Medical Secretary - Gastroenterology & Urology (Band 3)

Airedale NHS Foundation Trust

The closing date is 12 May 2024

Job summary

We are looking for a current secretary, or an aspiring secretary, to join our team. This is an excellent opportunity to develop your skills in secretarial work, and /or to gain further experience in the Gastroenterology & Urology specialities.

The post holder will be required to support the administration service predominantly within the Gastroenterology & Urology Administration Hub, with the flexibility to cover across the hub where required if necessary. The post holder will be responsible for running a safe and quality administration service that supports the medical and nursing staff.

Main duties of the job

To work as part of the Administration Hub to provide a comprehensive administrative service to the clinical workforce. To support the Team Leader and Surgical Admin Manager in the day to day running of a specialty administration team.

This role will require someone with excellent organisational, time management and prioritisation of workload skills in order to manage the busy environment and various tasks that require timely completion and ensure quality care is delivered to our patients. An ability to work within a team and create a positive working environment is key to what we are looking for, as well as a hardworking and passionate individual who is keen to work within the rewarding organisation of the NHS and adheres to our right care values.

In pursuing these duties the post holder will ensure compliance with the NHS Constitution and be familiar with the NHS England Guidance 'Understanding the new NHS' (details of which can be found in the links section of NHS Jobs).

About us

Airedale NHS Foundation Trust is an award-winning NHS hospital and community services trust providing high quality, personalised, acute, elective, specialist and community care for a population of over 200,000 people from a widespread area covering 700 square miles within Yorkshire and Lancashire. Our catchment population stretches as far as the Yorkshire Dales and the National Park in North Yorkshire, reaching areas of North Bradford and Guiseley in West Yorkshire and extending into Colne and Pendle in the East of Lancashire.

Our local population is very supportive of the Trust and our level of community engagement is a testament to this. Our communities and location strongly shape the priorities of the Trust.

We employ over 3,000 staff and have over 350 committed volunteers. On an annual basis we treat over 32,000 Inpatients, 31,000 Non-Elective patients and 155,000 Outpatients. Our Emergency Department sees approximately 70,000 patients and over 2,000 babies are born at Airedale Hospital each year.

We provide services from our main hospital site, Airedale Hospital, and at other locations across the community - such as Castleberg Hospital near Settle, Coronation Hospital in Ilkley and Skipton Hospital.

Date posted

26 April 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year pro rata per annum

Contract

Fixed term

Duration

9 months

Working pattern

Full-time, Part-time, Job share

Reference number

423-6244903

Job locations

Airedale NHS Foundation Trust

Skipton Road

Steeton

BD20 6TD

Job description

Job responsibilities

In pursuing these duties the post holder will ensure compliance with the NHS Constitution and be familiar with the NHS England Guidance Understanding the new NHS (details of which can be found in the links section of NHS Jobs).

Job description

Job responsibilities

Person Specification

Qualifications

Essential

GCSE (or equivalent) in maths/english
RSA/OCR level 2 word/text processing or equivalent experience

Desirable

Business admin qualification level 3
OCR level 3 word/text processing

Experience

Essential

Administration/office experience supporting senior management functions i.e. diary management, electronic filing systems, meeting preparation, minute taking, collating and presenting information etc.

Desirable

Administration/office experience supporting senior management functions within the public sector.

Knowledge

Essential

Competent in Microsoft Office Software or equivalent administrative programs.

Desirable

Bighand or other Audio Typing Software
SystmOne or other electronic health systems
Knowledge of Information Governance

Skills

Essential

Ability to work autonomously and proactively
Good interpersonal and communication skills
Good organisational skills
Able to prioritise work effectively and deal with non-routine tasks under pressure

Person Specification

Qualifications

Essential

GCSE (or equivalent) in maths/english
RSA/OCR level 2 word/text processing or equivalent experience

Desirable

Business admin qualification level 3
OCR level 3 word/text processing

Experience

Essential

Administration/office experience supporting senior management functions i.e. diary management, electronic filing systems, meeting preparation, minute taking, collating and presenting information etc.

Desirable

Administration/office experience supporting senior management functions within the public sector.

Knowledge

Essential

Competent in Microsoft Office Software or equivalent administrative programs.

Desirable

Bighand or other Audio Typing Software
SystmOne or other electronic health systems
Knowledge of Information Governance

Skills

Essential

Ability to work autonomously and proactively
Good interpersonal and communication skills
Good organisational skills
Able to prioritise work effectively and deal with non-routine tasks under pressure

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.