York and Scarborough Teaching Hospitals NHS Foundation Trust

Assistant Medical Secretary

The closing date is 27 April 2026

Job summary

We have an excellent opportunity for a motivated and well-organised individual to join our Respiratory Department as an Assistant Medical Secretary.

In this role, you will provide administrative support, working closely with the Respiratory Secretarial Team and Consultants. You will be involved in supporting a busy clinical service, gaining exposure to complex respiratory terminology and developing a strong understanding of pathways and patient care processes.

This is an opportunity to build your administrative skills within a supportive and collaborative team, while contributing to the effective and efficient running of a fast-paced clinical department.

The post is based onsite at York Hospital.

We look forward to receiving your application.

If you are currently employed by the Trust and you wish to apply for this role on a secondment basis, please seek permission from your current line manager before applying for the post.

Main duties of the job

Utilise strong administrative and audio-typing skills, supported by relevant experience or qualifications, to produce accurate clinical correspondence.
Print, process, transmit, and distribute patient correspondence and results letters, ensuring deadlines are met and items are sent promptly to the post room where required.
Offer cross-cover and administrative support to Medical Secretaries across the wider Respiratory Department when required.
Provide timely and precise audio typing to support Respiratory Consultants and the wider clinical team.
Undertake a range of general administrative and office duties to support the efficient day-to-day running of the service.
Demonstrate excellent organisational skills, with the ability to manage and prioritise a varied and demanding workload.
Work confidently and efficiently with minimal supervision, using initiative to meet service needs.
Maintain effective communication with members of the medical secretary team and wider staff.
Adhere to strict standards of confidentiality, data protection, and professionalism at all times.
Actively participate in training and development opportunities to enhance skills and knowledge.
Contribute positively to a supportive, flexible, and motivated team environment.
Communicate clearly and professionally with patients, demonstrating a confident and courteous telephone manner.

About us

Trust Information Pack:

https://yorkhospitals.pagetiger.com/hdjgxd

Our benefits

We offer a range of benefits to support our staff including:

Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants

27 days holiday rising to 33 days (depending on NHS Trust service)

A generous relocation package of up to 30% of salary (capped at £18k) to support with relocation expenses for hard to fill positions where relocation would be an expectation to undertake the role fully. If you would like to discuss a potential relocation package, please speak to the recruiting department/manager.

A variety of different types of paid and unpaid leave covering emergency and planned leave

Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme

NHS Car Lease scheme and Cycle to Work scheme

An extensive range of learning and development opportunities

Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers

For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.

Date posted

13 April 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£25,760 to £27,476 a year pro rata

Contract

Fixed term

Duration

12 months

Working pattern

Part-time

Reference number

419-7704704-AMS-MI

Job locations

York Hospital

Wigginton Road

York

YO31 8HE

Job description

Job responsibilities

A full description of the role is available in the attachment: job description.

Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.

Working for the Trust

Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.recruitment@nhs.net.

As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.

Armed Forces Friendly Employer

We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.

Job description

Job responsibilities

A full description of the role is available in the attachment: job description.

Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.

Working for the Trust

Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

Armed Forces Friendly Employer

Person Specification

Qualifications

Essential

GCSE English Language, Grade C or above (or equivalent) - or equivalent qualification/demonstrable experience
Word processing and Typing skills - RSA III or NVQ3 Level (or relevant experience)

Experience

Essential

A minimum of 6 months previous clerical/administrative experience
Knowledge of complex medical terminology
Knowledge of Microsoft Office (Word, Excel and Outlook)

Desirable

Previous Office/Administrative experience in an NHS environment

Skills

Essential

Able to organize and prioritise own workload

Person Specification

Qualifications

Essential

GCSE English Language, Grade C or above (or equivalent) - or equivalent qualification/demonstrable experience
Word processing and Typing skills - RSA III or NVQ3 Level (or relevant experience)

Experience

Essential

A minimum of 6 months previous clerical/administrative experience
Knowledge of complex medical terminology
Knowledge of Microsoft Office (Word, Excel and Outlook)

Desirable

Previous Office/Administrative experience in an NHS environment

Skills

Essential

Able to organize and prioritise own workload

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

York and Scarborough Teaching Hospitals NHS Foundation Trust

Address

York Hospital

Wigginton Road

York

YO31 8HE

Employer's website

https://www.yorkhospitals.nhs.uk (Opens in a new tab)

Employer details

Employer name

York and Scarborough Teaching Hospitals NHS Foundation Trust

Address

York Hospital

Wigginton Road

York

YO31 8HE

Employer's website

https://www.yorkhospitals.nhs.uk (Opens in a new tab)