Airedale NHS Foundation Trust

Securing the Future PMO Office Manager (Band 5)

The closing date is 28 July 2025

Job summary

Following the 2025 ministerial announcement, Airedale General Hospital has been confirmed as part of the first priority phase of the Government's New Hospital Programme (NHP), recognising the urgent structural challenges posed by RAAC across the estate. This prioritisation ensures Airedale is among the first wave of hospitals to benefit from the Government's commitment to modernising NHS infrastructure.

We are seeking a highly organised and proactive PMO Office Managerto support the smooth running of the Securing the Future (StF) Programme, ensuring the smooth co-ordination of programme administration, governance and reporting, and office management processes. The role will involve working across the whole Programme, supporting senior programme leads and the teams to ensure they can work effectively.

The role is part of the Securing the Future Programme team, based at Airedale General Hospital, with flexible and agile working options. Some off-site travel may be required to support local events and activities.

Main duties of the job

This role ensures the smooth running of daily operations and provides high-quality administrative, organisational, and systems support to a fast-paced programme team. The postholder will coordinate the scheduling, set-up, and administration of a wide range of governance, delivery, and team meetings--working closely with senior leaders, PMs, and corporate colleagues to circulate materials, track actions, and maintain accurate records. Strong organisational skills, attention to detail, and confidence working with senior staff are essential.

The successful candidate will lead on maintaining core office systems (IT, procurement, invoicing, directories, leave and training records), ensuring the team has the tools and support needed. They will oversee the Programme MS Teams site, ensuring information is well-managed and compliant with governance protocols. They will also support finance and procurement processes, including requisitions, Oracle input, event booking, and travel coordination, liaising with Procurement and Finance colleagues. The role requires initiative, discretion, and professionalism.

This post suits a highly organised and proactive individual with strong communication and IT skills, and experience supporting large programmes or senior teams. Confidence working independently, managing competing priorities, and engaging across departments is essential.

About us

We are delighted to offer a wide range of benefits to employees including:

Cycle to Work
Travel Scheme
Childcare Vouchers with Salary Sacrifice
Onsite Nursery
Buying and Selling Annual Leave
Car Leasing
Employee Assistance Programme
Employee Health and Wellbeing
Extensive Reward Scheme
Counselling Service
Financial packages including Vivup and Wagestream
Staff Networks, Enable, Rainbow, Gender, Race Equality Ecoaware & Admin Network.

Our values:

We understand that it's down to the hard work, effort and dedication of our staff that makes a difference for our patients. Our people really do make our Airedale experience - we take pride in fostering a friendly, effective and caring work environment. Our values are part of our DNA, which are:

Committed to Quality of Care
Compassion
Working together for patients
Improving Lives
Everyone Counts
Respect and Dignity

Got questions before you apply, please contact the recruiting manager to find out more.

This position is not currently eligible for a certificate of sponsorship in line with Home Office guidance as it does not appear on the skilled worker visa occupation list.

If you currently hold a different type of visa allowing you to work in the UK we would welcome an application from you. If your visa expires or there is a change in status during your employment, the Trust will be required to review your employment which may result in the termination of your employment to comply with the relevant immigration legislation

Date posted

18 July 2025

Pay scheme

Agenda for change

Band

Band 5

Salary

£31,049 to £37,796 a year per annum

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

423-7335101

Job locations

Airedale General Hospital

Skipton Road

Steeton, Keighley

BD20 6TD

Job description

Job responsibilities

For further information and full details of the job role please see the attached job description and person specification.

Job description

Job responsibilities

For further information and full details of the job role please see the attached job description and person specification.

Person Specification

Qualifications

Essential

Educated to GCSE standard.
A higher qualification Business Administration qualification (NVQ Level 5/6) or several years' experience of working in a business support role
Evidence of recent and on-going learning and development.

Desirable

Business Management Qualification

Skills and Knowledge

Essential

Excellent communication and interpersonal skills, including written, verbal, listening and presentational.
Strong IT skills, including good working knowledge of Microsoft Office 365 (Outlook, Teams, Word, Excel and PowerPoint) and Adobe Acrobat
Understanding of the importance of Information Governance and confidentiality.
Able to assimilate complex data and deliver clear and concise summaries.
Ability to collate and quality assure reports submitted for governance bodies and senior management meetings

Desirable

Understanding of strategic issues currently shaping the NHS

Experience

Essential

Significant experience of office administration and management, including diary management, scheduling meetings and room bookings.
Experience of working in a programme management environment
Significant experience of supporting and servicing programme governance and senior management meetings, including preparing agendas and taking formal minutes, notes and actions
Significant experience of using and managing MS Teams/Sharepoint sites.
Experience of planning and organising events and workshops
Significant experience of providing high level support to teams including senior leaders

Desirable

Previous NHS experience
Experience of preparing reports

Person Specification

Qualifications

Essential

Educated to GCSE standard.
A higher qualification Business Administration qualification (NVQ Level 5/6) or several years' experience of working in a business support role
Evidence of recent and on-going learning and development.

Desirable

Business Management Qualification

Skills and Knowledge

Essential

Excellent communication and interpersonal skills, including written, verbal, listening and presentational.
Strong IT skills, including good working knowledge of Microsoft Office 365 (Outlook, Teams, Word, Excel and PowerPoint) and Adobe Acrobat
Understanding of the importance of Information Governance and confidentiality.
Able to assimilate complex data and deliver clear and concise summaries.
Ability to collate and quality assure reports submitted for governance bodies and senior management meetings

Desirable

Understanding of strategic issues currently shaping the NHS

Experience

Essential

Significant experience of office administration and management, including diary management, scheduling meetings and room bookings.
Experience of working in a programme management environment
Significant experience of supporting and servicing programme governance and senior management meetings, including preparing agendas and taking formal minutes, notes and actions
Significant experience of using and managing MS Teams/Sharepoint sites.
Experience of planning and organising events and workshops
Significant experience of providing high level support to teams including senior leaders

Desirable

Previous NHS experience
Experience of preparing reports

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Airedale NHS Foundation Trust

Address

Airedale General Hospital

Skipton Road

Steeton, Keighley

BD20 6TD

Employer's website

https://www.airedale-trust.nhs.uk (Opens in a new tab)

Employer details

Employer name

Airedale NHS Foundation Trust

Address

Airedale General Hospital

Skipton Road

Steeton, Keighley

BD20 6TD

Employer's website

https://www.airedale-trust.nhs.uk (Opens in a new tab)