Job summary
We are delighted to be able to offer the opportunity for a highly motivated and well organised individual to join the team of Medical Secretaries within Medical Oncology at York Hospital.
This varied secretarial role is to support Consultant Medical Oncologists and their teams with communication, administrative and secretarial tasks. Whilst also providing support to our patients, assisting with their queries and concerns and engaging with the wider clinical team and other key stakeholders such as GPs, etc. Responding to these queries in a timely manner to maintain a responsive service.
Main duties of the job
The main duties will include: typing of clinics and general correspondence, complex diary management and provision of patient data. Dealing with correspondence from patients, GPs and other sources, including the scheduling of appointments, to ensure referral to treatment targets are met.
The successful candidate will have excellent communication skills, a minimum of two years recent secretarial/admin experience. Together with proficient typing skills, particularly in audio-typing and have experience of digital dictation. Knowledge of medical terminology would be advantageous.
To be successful in the post you must be well organised, able to prioritise your own workload in a fast paced environment and work independently to meet strict deadlines.
We require an efficient and resilient team player who upholds our Trust Values and has a flexible approach to work, with a willingness to learn and meet the challenges of a fast paced speciality to drive service improvement.
Please feel free to contact the department for an informal chat about this role. Whilst the vacancy is advertised for 37.5 hours per week ,alternative hours would be considered. Please contact the number below to discuss options prior to submitting your application.
About us
Our benefits
We offer a range of benefits to support our staff including:
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A generous relocation package of up to 30% of salary (capped at £18k) to support with relocation expenses for hard to fill positions where relocation would be an expectation to undertake the role fully. If you would like to discuss a potential relocation package, please speak to the recruiting department/manager at interview stage.
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Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
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Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers
For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.
Job description
Job responsibilities
A full description of the role is available in the attachment: job description.
Please note that if a high number of applications are received this advert may close early. You are advised to submit you application at the earliest opportunity.
Working for the Trust
Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.
Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.recruitment@nhs.net.
As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.
Armed Forces Friendly Employer
We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.
COVID-19 Vaccination Requirements
Our Trust continues to strongly encourage our staff to be vaccinated against COVID19, this remains our best defence to protect our patients, ourselves and everyone else.
Job description
Job responsibilities
A full description of the role is available in the attachment: job description.
Please note that if a high number of applications are received this advert may close early. You are advised to submit you application at the earliest opportunity.
Working for the Trust
Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.
Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.recruitment@nhs.net.
As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.
Armed Forces Friendly Employer
We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.
COVID-19 Vaccination Requirements
Our Trust continues to strongly encourage our staff to be vaccinated against COVID19, this remains our best defence to protect our patients, ourselves and everyone else.
Person Specification
Qualifications
Essential
- GCSE English Language, Grade C or above (or equivalent)
- Word processing skills - OCR III (or equivalent e.g. RSA III)
- Typing skills - OCR III (or equivalent e.g. RSA III)
Desirable
Experience
Essential
- Minimum 2 years secretarial/administrative experience
- Experience of using a variety of IT applications, including Microsoft Office
Desirable
Skills
Essential
- Ability to communicate with people who are upset and angry and deal with situation effectively
- Proficient audio typist with the ability to accurately transcribe complex digital dictation and type complex medical information whilst subject to frequent interruption
- Ability to explain complex information to staff, patients and others as required
- Ability to be flexible and to adapt to new demands
Knowledge
Essential
- Thorough knowledge of medical terminology
Person Specification
Qualifications
Essential
- GCSE English Language, Grade C or above (or equivalent)
- Word processing skills - OCR III (or equivalent e.g. RSA III)
- Typing skills - OCR III (or equivalent e.g. RSA III)
Desirable
Experience
Essential
- Minimum 2 years secretarial/administrative experience
- Experience of using a variety of IT applications, including Microsoft Office
Desirable
Skills
Essential
- Ability to communicate with people who are upset and angry and deal with situation effectively
- Proficient audio typist with the ability to accurately transcribe complex digital dictation and type complex medical information whilst subject to frequent interruption
- Ability to explain complex information to staff, patients and others as required
- Ability to be flexible and to adapt to new demands
Knowledge
Essential
- Thorough knowledge of medical terminology
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
