Dietetic staff, and admin team in such a way as to make a direct and positive contribution to the organisation of the work. It is essential that the post holder should exercise initiative commensurate with the role and vital that confidentiality is always maintained.
Full duties can be seen on attached Job Description.
Hours will be 22.5 over 4 days with Tuesday's off.
About us
At Sheffield Children's, our purpose is clear: to provide healthier futures for children and young people. Our three strategic aims are:
1. Outstanding Patient Care2. Brilliant Place to work3. Leaders in Children's Health
We work successfully with local, regional, and national partners to provide physical and mental healthcare across acute and community settings. Many of our clinicians are amongst the best in their field, recognised nationally and internationally for their expertise.
As well as having enormous pride in what we do, we are a friendly, welcoming, and motivated NHS Trust who are guided by our CARE values: Compassion, Accountability, Respect, and Excellence. Our nearly 4000 colleagues live these values, ensuring kind and compassionate care that makes patients and their families feel safe and at home.
As we approach our 150th anniversary in 2026, we remain committed to enhancing our reputation in children's health leadership, improving the experiences of both patient and colleagues, and focusing on our communities and population health.
Job description
Job responsibilities
Please refer to the job description and person specification for full details of the role
Inclusive Recruitment & Selection
We are committed to being an inclusive employer and accurate data capture is an important part of that to ensure we are supportive and representative. Our aim is to ensure that all applicants can see themselves in the available categories on our application form, but we recognise that some of our data capture fields are not inclusive. We have flagged this with our system provider to ask for change.
We offer encouragement and active support to applicants with additional needs, including those from ethnic minorities, with disabilities and members of the LGBTQ+ community. If you wish to adjust any aspect of the recruitment process or wish to find out more about our recruitment & selection processes, please get in touch with our Recruitment Manager: Catherine.Gilbert7@nhs.net
We are continually reviewing our recruitment & selection process to support the long-term aim of Sheffield Childrens being a champion of Equality, Diversity, and Inclusion. If you have any ideas for improvement, please get in touch with Catherine Gilbert at Catherine.Gilbert7@nhs.net
Trust Values
The Trust is committed to providing great quality patient care and keep children, young people and families at the heart of what we do by following our CARE values:
- Compassion leading by kindness and showing empathy, understanding and respect
- Accountability striving to do the right thing and owning responsibility
- Respect value differences, tackling inequality and fostering a culture of inclusion
- Excellence delivering a high-quality standard of care
Job description
Job responsibilities
Please refer to the job description and person specification for full details of the role
Inclusive Recruitment & Selection
We are committed to being an inclusive employer and accurate data capture is an important part of that to ensure we are supportive and representative. Our aim is to ensure that all applicants can see themselves in the available categories on our application form, but we recognise that some of our data capture fields are not inclusive. We have flagged this with our system provider to ask for change.
We offer encouragement and active support to applicants with additional needs, including those from ethnic minorities, with disabilities and members of the LGBTQ+ community. If you wish to adjust any aspect of the recruitment process or wish to find out more about our recruitment & selection processes, please get in touch with our Recruitment Manager: Catherine.Gilbert7@nhs.net
We are continually reviewing our recruitment & selection process to support the long-term aim of Sheffield Childrens being a champion of Equality, Diversity, and Inclusion. If you have any ideas for improvement, please get in touch with Catherine Gilbert at Catherine.Gilbert7@nhs.net
Trust Values
The Trust is committed to providing great quality patient care and keep children, young people and families at the heart of what we do by following our CARE values:
- Compassion leading by kindness and showing empathy, understanding and respect
- Accountability striving to do the right thing and owning responsibility
- Respect value differences, tackling inequality and fostering a culture of inclusion
- Excellence delivering a high-quality standard of care
Person Specification
Qualifications and Training
Essential
- English Language & Maths at GCSE grade C or above
- RSA 2 (typing/word processing) or equivalent
- Recognised qualification - NVQ 3 or equivalent experience
Desirable
- RSA 3 (typing/word processing)
- EDCL
Experience
Essential
- Significant Experience of working in a busy office environment in a secretarial/admin role
Desirable
- Previous secretarial/admin role within NHS
Knowledge and Skills
Essential
- Ability working with established office systems - Microsoft packages (word, excel and email)
- Ability to work on own initiative
- Good Organisational skills
- Good communication skills both verbal and written
Desirable
- Ability to use Medway
- Understanding of Medical Terminology
- Understanding of confidentially issues
Personal Attributes
Essential
- Pleasant, tactful, and understanding manner
- Good literacy and numeric skills
- Flexible approach to workload
- Ability to work as a member of a team
- Ability to organise and prioritise own workload
- Ability to work under pressure
Desirable
- Interested in developing new skills
Person Specification
Qualifications and Training
Essential
- English Language & Maths at GCSE grade C or above
- RSA 2 (typing/word processing) or equivalent
- Recognised qualification - NVQ 3 or equivalent experience
Desirable
- RSA 3 (typing/word processing)
- EDCL
Experience
Essential
- Significant Experience of working in a busy office environment in a secretarial/admin role
Desirable
- Previous secretarial/admin role within NHS
Knowledge and Skills
Essential
- Ability working with established office systems - Microsoft packages (word, excel and email)
- Ability to work on own initiative
- Good Organisational skills
- Good communication skills both verbal and written
Desirable
- Ability to use Medway
- Understanding of Medical Terminology
- Understanding of confidentially issues
Personal Attributes
Essential
- Pleasant, tactful, and understanding manner
- Good literacy and numeric skills
- Flexible approach to workload
- Ability to work as a member of a team
- Ability to organise and prioritise own workload
- Ability to work under pressure
Desirable
- Interested in developing new skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
