Job summary
The Education Learning Organisation and Development (ELOD) enables Learning education provision for all Trust staff and helps to develop a culture and environment that all staff can thrive and deliver the best patient care within the Trust
Would you like to be part of a fast paced team within a Learning hub that provides administration support to the wider ELOD team to enable us to deliver our services.
If so then this will give you the opportunity to further develop data inputting, retrieval and reporting skills, working with learning and booking systems to enable staff and subject leads to develop and access learning. This will also offer further enhanced customer service skills in relation to to setting up face to face and virtual learning events.
Main duties of the job
Using Trust Learning and Electronic Staff record ESR systems to input, track and pull regular reports
Set up learning courses within the Trust onto electronic systems sending out joining instructions, recording and monitoring attendance.
Maintain and cleanse data systems as required to ensure accuracy and efficiency
Maintain all the ELOD email inbox communications within a timely manner
Undertake various aspects of an effective electronic filing system including cleansing, copying and scanning.
To maintain and update website pages associated to the team
Assist team colleagues and other Trust learning leads with the setting up of sessions using Teams/Blackboard/Zoom
Coordinate the booking of trust and some external room bookings for learning sessions
Assisting with the design and production of core training and promotional materials for ELOD colleagues as required.
Maintaining Trust Learning rooms, by opening closing and keeping equipment in good working order
About us
Sheffield Children's is one of three independent, specialist paediatric hospitals in the country, providing dedicated healthcare for children and young people across community, mental health and acute specialist settings.
We have three overarching aims that set the direction for the Trust in our vision "to create a healthier future for children and young people."
- Outstanding patient care
- Brilliant place to work
- Leader in children's health
Our commitment to rewarding colleagues is demonstrated through our brilliant reward and benefits offer including; generous annual leave entitlement and pension scheme and access to salary sacrifice schemes such as cycle to work and lease cars.
We are committed to supporting colleagues from different heritages and lifestyles while at work. This is supported through the offer we have in place for flexible working and the three equality network groups we have in place. Colleagues are encouraged to join these groups and request flexible working.
Job description
Job responsibilities
The main purpose is to provide an administrative service within the Learning Hub that will support colleagues within the Education Learning and Organisation Development Department in the delivery of services to all Trust employees and supporting the delivery of patient care within the Trust.
Please see attached job description and person specification for further information.
Inclusive Recruitment & Selection
We are committed to being an inclusive employer and accurate data capture is an important part of that to ensure we are supportive and representative. Our aim is to ensure that all applicants can see themselves in the available categories on our application form, but we recognise that some of our data capture fields are not inclusive. We have flagged this with our system provider to ask for change.
We offer encouragement and active support to applicants with additional needs, including those from ethnic minorities, with disabilities and members of the LGBTQ+ community. If you wish to adjust any aspect of the recruitment process or wish to find out more about our recruitment & selection processes, please get in touch with our Recruitment Manager: Catherine.Gilbert7@nhs.net
We are continually reviewing our recruitment & selection process to support the long-term aim of Sheffield Childrens being a champion of Equality, Diversity, and Inclusion. If you have any ideas for improvement, please get in touch with Catherine Gilbert at Catherine.Gilbert7@nhs.net
Trust Values
The Trust is committed to providing great quality patient care and keep children, young people and families at the heart of what we do by following our CARE values:
- Compassion leading by kindness and showing empathy, understanding and respect
- Accountability striving to do the right thing and owning responsibility
- Respect value differences, tackling inequality and fostering a culture of inclusion
- Excellence delivering a high-quality standard of care
Job description
Job responsibilities
The main purpose is to provide an administrative service within the Learning Hub that will support colleagues within the Education Learning and Organisation Development Department in the delivery of services to all Trust employees and supporting the delivery of patient care within the Trust.
Please see attached job description and person specification for further information.
Inclusive Recruitment & Selection
We are committed to being an inclusive employer and accurate data capture is an important part of that to ensure we are supportive and representative. Our aim is to ensure that all applicants can see themselves in the available categories on our application form, but we recognise that some of our data capture fields are not inclusive. We have flagged this with our system provider to ask for change.
