Rota Coordinator - Planned and Surgical Care

Job description

Job responsibilities

The post holder will be responsible for developing, maintaining and coordinating a comprehensive rota schedule for junior and middle grade medical staff across the Planned and Surgical Care Directorate. Specifically, the post holder will compile and disseminate rotas for the directorates medical staff, ensuring adequate staffing levels to provide 24/7 coverage, taking into account hospital guidelines and junior working time regulations.

The post holder will provide day-to-day support for the junior and middle grade medical staff within the Planned and Surgical Care Directorate.

The post holder must communicate tactfully and persuasively with managers, medical staffing officers and all medical staff within the Planned and Surgical Care Directorate to maintain appropriate cover for all aspects of the Directorates medical services at all times. This includes co-ordination of all junior and middle grade medical staffs annual leave and arranging cover at short notice for sick leave and special leave.

Person Specification

Qualifications

Essential

• A levels/NVQ 3 or equivalent level of experience in an administrative environment.

Desirable

• IT qualification
• Leadership qualification

Experience

Essential

• Staff supervision, leadership, development and motivation
• Managing sickness absence, annual leave and prioritising workload
• Setting up and working with monitoring systems including staff appraisals

Desirable

• Dealing/communicating regularly with different cohorts of staff groups
• Human Resources experience
• Hospital administrative experience
• Previous experience of managing rota's

Knowledge

Essential

• Proficient in using Microsoft packages, including excel

Desirable

• Knowledge of NHS policies and procedures
• Knowledge of medical workforce regulations and working time directives

Skills and Aptitudes

Essential

• Strong organisational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to adapt to changing circumstances and prioritise tasks effectively.
• Strong problem-solving abilities and adaptability to handle scheduling conflicts and emergencies.
• Ability to maintain accurate records and generate reports
• Prioritisation skills to ensure efficient rota management.
• Ability to collaborate effectively with departments heads, senior medical staff and administrative personnel to facilitate communication and coordination.
• Ability to use own initiative and ability to work with limited supervision

Desirable

• Commitment to maintaining high standards of patient care and understanding the impact of effective rota coordination on the quality of care provided.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Harrogate and District NHS Foundation Trust

Address

Harrogate District Hospital

Lancaster Park Road

Harrogate

HG2 7SX

Employer's website

https://www.hdft.nhs.uk/ (Opens in a new tab)