Airedale NHS Foundation Trust

Executive Personal Assistant (Band 5)

This job is now closed

Job summary

The Executive Personal Assistant role is a key part of the Trust Headquarters and is responsible for the provision of an efficient and effective administrative service to the Executive Directors . An opportunity has arisen for an Executive Personal Assistant to principally support the Chief Nurse, but with the flexibility to work for other executive directors.

The successful candidate will have previous secretarial experience, experience of servicing meetings, be able to demonstrate an ability to work well as part of a team and remain calm when working under pressure.

Essential key skills for the role include a high speed accurate typing with relevant qualifications and experience, a pro-active nature and the ability to demonstrate sound organisational and interpersonal skills with good attention to detail.

Main duties of the job

Specific role requirements include:

Provide Executive Personal Assistant support to the Director[s] on a daily basis, which will include organising and maintaining complex diaries, email inbox management, sorting and distributing of incoming mail, composing letters/responding to emails, prioritisation of work, producing basic reports, managing checklists and databases, creating Powerpoint presentations or basic Excel spreadsheets, photocopying, researching and filing information.
Provide secretarial support for key meetings as directed by the Director[s] including timely preparation and circulation of agendas and supporting documentation, arranging venues and equipment, attending meetings and producing accurate minutes which record key decisions and actions.
Use excellent customer service skills to be the first point of contact (ie receiving visitors and telephone calls) for the Director[s].
Liaise confidently with staff and colleagues and a range of internal and external stakeholders.

About us

We are always looking for enterprising and innovative approaches to the way we provide our services. We are a national centre for telemedicine and introduced telehealth to the UK offender healthcare sector and also provide the service to patients in their care homes. Community matters to us and we are supported by 400 dedicated volunteers and have strong links with Bradford University, Craven College and Leeds City College to ensure we inspire the workforce of the future.

We want to attract staff who embrace our 'Right Care' behaviours of compassion, a commitment to quality of care and working together for patients - we want to make these part of our DNA.

Date posted

12 March 2025

Pay scheme

Agenda for change

Band

Band 5

Salary

£29,970 to £36,483 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

423-7042131

Job locations

Airedale General Hospital

Skipton Road, Steeton

KEIGHLEY

BD20 6TD

Job description

Job responsibilities

For full details of this job vacancy, please see attached full job description and person specification.

Job description

Job responsibilities

For full details of this job vacancy, please see attached full job description and person specification.

Person Specification

Qualifications

Essential

Educated to degree level or significant level of experience
Accurate keyboard skills to RSA III or equivalent

Desirable

Qualification in Microsoft Office or equivalent

Experience

Essential

Significant experience of working at PA/EA level in fast paced administration environment
Experience of dealing with complex diary management involving multiple stakeholders from multiple sources
Experience of taking minutes and supporting meetings

Desirable

Experience of working at PA/EA level in a healthcare setting and knowledge of hospital electronic systems and databases
Experience of managing a director's inbox and prioritising accordingly
Experience of planning, managing and supporting large events

Skills

Essential

High level organisational and administrative skills
Demonstrable communications skills, both verbal and written, to a range of stakeholders
Ability to draft meeting notes and minutes, capturing appropriate actions
Ability to prioritise and respond to workload and deal with conflicting demands and pressures.

Desirable

Audio typing

Knowledge

Essential

Demonstrable knowledge of NHS administration
Knowledge of regulatory requirements
Advanced knowledge of Microsoft Office applications

Person Specification

Qualifications

Essential

Educated to degree level or significant level of experience
Accurate keyboard skills to RSA III or equivalent

Desirable

Qualification in Microsoft Office or equivalent

Experience

Essential

Significant experience of working at PA/EA level in fast paced administration environment
Experience of dealing with complex diary management involving multiple stakeholders from multiple sources
Experience of taking minutes and supporting meetings

Desirable

Experience of working at PA/EA level in a healthcare setting and knowledge of hospital electronic systems and databases
Experience of managing a director's inbox and prioritising accordingly
Experience of planning, managing and supporting large events

Skills

Essential

High level organisational and administrative skills
Demonstrable communications skills, both verbal and written, to a range of stakeholders
Ability to draft meeting notes and minutes, capturing appropriate actions
Ability to prioritise and respond to workload and deal with conflicting demands and pressures.

Desirable

Audio typing

Knowledge

Essential

Demonstrable knowledge of NHS administration
Knowledge of regulatory requirements
Advanced knowledge of Microsoft Office applications

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Airedale NHS Foundation Trust

Address

Airedale General Hospital

Skipton Road, Steeton

KEIGHLEY

BD20 6TD

Employer's website

https://www.airedale-trust.nhs.uk (Opens in a new tab)

Employer details

Employer name

Airedale NHS Foundation Trust

Address

Airedale General Hospital

Skipton Road, Steeton

KEIGHLEY

BD20 6TD

Employer's website

https://www.airedale-trust.nhs.uk (Opens in a new tab)