Job summary
This new job role provides an exciting opportunity for anyone who is looking to begin their career in Project Management or even someone with administration experience who is just looking for something a bit different in health care to join a small team of highly motivated individuals. The role requires you to work alongside multiple stakeholders across South Yorkshire and Bassetlaw to improve the lives and reduce inequalities for children and young people aged 0-25 years.
We are looking for a highly motivated and enthusiastic individual to provide and project support; including, for example, the preparation and circulation of meeting documentation, taking appropriate follow-up action as required. Supporting the team with the management of projects, planning and reporting; gathering information and undertaking enquires as and when is necessary. You will also be responsible for the development and maintenance of the South Yorkshire Healthier Together Website which provides pregnant women, babies, children and young people across South Yorkshire and Bassetlaw with consistent and high-quality advice from local health professionals.
Main duties of the job
- Provide excellent project support within multiple projects across a range of partners and stakeholders.
- Contribute significantly to the development and coordinated delivery of the Healthier Together workstreams in line with national and regional priorities with a focus on providing a South Yorkshire approach to providing quality information linked to local provision.
- Work closely with multiple stakeholders across South Yorkshire both clinical and non-clinical to support in arranging for multi-professional teams to come together to develop solutions to complex problems.
- Coordinate meetings and facilitate diary management when required.
About us
Sheffield Children's is one of three independent, specialist paediatric hospitals in the country, providing dedicated healthcare for children and young people across community, mental health and acute specialist settings.
We have three overarching aims that set the direction for the Trust in our vision "to create a healthier future for children and young people."
- Outstanding patient care
- Brilliant place to work
- Leader in children's health
Our commitment to rewarding colleagues is demonstrated through our brilliant reward and benefits offer including; generous annual leave entitlement and pension scheme and access to salary sacrifice schemes such as cycle to work and lease cars.
We are committed to supporting colleagues from different heritages and lifestyles while at work. This is supported through the offer we have in place for flexible working and the three equality network groups we have in place. Colleagues are encouraged to join these groups and request flexible working.
Job description
Job responsibilities
- Provide excellent project support and co-ordination of a broad range of complex activities within multiple projects across a range of partners and stakeholders, many of which will require constant re-assessment of delivery timescales and plans where activities run behind schedule or delays are caused by interdependencies across plans.
- Contribute significantly to the development and co-ordinated delivery of the Healthier Together workstreams in line with national and regional priorities with a focus on providing a SY approach to providing quality information linked to local provision.
- Work closely with multiple stakeholders across SY both clinical and non-clinical to support in arranging for multiprofessional teams to come together to develop solutions to complex problems.
- Experience of team working and skilled in producing clear communications of project/programme requirements and deadlines.
- Develop and maintain a mixed portfolio of core project documentation, working to agreed standards in line with PRINCE/MSP project management methodology commensurate with the scope and complexity of the initiatives being supported.
- Monitor, record and report progress made within each project/ activity within the work stream ensuring reporting and appropriate escalation of key risks and issues which may impact on project success through the relevant project governance to the Children and Young Peoples Alliance Programme Lead and Project Managers to determine corrective steps.
- Manage and be accountable for clearly defined projects within the Healthier Together programme. This includes planning, supervising, and coordinating the projects and workload of specific Healthier Together subgroups in liaison with the subgroup leads, project manager and clinical lead.
- Set up and maintain project progress meetings at the required frequency depending on project stage, including preparing agendas, taking minutes, maintaining correspondence, distributing papers and tracking actions to maintain progress and momentum.
- Responsible for taking high quality formal minutes of meetings or meeting notes as appropriate.
- Manage own workload and make informed decisions independently on behalf of projects, seeking advice when needed. Has attention to detail, able to work accurately, identifying errors quickly and easily.
- Responsible for carrying out research and development activities to ensure best practice and innovation is embedded across all aspects of the Healthier Together programme and used to inform future developments across the programme of work.
