Act as One Programme Manager (Band 8a)

Job description

Job responsibilities

1. Job PurposeThe post holder will provide highly skilled programme management leadership to support the Act as One Programme Teams and Directors to deliver the objectives identified in the programme and the system.

The post holder will apply programme management expertise and best practice in managing a number of projects within the identified programme. There is a need to work collaboratively through matrix working, establishing roles and responsibilities at the outset and reviewing progress regularly.The post holder will lead and support work with a dynamic group including service users, patients, clinicians and colleagues across the system to deliver the objectives of the programme and associated projects.

The post holder will work as a change agent, creating, facilitating and embedding new ways of working with partners. They will form part of a wider partnership team across the transformation programmes, championing inclusion of broader determinants of health, embedding transformational change, leading on integration of services, supporting development of a new positive culture, involving all partners including VCS, local authorities and local people.

2. Main Job Responsibilities

Post holders will work in one of the transformation programmes within the Act as One programme. The post holder will:

Lead/support transformational change initiatives and be responsible for a portfolio of work ensuring the appropriate input and delivery to expected timescales.

Lead the development and/or redesign of services and care pathways to ensure local services are developed using best practice, guidance and evidence to improve quality and outcomes for patients.

Provide project management and service improvement expertise to support the delivery of projects.

Establish relationships with colleagues in the West Yorkshire and Harrogate partnership to ensure synergies across the partnership and programme.

Liaise with regional and national teams to research and identify best practice and bring relevant ideas and opportunities into the programme.

Work with, and translate, highly complex information, often to large groups of stakeholders, including the public, where there may be contentious content or negotiations required in order to convey and deliver specific strategies.

Build excellent working relationships and levels of trust and confidence with the key stakeholders

Promote a positive culture which promotes innovation and high quality and involves a high degree of participation and ownership by colleagues.

Responsible for a range of activities, including, but not limited to the following:o Compliance with PMO processes, development of plans and standardised project documentation and KPIs;o Programme highlight reports for Programme and Health and Care Partnership Boardso Engagement and communications material as required;o Risk and issue logging, reporting and escalation;o Compliance with Quality and Equality Impact Assessment frameworks, completion and reporting;o Ongoing identification and escalation of future transformation opportunities o Development of case for change / business cases

Ensure that programmes and associated projects have robust governance arrangements in place with effective processes to identify and track programme benefits, track progress against milestones, risks and issues and interdependencies are identified and managed appropriately and the overall integrity and coherence of each programme is maintained.

Work with colleagues in the Act as One Programme Team to design, develop and deliver joint proposals and engagement activities demonstrating the outputs of the transformation programmes

Act as the line manager for one of the more junior posts in the team3. Core Organisational Responsibilities

In addition to the specific job responsibilities all members of staff are responsible for the following:

It is the responsibility of each member of staff to maintain confidentiality at all times.

Staff must be aware of and adhere to the provisions of the Health and Safety at Work Act and to ensure their own safety and the safety of colleagues and patients.

Mandatory training requirements that are relevant to the post must be decided prior to commencement of the role and a training plan developed. This should be reviewed in line with the annual appraisal.

Staff should be aware of their individual responsibilities under the Equal Opportunities Policy and ensure that they adhere to the provisions of the policy.

Safeguarding is everyone's responsibility. All employees have a responsibility to safeguard and promote the welfare of children and adults and to consider how their particular role in the organisation can contribute to the safeguarding work. The post holder will be responsible for ensuring that they undertake the appropriate level of safeguarding training and that they know how to recognise, seek advice and respond to any concerns of abuse, according to the host organisations policies. This may include concerns related to patients, colleagues or members of the public.

All Staff must follow their professional Code of Conduct where relevant, e.g. NMC, GMC, CIPD, CMIOSH.

All managers are expected to follow the NHS Managers Code of Conduct.

This job description is not meant to be exhaustive. It describes the main duties and responsibilities of the post. It may be subject to change in the light of developing organisational and service needs and wherever possible change will follow consultation with the post holder.

The work environment

At the time of writing this advert (March 2021), the team are spending the majority of their time working from home, in line with government COVID guidelines. However, as society opens up again, it is anticipated that post holders will need to be visible and work across all the health, care and voluntary organisations across the place, to build relationships and engage with people effectively.

Flexible and part time working

In discussion with the Act as One Programme Director, there is the possibility for these roles to be done on either a part-time or flexible working basis. Anyone looking to balance commitments outside of work with a challenging and worthwhile job is encouraged to apply, and be open and honest about this during the application and recruitment process.

Person Specification

Disposition / Attitudes

Essential

• oFlexible and responsive to changing environments, comfortable leading on change
• oPassionate and enthusiastic about bringing about improvements and change for the people we serve
• oAble to plan, and deliver work effectively and logically, working autonomously yet having an awareness of situations which may require senior leadership input.

Qualifications / Knowledge

Essential

• oEducated to degree level or equivalent level of experience of working at a senior level
• oEvidence of continuing professional development/ education and learning
• oA high level of knowledge and experience in planning and delivering programmes and projects
• oKnowledge and understanding of the local and national health and care landscape including policies and plans

Experience

Essential

• oExperience of successfully delivering large scale and complex programmes in either the health or care sector
• oExperience of building, maintaining and utilising successful relationships with staff at all levels in an organisation
• oExperience of partnership working across organisational boundaries ensuring involvement of key stakeholders.
• oExperience of managing complex issues and/or conflicting agendas

Skills / Competencies

Essential

• oDeveloped communication and presentation skills, with the ability to work with people from all levels and backgrounds
• oAbility to identify risks, anticipate issues and create solutions to resolve problems
• oAble to think strategically, set the direction and see the wider picture
• oHighly effective written, presentation and communication skills
• oAble to anticipate and respond rapidly to changing circumstances and priorities
• oUnderstanding of the dynamics of a multi-provider and commissioner collaboration

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Airedale NHS Foundation Trust

Address

Airedale Nhs Trust

Skipton Road

Steeton

Keighley

West Yorkshire

BD206TD

Employer's website

https://www.airedale-trust.nhs.uk (Opens in a new tab)