We offer encouragement and active support to applicants with additional needs, including those from ethnic minorities, with disabilities and members of the LGBTQ+ community. If you wish to adjust any aspect of the recruitment process or wish to find out more about our recruitment & selection processes, please get in touch with our Recruitment Manager: Catherine.Gilbert7@nhs.net
We are continually reviewing our recruitment & selection process to support the long-term aim of Sheffield Childrens being a champion of Equality, Diversity, and Inclusion. If you have any ideas for improvement, please get in touch with Catherine Gilbert at Catherine.Gilbert7@nhs.net
Trust Values
The Trust is committed to providing great quality patient care and keep children, young people and families at the heart of what we do by following our CARE values:
- Compassion leading by kindness and showing empathy, understanding and respect
- Accountability striving to do the right thing and owning responsibility
- Respect value differences, tackling inequality and fostering a culture of inclusion
- Excellence delivering a high-quality standard of care
Person Specification
Qualification and Training
Essential
- GCSE Grade C/4 or above in English Language & Mathematics or level 2 equivalent
- Nationally recognised qualification or equivalent experience in business/office administration at level 3
Desirable
- Design or digital skills qualification or experience
Experience
Essential
- Recent demonstrable experience of working in an administrative/support role
- Recent demonstrable experience of working with Microsoft Office Applications, including Word, Excel, Email and the Internet
- Experience of working in a team environment
- Experience of working to deadlines
Desirable
- NHS administrative experience
- Working in a training function to include Medical Education
- Experience in dealing with complaints
- Telephone customer service experience
Knowledge and Skills
Essential
- Extensive knowledge of Microsoft Office, including Word, Excel, Email, power point etc
- Able to plan and prioritise own workload
- Using Virtual communications systems
- Understanding of GDPR
- Email systems and diary/calendar management
- Good interpersonal skills for effective working with internal customers and external providers
Desirable
- Knowledge of NHS or other Training and Business Intelligence systems
- Knowledge of NHS training and career pathways
- Ability to apply IT knowledge to work systems and processes
- Ability to interpret data and make recommendations
- Knowledge and use of design products
Personal Attributes
Essential
- Attention to detail particularly around data inputting
- Ability to work independently and in a team without supervision when required
- Ability to problem solve
- Willing to participate in further skills and knowledge development consistent with future/changing requirements of role
- Work flexibly and across the Trust and ELOD sites
Desirable
- Previous data roles
- Demonstrates current professional development
Demonstrates Trust Values
Essential
- Demonstrates understanding of Trust Values
Person Specification
Qualification and Training
Essential
- GCSE Grade C/4 or above in English Language & Mathematics or level 2 equivalent
- Nationally recognised qualification or equivalent experience in business/office administration at level 3
Desirable
- Design or digital skills qualification or experience
Experience
Essential
- Recent demonstrable experience of working in an administrative/support role
- Recent demonstrable experience of working with Microsoft Office Applications, including Word, Excel, Email and the Internet
- Experience of working in a team environment
- Experience of working to deadlines
Desirable
- NHS administrative experience
- Working in a training function to include Medical Education
- Experience in dealing with complaints
- Telephone customer service experience
Knowledge and Skills
Essential
- Extensive knowledge of Microsoft Office, including Word, Excel, Email, power point etc
- Able to plan and prioritise own workload
- Using Virtual communications systems
- Understanding of GDPR
- Email systems and diary/calendar management
- Good interpersonal skills for effective working with internal customers and external providers
Desirable
- Knowledge of NHS or other Training and Business Intelligence systems
- Knowledge of NHS training and career pathways
- Ability to apply IT knowledge to work systems and processes
- Ability to interpret data and make recommendations
- Knowledge and use of design products
Personal Attributes
Essential
- Attention to detail particularly around data inputting
- Ability to work independently and in a team without supervision when required
- Ability to problem solve
- Willing to participate in further skills and knowledge development consistent with future/changing requirements of role
- Work flexibly and across the Trust and ELOD sites
Desirable
- Previous data roles
- Demonstrates current professional development
Demonstrates Trust Values
Essential
- Demonstrates understanding of Trust Values
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