- Maintain the Healthier Together website and have an active role in increasing the quality of content on the website.
- Support the successful delivery of projects against identified goals. Enable projects to be realised on time and to deliver identified quality improvements.
- Regularly analyse and assess progress of projects, proposing changes where necessary and resolving issues or highlighting to colleagues where standards/deadlines are not being met.
- Deputising for the project manager or other management colleagues where appropriate.
- To be comfortable negotiating with, influencing and motivating stakeholders on the importance of the project, to ensure successful delivery.
- Coordinate meetings and facilitate diary management when required.
- Work with service providers and others to develop a culture of continuous improvement with an emphasis on digital innovation.
- Planning, organising, managing, and facilitating stakeholder events and conferences as required.
Please Note: Interview Date - Tuesday 27th June 2023
Inclusive Recruitment & Selection
We are committed to being an inclusive employer and accurate data capture is an important part of that to ensure we are supportive and representative. Our aim is to ensure that all applicants can see themselves in the available categories on our application form, but we recognise that some of our data capture fields are not inclusive. We have flagged this with our system provider to ask for change.
We offer encouragement and active support to applicants with additional needs, including those from ethnic minorities, with disabilities and members of the LGBTQ+ community. If you wish to adjust any aspect of the recruitment process or wish to find out more about our recruitment & selection processes, please get in touch with our Recruitment Manager: Catherine.Gilbert7@nhs.net
We are continually reviewing our recruitment & selection process to support the long-term aim of Sheffield Childrens being a champion of Equality, Diversity, and Inclusion. If you have any ideas for improvement, please get in touch with Catherine Gilbert at Catherine.Gilbert7@nhs.net
Trust Values
The Trust is committed to providing great quality patient care and keep children, young people and families at the heart of what we do by following our CARE values:
- Compassion leading by kindness and showing empathy, understanding and respect
- Accountability striving to do the right thing and owning responsibility
- Respect value differences, tackling inequality and fostering a culture of inclusion
- Excellence delivering a high-quality standard of care
Job description
Job responsibilities
- Provide excellent project support and co-ordination of a broad range of complex activities within multiple projects across a range of partners and stakeholders, many of which will require constant re-assessment of delivery timescales and plans where activities run behind schedule or delays are caused by interdependencies across plans.
- Contribute significantly to the development and co-ordinated delivery of the Healthier Together workstreams in line with national and regional priorities with a focus on providing a SY approach to providing quality information linked to local provision.
- Work closely with multiple stakeholders across SY both clinical and non-clinical to support in arranging for multiprofessional teams to come together to develop solutions to complex problems.
- Experience of team working and skilled in producing clear communications of project/programme requirements and deadlines.
- Develop and maintain a mixed portfolio of core project documentation, working to agreed standards in line with PRINCE/MSP project management methodology commensurate with the scope and complexity of the initiatives being supported.
- Monitor, record and report progress made within each project/ activity within the work stream ensuring reporting and appropriate escalation of key risks and issues which may impact on project success through the relevant project governance to the Children and Young Peoples Alliance Programme Lead and Project Managers to determine corrective steps.
- Manage and be accountable for clearly defined projects within the Healthier Together programme. This includes planning, supervising, and coordinating the projects and workload of specific Healthier Together subgroups in liaison with the subgroup leads, project manager and clinical lead.
- Set up and maintain project progress meetings at the required frequency depending on project stage, including preparing agendas, taking minutes, maintaining correspondence, distributing papers and tracking actions to maintain progress and momentum.
- Responsible for taking high quality formal minutes of meetings or meeting notes as appropriate.
- Manage own workload and make informed decisions independently on behalf of projects, seeking advice when needed. Has attention to detail, able to work accurately, identifying errors quickly and easily.
- Responsible for carrying out research and development activities to ensure best practice and innovation is embedded across all aspects of the Healthier Together programme and used to inform future developments across the programme of work.
