Job summary
Do you have excellent administration and people skills? Do you have an interest in recruitment and compliance? Would you like to utilise your skills to contribute in a compassionate NHS organisation? If so, then we would like to talk to you.
The HR recruitment team at Sheffield Children's are seeking a new coordinator to join our welcoming, professional, and committed team, providing high quality services to candidates and appointing managers. This dynamic team are continuously striving to improve their service provision so that the right people are in the right posts at the right time.
This is a great opportunity for someone with an interest in recruitment, to contribute to safe working practices, by providing assurance that recruitment activities are completed in line with NHS Employers standards, whilst ensuring an efficient onboarding experience for candidates.
In return, we offer hybrid working practices, flexibility, training and development and a supportive team. This post is funded for 30 hours.
Main duties of the job
This role requires independent working with both internal and external stakeholders and the post holder will need to have excellent communication skills coupled with an interest in people, IT systems, processes and administrative work.
Key tasks will include advertising vacancies in line with local guidelines, supporting selection and assessment tasks, completing pre-employment checks, arranging start dates and issuing contracts. The role holder will need to deliver assurances that compliance is maintained, ultimately contributing to excellence in safe working practices.
About you
- Methodical and organised individual with excellence in detailed administrative work
- Compassionate, accountable individual who interacts with people thoughtfully and respectfully
- Sustained attention to detail and quality during times of increased workload
- Skilled in self-directed working with both internal and external stakeholders
- Flexible and persevering approach to processes during fluctuation of workload
- Willingness to patiently support people through the recruitment process using your expert knowledge
- An aptitude for using multiple electronic and digital systems to process employment checks, maintain accurate records and allow visibility of recruitment progress to appointing managers and candidates
About us
Sheffield Children's is one of three independent, specialist paediatric hospitals in the country, providing dedicated healthcare for children and young people across community, mental health and acute specialist settings.
We have three overarching aims that set the direction for the Trust in our vision "to create a healthier future for children and young people."
- Outstanding patient care
- Brilliant place to work
- Leader in children's health
Our commitment to rewarding colleagues is demonstrated through our brilliant reward and benefits offer including; generous annual leave entitlement and pension scheme and access to salary sacrifice schemes such as cycle to work and lease cars.
We are committed to supporting colleagues from different heritages and lifestyles while at work. This is supported through the offer we have in place for flexible working and the three equality network groups we have in place. Colleagues are encouraged to join these groups and request flexible working.
Job description
Job responsibilities
Please see the attached job description and person specification for full details of the role.
Job Purpose
- To provide a proactive, comprehensive and professional day-to-day recruitment service to colleagues within the Trust and prospective candidates and colleagues.
- To provide proactive, comprehensive and professional responses to day-to-day recruitment queries in person, via telephone, letter and/or via email to ensure Trust policies/procedures, employment law and practice, Terms and Conditions of Service, and Equal Opportunities are adhered to.
- Working effectively across the team to manage peaks and troughs of workload for all staff groups. This includes providing support to consultant panels and the rotation of junior doctors through the lead unit arrangement.
For an informal chat about this role, please contact Catherine Gilbert on 07425 616400
Inclusive Recruitment & Selection
We are committed to being an inclusive employer and accurate data capture is an important part of that to ensure we are supportive and representative. Our aim is to ensure that all applicants can see themselves in the available categories on our application form, but we recognise that some of our data capture fields are not inclusive. We have flagged this with our system provider to ask for change.
We offer encouragement and active support to applicants with additional needs, including those from ethnic minorities, with disabilities and members of the LGBTQ+ community. If you wish to adjust any aspect of the recruitment process or wish to find out more about our recruitment & selection processes, please get in touch with our Recruitment Manager: Catherine.Gilbert7@nhs.net
We are continually reviewing our recruitment & selection process to support the long-term aim of Sheffield Childrens being a champion of Equality, Diversity, and Inclusion. If you have any ideas for improvement, please get in touch with Catherine Gilbert at Catherine.Gilbert7@nhs.net
Trust Values
The Trust is committed to providing great quality patient care and keep children, young people and families at the heart of what we do by following our CARE values:
- Compassion leading by kindness and showing empathy, understanding and respect
- Accountability striving to do the right thing and owning responsibility
- Respect value differences, tackling inequality and fostering a culture of inclusion
- Excellence delivering a high-quality standard of care
Job description
Job responsibilities
Please see the attached job description and person specification for full details of the role.
