Airedale NHS Foundation Trust

Medical Secretary/Admin Support - Emergency Department (Band 3)

This job is now closed

Job summary

We are looking for a current secretary, or an aspiring secretary, to join our team. This is an excellent opportunity to develop your skills in secretarial work, and /or to gain further experience in our Emergency Department.

The post holder will be required to support the administration service , with the flexibility to cover across the admin team if necessary. The post holder will be responsible for running a safe and quality administration service that supports the medical and nursing staff.

Main duties of the job

To work as part of an administration team to provide a comprehensive administrative service to the consultant workforce. To support the Service Manager in the day to day running of a specialty administration team.

About us

Airedale NHS Foundation Trust is an award-winning NHS hospital and community services trust providing high quality, personalised, acute, elective, specialist and community care for a population of over 200,000 people from a widespread area covering 700 square miles within Yorkshire and Lancashire. Our catchment population stretches as far as the Yorkshire Dales and the National Park in North Yorkshire, reaching areas of North Bradford and Guiseley in West Yorkshire and extending into Colne and Pendle in the East of Lancashire.

Our local population is very supportive of the Trust and our level of community engagement is a testament to this. Our communities and location strongly shape the priorities of the Trust.

We employ over 3,000 staff and have over 350 committed volunteers. On an annual basis we treat over 32,000 Inpatients, 31,000 Non-Elective patients and 155,000 Outpatients. Our Emergency Department sees approximately 70,000 patients and over 2,000 babies are born at Airedale Hospital each year.

We provide services from our main hospital site, Airedale Hospital, and at other locations across the community - such as Castleberg Hospital near Settle, Coronation Hospital in Ilkley and Skipton Hospital.

Date posted

24 July 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year pro rata per annum

Contract

Permanent

Working pattern

Part-time, Flexible working

Reference number

423-6446325

Job locations

Airedale General Hospital

Skipton Road

Steeton

BD20 6TD

Job description

Job responsibilities

Please see attached job description and person specification for further information. Equally, you can contact the recruiting manager for this vacancy. Details are provided.

We are committed to equal opportunities and welcome applications from all sections of the community, regardless of any protected characteristics. Reasonable adjustments will be made for disabled applicants where required.

Job description

Job responsibilities

Please see attached job description and person specification for further information. Equally, you can contact the recruiting manager for this vacancy. Details are provided.

Person Specification

Qualifications

Essential

GCSE (or equivalent) in maths/English
RSA/OCR level 2 word/text processing or equivalent experience

Desirable

Business admin qualification level 3
OCR level 3 word/text processing

Experience

Essential

Administration/office experience supporting senior management functions i.e. diary management, electronic filing systems, meeting preparation, minute taking, collating and presenting information etc.

Desirable

Administration/office experience supporting senior management functions within the public sector.

Knowledge

Essential

Competent in Microsoft Office Software or equivalent administrative programs.

Desirable

Working knowledge of Microsoft Outlook.
Bighand or other Audio Typing Software
SystmOne or other electronic health systems

Skills

Essential

Ability to work autonomously and proactively.
Good interpersonal and communication skills.
Good organisational skills.
Able to prioritise work effectively and deal with non-routine tasks under pressure

Desirable

Audio typing.
Shorthand.

Person Specification

Qualifications

Essential

GCSE (or equivalent) in maths/English
RSA/OCR level 2 word/text processing or equivalent experience

Desirable

Business admin qualification level 3
OCR level 3 word/text processing

Experience

Essential

Administration/office experience supporting senior management functions i.e. diary management, electronic filing systems, meeting preparation, minute taking, collating and presenting information etc.

Desirable

Administration/office experience supporting senior management functions within the public sector.

Knowledge

Essential

Competent in Microsoft Office Software or equivalent administrative programs.

Desirable

Working knowledge of Microsoft Outlook.
Bighand or other Audio Typing Software
SystmOne or other electronic health systems

Skills

Essential

Ability to work autonomously and proactively.
Good interpersonal and communication skills.
Good organisational skills.
Able to prioritise work effectively and deal with non-routine tasks under pressure

Desirable

Audio typing.
Shorthand.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Airedale NHS Foundation Trust

Address

Airedale General Hospital

Skipton Road

Steeton

BD20 6TD

Employer's website

https://www.airedale-trust.nhs.uk (Opens in a new tab)

Employer details

Employer name

Airedale NHS Foundation Trust

Address

Airedale General Hospital

Skipton Road

Steeton

BD20 6TD

Employer's website

https://www.airedale-trust.nhs.uk (Opens in a new tab)