Job summary
An exciting opportunity has arisen within the Cellular Pathology Office at York Hospital.
You will be managing a team of secretarial and admin staff and ensuring the smooth running of this busy office on a day to day basis.
Main duties of the job
You will be responsible for line managing a team of secretarial and administrative staff. This will include a combination of acting as an a panel member for recruitment, conducting appraisals, dealing with the initial or subsequent stages of disciplinary, grievance, sickness absence and performance issues.
You will also manage the office workflow and workload to enable continuation of the service daily. Interacting with colleagues and providing admin services such as meeting minutes, communication with the wider teams, in particular liaising with the MDT coordinators and any other ad-hoc duties that may be required.
About us
Our benefits
We offer a range of benefits to support our staff including:
Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
27 days holiday rising to 33 days (depending on NHS Trust service)
A generous relocation package of up to 30% of salary (capped at £18k) to support with relocation expenses for hard to fill positions where relocation would be an expectation to undertake the role fully. If you would like to discuss a potential relocation package, please speak to the recruiting department/manager.
A variety of different types of paid and unpaid leave covering emergency and planned leave
Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
NHS Car Lease scheme and Cycle to Work scheme
An extensive range of learning and development opportunities
Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers
For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.
Job description
Job responsibilities
A full description of the role is available in the attachment: job description.
Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.
Working for the Trust
Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.
Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.recruitment@nhs.net.
As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.
Armed Forces Friendly Employer
We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.
COVID-19 Vaccination Requirements
Our Trust continues to strongly encourage our staff to be vaccinated against COVID19, this remains our best defence to protect our patients, ourselves and everyone else.
Job description
Job responsibilities
A full description of the role is available in the attachment: job description.
Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.
Working for the Trust
Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.
Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.recruitment@nhs.net.
As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.
Armed Forces Friendly Employer
We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.
COVID-19 Vaccination Requirements
Our Trust continues to strongly encourage our staff to be vaccinated against COVID19, this remains our best defence to protect our patients, ourselves and everyone else.
Person Specification
Qualification and Training
Essential
- Educated to GCSE level or equivalent. Maths and English at grade 4-9 (C and above) - or equivalent qualification.demostrable experience
- Degree or equivalent level of knowledge
- Management/Team leader qualification or willing to work towards
Experience and knowledge
Essential
- Word processing and computer literacy skills. Good knowledge of Microsoft Office applications including Outlook, Excel and Word
- Previous secretarial/ administrative experience with a minimum of two years' experience
- Experience working in and leading a team
Desirable
- Experience of managing the administration department in an NHS Organisation
Skills and attributes
Essential
- Understanding HR policies and procedures to enable effective leadership of the team, demonstrates a supportive coaching style and encourages personal development for the team
- Effective working relationships with the team and wider healthcare community.
- Proactive and able to work on own initiative
- Ability to communicate clearly, concisely and with compassion
- Analyse any process failures and using problem solving skills to work through solutions.
Trust values
Essential
- Ability to demonstrate our organisational values and behaviours
Person Specification
Qualification and Training
Essential
- Educated to GCSE level or equivalent. Maths and English at grade 4-9 (C and above) - or equivalent qualification.demostrable experience
- Degree or equivalent level of knowledge
- Management/Team leader qualification or willing to work towards
Experience and knowledge
Essential
- Word processing and computer literacy skills. Good knowledge of Microsoft Office applications including Outlook, Excel and Word
- Previous secretarial/ administrative experience with a minimum of two years' experience
- Experience working in and leading a team
Desirable
- Experience of managing the administration department in an NHS Organisation
Skills and attributes
Essential
- Understanding HR policies and procedures to enable effective leadership of the team, demonstrates a supportive coaching style and encourages personal development for the team
- Effective working relationships with the team and wider healthcare community.
- Proactive and able to work on own initiative
- Ability to communicate clearly, concisely and with compassion
- Analyse any process failures and using problem solving skills to work through solutions.
Trust values
Essential
- Ability to demonstrate our organisational values and behaviours
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
