Assistant Medical Secretary

York and Scarborough Teaching Hospitals NHS Foundation Trust

This job is now closed

Job summary

We are recruiting to the post of Assistant Medical Secretary to join our Community Specialist Nursing Cardiac Rehabilitation Service. The post is based at one of our Health Centres in York and offers the suitable candidate an exciting opportunity to join this busy team who provide care to patients within their own homes and in clinic settings. The successful candidate will be an important part of our Team who help and support patients following various cardiac events.

This post offers excellent opportunities for an enthusiastic and conscientious person to provide medical secretarial and administrative support to the service lead and the team of Cardiac rehabilitation specialist Nurses. We are seeking a highly motivated individual, who can work effectively whilst using their own initiative.

The post holder will provide administrative support to the service lead and the team of Cardiac rehabilitation specialist Nurses.

Please note - interviews will be held on Tuesday the 13th of August.

Main duties of the job

Excellent administration/secretarial skills and audio-typing experience are necessary, as well as a good communication skills. You will regularly be required to deal with queries from patients, consultants and GPs and use electronic work lists to actively monitor patient pathways. General administrative tasks such as minute taking, data inputting and use of excel spreadsheets are required.

The successful candidate will be required to work well under pressure, with the ability to prioritise the demands of a busy office and manage their time and workload efficiently and effectively. They will also be required to work unsupervised and communicate with other service users on a regular basis.

About us

Our benefits

We offer a range of benefits to support our staff including:

Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants

27 days holiday rising to 33 days (depending on NHS Trust service)

A generous relocation package of up to 30% of salary (capped at £18k) to support with relocation expenses for hard to fill positions where relocation would be an expectation to undertake the role fully. If you would like to discuss a potential relocation package, please speak to the recruiting department/manager at interview stage.

A variety of different types of paid and unpaid leave covering emergency and planned leave

Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme

NHS Car Lease scheme and Cycle to Work scheme

An extensive range of learning and development opportunities

Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers

For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.

Date posted

25 July 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

419-6329365-AMS-M-B

Job locations

Clementhorpe Health Centre

Cherry Street

York

YO23 1AP

Job description

Job responsibilities

A full description of the role is available in the attachment: job description.

Please note that if a high number of applications are received this advert may close early. You are advised to submit you application at the earliest opportunity.

Working for the Trust

Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.recruitment@nhs.net.

As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.

Armed Forces Friendly Employer

We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.

COVID-19 Vaccination Requirements

Our Trust continues to strongly encourage our staff to be vaccinated against COVID19, this remains our best defence to protect our patients, ourselves and everyone else.

Job description

Job responsibilities

A full description of the role is available in the attachment: job description.

Please note that if a high number of applications are received this advert may close early. You are advised to submit you application at the earliest opportunity.

Working for the Trust

Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

Armed Forces Friendly Employer

COVID-19 Vaccination Requirements

Our Trust continues to strongly encourage our staff to be vaccinated against COVID19, this remains our best defence to protect our patients, ourselves and everyone else.

Person Specification

Education

Essential

GCSE English Language, Grade C or above (or equivalent)
Word processing skills - OCR II (or equivalent e.g., RSA II)

Desirable

ECDL

Experience

Essential

Experience of using a variety of IT applications, including Microsoft Office
Minimum 6 months secretarial/administrative experience
Experience of working in a customer focused environment

Desirable

Knowledge of medical terminology
NHS Experience

Skills

Essential

Proficient audio typist with the ability to accurately transcribe complex audio tapes and type complicated medical information whilst subject to frequent interruption
Ability to cope with distressing and emotional situations with patients, relatives and staff
High level of interpersonal skills, including sensitivity, diplomacy and empathy
Ability to assimilate new practices and knowledge

Desirable

Ability to exercise judgement and resolve problems

Person Specification

Education

Essential

GCSE English Language, Grade C or above (or equivalent)
Word processing skills - OCR II (or equivalent e.g., RSA II)

Desirable

ECDL

Experience

Essential

Experience of using a variety of IT applications, including Microsoft Office
Minimum 6 months secretarial/administrative experience
Experience of working in a customer focused environment

Desirable

Knowledge of medical terminology
NHS Experience

Skills

Essential

Proficient audio typist with the ability to accurately transcribe complex audio tapes and type complicated medical information whilst subject to frequent interruption
Ability to cope with distressing and emotional situations with patients, relatives and staff
High level of interpersonal skills, including sensitivity, diplomacy and empathy
Ability to assimilate new practices and knowledge

Desirable

Ability to exercise judgement and resolve problems

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.