- Maintain the Healthier Together website and have an active role in increasing the quality of content on the website.
- Support the successful delivery of projects against identified goals. Enable projects to be realised on time and to deliver identified quality improvements.
- Regularly analyse and assess progress of projects, proposing changes where necessary and resolving issues or highlighting to colleagues where standards/deadlines are not being met.
- Deputising for the project manager or other management colleagues where appropriate.
- To be comfortable negotiating with, influencing and motivating stakeholders on the importance of the project, to ensure successful delivery.
- Coordinate meetings and facilitate diary management when required.
- Work with service providers and others to develop a culture of continuous improvement with an emphasis on digital innovation.
- Planning, organising, managing, and facilitating stakeholder events and conferences as required.
Please Note: Interview Date - Tuesday 27th June 2023
Inclusive Recruitment & Selection
We are committed to being an inclusive employer and accurate data capture is an important part of that to ensure we are supportive and representative. Our aim is to ensure that all applicants can see themselves in the available categories on our application form, but we recognise that some of our data capture fields are not inclusive. We have flagged this with our system provider to ask for change.
We offer encouragement and active support to applicants with additional needs, including those from ethnic minorities, with disabilities and members of the LGBTQ+ community. If you wish to adjust any aspect of the recruitment process or wish to find out more about our recruitment & selection processes, please get in touch with our Recruitment Manager: Catherine.Gilbert7@nhs.net
We are continually reviewing our recruitment & selection process to support the long-term aim of Sheffield Childrens being a champion of Equality, Diversity, and Inclusion. If you have any ideas for improvement, please get in touch with Catherine Gilbert at Catherine.Gilbert7@nhs.net
Trust Values
The Trust is committed to providing great quality patient care and keep children, young people and families at the heart of what we do by following our CARE values:
- Compassion leading by kindness and showing empathy, understanding and respect
- Accountability striving to do the right thing and owning responsibility
- Respect value differences, tackling inequality and fostering a culture of inclusion
- Excellence delivering a high-quality standard of care
Person Specification
Qualifications
Essential
- Recognised project management qualification
- Good level of educational attainment to degree level or equivalent experience
Desirable
- Evidence of continued personal and professional development
Experience
Essential
- Experience of administering projects
- Minute taking experience
- Ability to analyse and present information
- Experience of facilitating meetings/events
Desirable
- Experience of service redesign processes
- Experience of reporting through a programme structure to a Project/ Programme Board.
- Knowledge of techniques for planning, monitoring and controlling projects
- Project planning ability
- Good knowledge of Computer skills, and Microsoft Office Suite, with the ability to master new applications
Knowledge
Essential
- Analytical approach and ability to work logically and resolve problems.
- Able to communicate, Influence and negotiate effectively in potentially unreceptive environments.
- Ability to plan, prioritise and manage own workload, setting and maintaining high standards for themselves and others.
Desirable
- Able to formulate project plans and identify dependencies.
- Ability to encourage innovation to achieve service improvements
Person Specification
Qualifications
Essential
- Recognised project management qualification
- Good level of educational attainment to degree level or equivalent experience
Desirable
- Evidence of continued personal and professional development
Experience
Essential
- Experience of administering projects
- Minute taking experience
- Ability to analyse and present information
- Experience of facilitating meetings/events
Desirable
- Experience of service redesign processes
- Experience of reporting through a programme structure to a Project/ Programme Board.
- Knowledge of techniques for planning, monitoring and controlling projects
- Project planning ability
- Good knowledge of Computer skills, and Microsoft Office Suite, with the ability to master new applications
Knowledge
Essential
- Analytical approach and ability to work logically and resolve problems.
- Able to communicate, Influence and negotiate effectively in potentially unreceptive environments.
- Ability to plan, prioritise and manage own workload, setting and maintaining high standards for themselves and others.
Desirable
- Able to formulate project plans and identify dependencies.
- Ability to encourage innovation to achieve service improvements
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
