Job summary
An opportunity has become available to join the Theatre Resource and Information team as an Information Assistant on a fixed term contract for 12 months.
To work within the Theatre departments to support the Resource & Information Lead in providing and maintaining a comprehensive Theatre information system to Harrogate and District NHS Foundation Trust.
This is an interesting and varied role giving the successful applicant the opportunity to expand their knowledge and work in a fast paced environment.
Main duties of the job
It is the role of the Theatre Information Assistant alongside the Resource & Information
Lead and Theatre Information Co-ordinator to provide and maintain a comprehensive
Theatre information system to Harrogate and District NHS Foundation Trust.
The Information Assistant will support in the provision and development of a professional theatre information service to Harrogate and District NHS Foundation Trust and its clients. This will also involve daily data quality checks on all system data, validation, manipulation and correction of data whilst also providing secretarial and administrative duties for the theatre information service and the Senior Theatre staff, including diary management, typing & minute taking.
The Information Assistant will support the theatre Materials Management Officers with the stores and supplies for theatres ensuring items are receipted properly.
The post holder will provide a customer focused service to staff, managers, clients and suppliers.
About us
Harrogate and District NHS Foundation Trust (HDFT) cares for the population in Harrogate and the local area, as well as across North Yorkshire, Leeds and parts of the North East.
At HDFT we provide outstanding care to both our patients and our staff and we value Kindness, Integrity, Teamwork and Equality. If you're looking for an interesting and rewarding career in the NHS, where you can make a real difference to patients' lives, HDFT could be the place for you!
We offer colleagues:
- A supportive culture so colleagues can bring their whole selves to work.
- Staff Recognition - as well as regular appraisals, we recognise achievements with our Making a Difference & Team of the Month Awards, along with annual Colleague Recognition Awards.
- Employee Support and wellbeing - we offer a wide range of staff benefits including an Employee Assistance Programme, counselling service and a fast-track Physiotherapy service.
Please note:
- Due to high levels of interest, posts may close early if we reach a sufficient number of applications
- Visa sponsorship is only available for certain roles. Please ensure the role you are interested in meets the criteria for a visa before submitting your application.
- Please also be aware that the Trust does not offer relocation packages for Agenda for Change roles.
- All job offers are subject to satisfactory pre-employment checks.
Job description
Job responsibilities
Please see the attached Job Description and Person Specification for further information.
If you have any questions, please contact Jess Harris on jessica.harris28@nhs.net
Job description
Job responsibilities
Please see the attached Job Description and Person Specification for further information.
If you have any questions, please contact Jess Harris on jessica.harris28@nhs.net
Person Specification
Qualifications
Essential
- Knowledge of data analysis and associated software computer systems acquired through Diploma or equivalent experience/qualification.
- Educated to Diploma level or equivalent
- Good general education.
- Qualification in Typing or Word Processing
Desirable
- ECDL, CLAIT or equivalent.
- Recognised PA qualification.
Experience
Essential
- Previous clerical experience in a busy environment.
- Working knowledge of Departmental Polices and ability to implement these within own work area.
- Able to undertake training and development of users on the above hospital computer systems
Desirable
- Good working knowledge of Hospital IT systems including iCS, Bluespier and Wardwatcher.
Knowledge
Essential
- Able to work to deadlines with attention to detail
- Good organisational abilities
- Able to carry out daily data audits and process the information cleansing the data from several sources
- Create reports to meet requests
- Good knowledge of the principles of confidentiality
Desirable
- Ability to deal with Multi-tasking.
- Project Management Experience
Person Specification
Qualifications
Essential
- Knowledge of data analysis and associated software computer systems acquired through Diploma or equivalent experience/qualification.
- Educated to Diploma level or equivalent
- Good general education.
- Qualification in Typing or Word Processing
Desirable
- ECDL, CLAIT or equivalent.
- Recognised PA qualification.
Experience
Essential
- Previous clerical experience in a busy environment.
- Working knowledge of Departmental Polices and ability to implement these within own work area.
- Able to undertake training and development of users on the above hospital computer systems
Desirable
- Good working knowledge of Hospital IT systems including iCS, Bluespier and Wardwatcher.
Knowledge
Essential
- Able to work to deadlines with attention to detail
- Good organisational abilities
- Able to carry out daily data audits and process the information cleansing the data from several sources
- Create reports to meet requests
- Good knowledge of the principles of confidentiality
Desirable
- Ability to deal with Multi-tasking.
- Project Management Experience
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
