Head of Capital Projects

Job description

Job responsibilities

Line management of the Trusts Capital Projects Team, allocate work in accordance with skills and ability of individual members whilst remaining accountable for ultimate delivery. The post holder will provide professional advice/expertise for all schemes across the Trust.

and and/or participate in post project evaluations on all major capital projects.

Ensure strict financial control in line with the Trusts standing financial instructions and be responsible for high value projects.

Continually update the Estates capital plans, developing and reporting monthly on required actions to ensure a balanced year end position to the Capital Investment Team (CIT).

Lead on Estates matters for major and discretionary capital business cases in line with the capital planning governance structures, to demonstrate appropriateness of major capital plans and the value for money impact of each scheme.

To provide project leadership or project management as required on all major projects in accordance with NHS Capital Investment Manual and EU legislation.

Responsibility for all design and contractual procedures for capital projects, minor improvements, estate investment and fire, health and safety schemes as delegated.

Responsible for the preparation of the scheme specific drawings, specifications, bills of quantities, initiating the relevant tender documents, supervise works on site and agree and authorise interim and final accounts.

Responsible for cost expenditure against each scheme within delegated budgets and provide updated Cost Control Plans for all projects, ensuring effective budget reconciliation on each project.

To ensure that project management of each scheme to include accountability for delivery and commissioning of each scheme on time and within budget. In this respect will include the management of the client design and building process, the equipment/information technology installations and commissioning and handover for occupation.

To ensure all Capital Schemes are delivered in accordance with all current legislation and Approved Codes of Practice, including the Construction Design and Management Regulations by acting as the Planning Supervisor or appointing and managing an externally appointed Planning Supervisor. Ensuring projects are compliant with Planning and Building Regulations, Health and Safety, DDA, fire, security, energy, environment, sustainability, privacy and dignity policies.

Carry out feasibility studies and business case preparation in line with the NHS Capital Investment Manual, often supporting other internal departments.

Provide professional advice to all levels within the Trust, in conjunction with the users and key stakeholders initiate and carry out project evaluation of completed schemes to ensure continuous improvement in service.

Commission and manage external Consultants on delegated schemes and project manage schemes from conception to completion on behalf of the Trust.

Collaborate within the Trusts Accountable Care Systems (ACS) frameworks supporting strategies and delivering identified Capital related work streams.

Responsibility to ensure all schemes meet all statutory and internal regulations, in particular by not exclusively:

• Building/Planning Regulations
• CDM Regulations
• The Health and Social Care Act 2008 in particular Control of Infection requirements
• Fire safety
• Control of Asbestos Regulations
• Health and Safety at Work Act
• Capital Investment Manual
• Standing Financial Instructions
• Disability Discrimination Act
• Hospital Technical Memorandum and Building Notes

To undertake annual (or more frequently if required) performance appraisals for all staff directly managed and to identify from these appraisals individual personal development plans and training needs.

To maintain comprehensive and accurate project records and for their retention for the life of the building construction.

Responsible for ensuring the Trust receives value for money in terms of capital procurement.

To work closely with -the Estates Director, leading the Capital projects team working closely with colleagues within the Directorate to ensure adequate resources and information management of all capital projects, deputising for the Head of Service if required.

To report any incidents, accidents and near misses in accordance with the Trust Incident Policy, ensuring own safety and the safety of all others who may be affected by the Trusts business.

To comply with all Trust policies and procedures to protect the health, safety and welfare of anyone affected by the Trusts business. To ensure that equipment provided for the protection of health and safety is maintained and used appropriately.

Takes responsibility for administration of the Trusts Managed Term / Framework contract, the Approved List of Contractors and Consultants in accordance with Trust Standing Financial Instructions and Standing Orders.

To comply with the Trust Risk Management Strategy and Directorate/Department clinical and health and safety policies and procedures.

To comply with emergency procedures relevant to Estates and Facilities.

Attend all required Mandatory Training.

Participate in the Trusts on-call rota for Estates Services.

Any other duties commensurate with the grade and in line with the requirement of this post.

The post holder will provide effective communications with staff employed throughout the Department and promote good relations.

To develop and promote links and relations with key stakeholders and users at all levels across the Trust and extending to external agencies and groups.

The post holder must be able to communicate effectively at all levels. When appropriate chair Project Team Meetings and attend others, as required.

Participate with the departments local policies and procedures including the Flexible working and time management system.

The post holder will be a member of the Trusts:

• Capital Investment Team (CIT).
• Fire Safety Committee.
• Estates, Facilities and Health & Safety Committee.
• Project Team meeting (Chair)
• Scheme meetings and Project Board meetings (Chair or member as required)

Inclusive Recruitment & Selection

We are committed to being an inclusive employer and accurate data capture is an important part of that to ensure we are supportive and representative. Our aim is to ensure that all applicants can see themselves in the available categories on our application form, but we recognise that some of our data capture fields are not inclusive. We have flagged this with our system provider to ask for change.

We offer encouragement and active support to applicants with additional needs, including those from ethnic minorities, with disabilities and members of the LGBTQ+ community. If you wish to adjust any aspect of the recruitment process or wish to find out more about our recruitment & selection processes, please get in touch with our Recruitment Manager: Catherine.Gilbert7@nhs.net

We are continually reviewing our recruitment & selection process to support the long-term aim of Sheffield Childrens being a champion of Equality, Diversity, and Inclusion. If you have any ideas for improvement, please get in touch with Catherine Gilbert at Catherine.Gilbert7@nhs.net

Trust Values

The Trust is committed to providing great quality patient care and keep children, young people and families at the heart of what we do by following our CARE values:

• Compassion leading by kindness and showing empathy, understanding and respect
• Accountability striving to do the right thing and owning responsibility
• Respect value differences, tackling inequality and fostering a culture of inclusion
• Excellence delivering a high-quality standard of care

Person Specification

Qualifications

Essential

• Qualified to master's degree in buildings, Engineering, Facilities management or suitable demonstrable equivalent experience in Architectural / building / construction / Engineering related speciality.
• Membership of a relevant professional institution

Desirable

• Professional membership to certified or chartered level-CIOB.RICS.CEng, IWFM.
• Professional membership of a relevant professional institution (Certified / Chartered etc)

Experience

Essential

• Experience of Line Management of staff. oA successful track record of planning and managing major complex capital building projects .
• Significant experience in formulating development plans and policies.
• Experience of working collaboratively with other organisations and external partners.

Desirable

• Experience of managing projects on multiple sites.

Knowledge

Essential

• Proficient in the use of CAD with formal Qualifications (i.e. City & Guilds)
• Experience of writing or collating reports for the purposes of business cases or funding bids.
• To analyse complex issues and rationalise them into programmes and timetables appropriate for achieving the Trust's aims.

Desirable

• Experience of working collaboratively within an organisation.
• Evidence of working with statutory bodies such as Planning departments, Heath & Safety executive, etc.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Sheffield Children’s NHS Foundation Trust

Address

Estate Department Sheffield Children's NHS Foundation Trust

Western Bank

Sheffield

S10 2TH

Employer's website

https://www.sheffieldchildrens.nhs.uk/ (Opens in a new tab)