Job Purpose
- To provide a proactive, comprehensive and professional day-to-day recruitment service to colleagues within the Trust and prospective candidates and colleagues.
- To provide proactive, comprehensive and professional responses to day-to-day recruitment queries in person, via telephone, letter and/or via email to ensure Trust policies/procedures, employment law and practice, Terms and Conditions of Service, and Equal Opportunities are adhered to.
- Working effectively across the team to manage peaks and troughs of workload for all staff groups. This includes providing support to consultant panels and the rotation of junior doctors through the lead unit arrangement.
For an informal chat about this role, please contact Catherine Gilbert on 07425 616400
Inclusive Recruitment & Selection
We are committed to being an inclusive employer and accurate data capture is an important part of that to ensure we are supportive and representative. Our aim is to ensure that all applicants can see themselves in the available categories on our application form, but we recognise that some of our data capture fields are not inclusive. We have flagged this with our system provider to ask for change.
We offer encouragement and active support to applicants with additional needs, including those from ethnic minorities, with disabilities and members of the LGBTQ+ community. If you wish to adjust any aspect of the recruitment process or wish to find out more about our recruitment & selection processes, please get in touch with our Recruitment Manager: Catherine.Gilbert7@nhs.net
We are continually reviewing our recruitment & selection process to support the long-term aim of Sheffield Childrens being a champion of Equality, Diversity, and Inclusion. If you have any ideas for improvement, please get in touch with Catherine Gilbert at Catherine.Gilbert7@nhs.net
Trust Values
The Trust is committed to providing great quality patient care and keep children, young people and families at the heart of what we do by following our CARE values:
- Compassion leading by kindness and showing empathy, understanding and respect
- Accountability striving to do the right thing and owning responsibility
- Respect value differences, tackling inequality and fostering a culture of inclusion
- Excellence delivering a high-quality standard of care
Person Specification
Qualifications & Training
Essential
- Recognised qualification in English & Mathematics e.g. GSCE at Grade C / 4 or above or equivalent
- Recognised qualification at NVQ 3 level, or equivalent experience
Desirable
- Certificate in personnel practice
Experience
Essential
- Experience of working in a fast paced, busy role
- Experience of working with confidential, sensitive information
- Experience of delivering a high standard of customer service
- Experience of managing and processing high volumes of work
Desirable
- Use of HR/Recruitment systems
Knowledge & Skills
Essential
- High levels of attention to detail
- Good communication and interpersonal skills both written and verbal
- Able to work with conflicting priorities and tight deadlines
- Ability to self-manage own workload, referring when appropriate
- Computer literate with experience of working with various IT systems
- Understands the importance of diversity and inclusion in recruitment practices
- To demonstrate an understanding of GDPR / Data Protection Act
- Knowledge and experience in recruitment gained within an HR function
Desirable
- Knowledge of NHS (e.g. Agenda For Change)
Personal Attributes
Essential
- To be able to work as part of a team
- Understanding of the meaning of confidentiality and the requirement for this to be maintained
- Willingness to learn and acquire new knowledge and skills in areas new to the post holder
- Willingness and ability to work flexibly
Desirable
- Ability to apply knowledge of IT to the work situation to develop systems and processes
Person Specification
Qualifications & Training
Essential
- Recognised qualification in English & Mathematics e.g. GSCE at Grade C / 4 or above or equivalent
- Recognised qualification at NVQ 3 level, or equivalent experience
Desirable
- Certificate in personnel practice
Experience
Essential
- Experience of working in a fast paced, busy role
- Experience of working with confidential, sensitive information
- Experience of delivering a high standard of customer service
- Experience of managing and processing high volumes of work
Desirable
- Use of HR/Recruitment systems
Knowledge & Skills
Essential
- High levels of attention to detail
- Good communication and interpersonal skills both written and verbal
- Able to work with conflicting priorities and tight deadlines
- Ability to self-manage own workload, referring when appropriate
- Computer literate with experience of working with various IT systems
- Understands the importance of diversity and inclusion in recruitment practices
- To demonstrate an understanding of GDPR / Data Protection Act
- Knowledge and experience in recruitment gained within an HR function
Desirable
- Knowledge of NHS (e.g. Agenda For Change)
Personal Attributes
Essential
- To be able to work as part of a team
- Understanding of the meaning of confidentiality and the requirement for this to be maintained
- Willingness to learn and acquire new knowledge and skills in areas new to the post holder
- Willingness and ability to work flexibly
Desirable
- Ability to apply knowledge of IT to the work situation to develop systems and processes
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
