Job summary
You will lead on the implementation of ESR Self Service across the Trust, using your in-depth knowledge of ESR to ensure the system is embedded and benefits are realised within the given project timescale.
You will line manage the project implementation team, overseeing system set up and training material design and delivery. You will lead on stakeholder engagement to ensure colleagues across the Trust, including in corporate teams are ready for go live.
You will maintain project documentation and report into the Project Board and Programme Board, escalating risks and issues appropriately.
Main duties of the job
Be the project manager for the ESR Self Service Implementation Project across the Trust, delivering the implementation within the required project timescale.
Oversee the completion of all project documentation such as Project Plans, Communications Plans, Risk and Issue Logs and Highlight reports.
Monitor project performance, escalating and reporting to the ESR Self Service Project Board on a monthly basis.
Lead on stakeholder engagement, ensuring colleagues are ready for the system. This includes identifying and working with teams who require more support to adopt new ways of working, preparing them for change.
Work with corporate colleagues including Finance, ELOD and IT and colleagues within the wider Resourcing team to redesign the processes for employee changes so that ESR Self Service can work effectively.
Oversee the set-up of ESR ready for Self Service - including the creation of manager hierarchies and URP allocation, working collaboratively with the ESR Admin, Medical HR and ELOD teams.
Oversee the creation and delivery of training material, ensuring high quality.
Work with the Workforce Information and Systems Manager and their team to develop the business-as-usual model.
Line manage the Project Team, including responsibility for wellbeing, appraisal, mandatory training, performance and attendance at work.
About us
At Sheffield Children's, our purpose is clear: to provide healthier futures for children and young people. Our three strategic aims are:
1. Outstanding Patient Care2. Brilliant Place to work3. Leaders in Children's Health
We work successfully with local, regional, and national partners to provide physical and mental healthcare across acute and community settings. Many of our clinicians are amongst the best in their field, recognised nationally and internationally for their expertise.
As well as having enormous pride in what we do, we are a friendly, welcoming, and motivated NHS Trust who are guided by our CARE values: Compassion, Accountability, Respect, and Excellence. Our nearly 4000 colleagues live these values, ensuring kind and compassionate care that makes patients and their families feel safe and at home.
As we approach our 150th anniversary in 2026, we remain committed to enhancing our reputation in children's health leadership, improving the experiences of both patient and colleagues, and focusing on our communities and population health.
Job description
Job responsibilities
Please see job description and person specification for full details of the role
Inclusive Recruitment & Selection
We are committed to being an inclusive employer and accurate data capture is an important part of that to ensure we are supportive and representative. Our aim is to ensure that all applicants can see themselves in the available categories on our application form, but we recognise that some of our data capture fields are not inclusive. We have flagged this with our system provider to ask for change.
We offer encouragement and active support to applicants with additional needs, including those from ethnic minorities, with disabilities and members of the LGBTQ+ community. If you wish to adjust any aspect of the recruitment process or wish to find out more about our recruitment & selection processes, please get in touch with our Recruitment Manager: Catherine.Gilbert7@nhs.net
We are continually reviewing our recruitment & selection process to support the long-term aim of Sheffield Childrens being a champion of Equality, Diversity, and Inclusion. If you have any ideas for improvement, please get in touch with Catherine Gilbert at Catherine.Gilbert7@nhs.net
Trust Values
The Trust is committed to providing great quality patient care and keep children, young people and families at the heart of what we do by following our CARE values:
Compassion leading by kindness and showing empathy, understanding and respect
Accountability striving to do the right thing and owning responsibility
Respect value differences, tackling inequality and fostering a culture of inclusion
Excellence delivering a high-quality standard of care
Job description
Job responsibilities
Please see job description and person specification for full details of the role
Inclusive Recruitment & Selection
We are committed to being an inclusive employer and accurate data capture is an important part of that to ensure we are supportive and representative. Our aim is to ensure that all applicants can see themselves in the available categories on our application form, but we recognise that some of our data capture fields are not inclusive. We have flagged this with our system provider to ask for change.
We offer encouragement and active support to applicants with additional needs, including those from ethnic minorities, with disabilities and members of the LGBTQ+ community. If you wish to adjust any aspect of the recruitment process or wish to find out more about our recruitment & selection processes, please get in touch with our Recruitment Manager: Catherine.Gilbert7@nhs.net
We are continually reviewing our recruitment & selection process to support the long-term aim of Sheffield Childrens being a champion of Equality, Diversity, and Inclusion. If you have any ideas for improvement, please get in touch with Catherine Gilbert at Catherine.Gilbert7@nhs.net
Trust Values
The Trust is committed to providing great quality patient care and keep children, young people and families at the heart of what we do by following our CARE values:
Compassion leading by kindness and showing empathy, understanding and respect
Accountability striving to do the right thing and owning responsibility
Respect value differences, tackling inequality and fostering a culture of inclusion
Excellence delivering a high-quality standard of care
Person Specification
Qualifications
Essential
- Educated to master's degree level or equivalent level of experience
- Evidence of continuing professional development
Desirable
- Leadership or management qualification
- Project Management qualification i.e. PRINCE 2
Experience
Essential
- Systems administration experience of Self-Service HR/Workforce Systems
- Managing change projects and associated behaviours
- Successful record of high-level engagement with colleagues including senior leadership
Desirable
- Experience of implementing ESR Self Service
Knowledge
Essential
- Self Service HR/Workforce systems knowledge, including how to maximise the use of the system and interdependencies with other systems and processes
- Ability to apply change management methodologies in approach to work
- Present complex information to colleague at all levels of the organisation
- Ability to analyse complex data, using it to evidence effectiveness of projects
- Ability to adapt approach depending on situation
Desirable
Person Specification
Qualifications
Essential
- Educated to master's degree level or equivalent level of experience
- Evidence of continuing professional development
Desirable
- Leadership or management qualification
- Project Management qualification i.e. PRINCE 2
Experience
Essential
- Systems administration experience of Self-Service HR/Workforce Systems
- Managing change projects and associated behaviours
- Successful record of high-level engagement with colleagues including senior leadership
Desirable
- Experience of implementing ESR Self Service
Knowledge
Essential
- Self Service HR/Workforce systems knowledge, including how to maximise the use of the system and interdependencies with other systems and processes
- Ability to apply change management methodologies in approach to work
- Present complex information to colleague at all levels of the organisation
- Ability to analyse complex data, using it to evidence effectiveness of projects
- Ability to adapt approach depending on situation
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
