Job summary
Managing and leading the Rota Team to ensure the provision of high quality patient care by providing safe levels of staffing including on call and out of hours across all specialties.
Proactively manage the recruitment of Trust grade doctors to the medical division, ensuring timely advertising, interviews and onboarding process Co-ordination.
Lead on Bank and Agency usage across medical areas, ensuring Trust escalation process is embedded ensuring that bank workers are in place wherever this is feasible as the preferred option to agency workers.
Ensure all bank staff undertake appropriate mandatory training in line with Trust guidelines and lead on regular data cleanse of the bank staff, identifying shortfalls in compliance and ensuring all staff on bank are available and able to work.
Main duties of the job
Be responsible for the leadership and line management of the Rota Co-ordinator team.
To chair daily Rota Team meetings to plan and highlight any operational areas of concern and bring this to the attention of the Team Manager for discussion and action plan.
Liaising with Medical Education and Divisional teams to establish an annual approach to recruitment planning, eg dates for panels, shortlisting, adverts, to tie in with junior doctor rotation dates.
Work with the Team Manager / Medical Education team to establish the historical NHSE gaps and work with the division as to how these should be proactively recruited to.
Support the ongoing work around reviewing the medical ward establishments.
To report regularly on the temporary staffing spend by reasons and feed into the multi-disciplinary Divisional workforce meeting.
Work with Workforce Transformation to ensure that temporary staffing usage represents value for money and supports the reduction of organisational expenditure on agency and bank spend.
Fully support the implementation of Roster systems across the medical establishment, providing leadership and guidance to the Rota Team.
Lead for monthly payroll (medical) and liaison with payroll department on any missed payments, under or over payments on salary.
About us
We are delighted to offer a wide range of benefits to employees including:
- Cycle to Work
- Travel Scheme
- Childcare Vouchers with Salary Sacrifice
- Onsite Nursery
- Buying and Selling Annual Leave
- Car Leasing
- Employee Assistance Programme
- Employee Health and Wellbeing
- Extensive Reward Scheme
- Counselling Service
- Financial packages including Vivup and Wagestream
- Staff Networks, Enable, Rainbow, Gender, Race Equality Ecoaware & Admin Network.
Our values:
We understand that it's down to the hard work, effort and dedication of our staff that makes a difference for our patients. Our people really do make our Airedale experience - we take pride in fostering a friendly, effective and caring work environment. Our values are part of our DNA, which are:
- Committed to Quality of Care
- Compassion
- Working together for patients
- Improving Lives
- Everyone Counts
- Respect and Dignity
Got questions before you apply, please contact the recruiting manager to find out more.
Job description
Job responsibilities
For further information and full details of the job role please see the attached job description and person specification.
Job description
Job responsibilities
For further information and full details of the job role please see the attached job description and person specification.
Person Specification
Qualification and experience
Essential
- Degree level education (IT, analytics, HR) or equivalent experience
- Post graduate diploma level or equivalent of experience and training
- Experience of managing complex and multi level medical rotas
- Experience or knowledge of creating and managing medical staff rosters
- Previous experience of planning and delivering project activities
- Experience of medical staffing recruitment including shortlisting and onboarding
Desirable
- Project Management Qualification
- Training Qualification or experience
- Experience of other workforce systems such as ESR, Payroll
- Working knowledge of WTD
- Change management training/experience
- Experience of building/managing electronic rostering systems
- Experience of working with medical staff on all levels
- Recruitment & Selection Training
Knowledge, Skills and Attributes
Essential
- Excellent interpersonal and communication skills
- Strong organisational skills
- Ability to learn new software systems and support all levels of staff before, during and after an IT implementation
- Ability to investigate, analyse and diagnose complex information and provide solutions
- Good understanding of change management, processes and culture
- Ability to work to project timescales
- Work to a high standard of data quality and ability to interpret complex information
Desirable
- Experience of working with complex roster systems
- Experience of working with clinical staff at all levels
- Proven use of databases for data collation, retention and extraction
- Good understanding of NHS and hospital information systems and data collection processes
- Experience of Data Analysis
Personal attributes
Essential
- Demonstrate Professionalism, integrity
- Demonstrate Flexibility, adaptability, creativity and innovation
- Self motivated and resilient
- Committed to high work standards and ethics
- Excellent organisational ability and communication skills
- Natural Team Leader
- Able to cope under pressure
- Confidence to train a wide audience of users
Desirable
Person Specification
Qualification and experience
Essential
- Degree level education (IT, analytics, HR) or equivalent experience
- Post graduate diploma level or equivalent of experience and training
- Experience of managing complex and multi level medical rotas
- Experience or knowledge of creating and managing medical staff rosters
- Previous experience of planning and delivering project activities
- Experience of medical staffing recruitment including shortlisting and onboarding
Desirable
- Project Management Qualification
- Training Qualification or experience
- Experience of other workforce systems such as ESR, Payroll
- Working knowledge of WTD
- Change management training/experience
- Experience of building/managing electronic rostering systems
- Experience of working with medical staff on all levels
- Recruitment & Selection Training
Knowledge, Skills and Attributes
Essential
- Excellent interpersonal and communication skills
- Strong organisational skills
- Ability to learn new software systems and support all levels of staff before, during and after an IT implementation
- Ability to investigate, analyse and diagnose complex information and provide solutions
- Good understanding of change management, processes and culture
- Ability to work to project timescales
- Work to a high standard of data quality and ability to interpret complex information
Desirable
- Experience of working with complex roster systems
- Experience of working with clinical staff at all levels
- Proven use of databases for data collation, retention and extraction
- Good understanding of NHS and hospital information systems and data collection processes
- Experience of Data Analysis
Personal attributes
Essential
- Demonstrate Professionalism, integrity
- Demonstrate Flexibility, adaptability, creativity and innovation
- Self motivated and resilient
- Committed to high work standards and ethics
- Excellent organisational ability and communication skills
- Natural Team Leader
- Able to cope under pressure
- Confidence to train a wide audience of users
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
