Job summary
Are you an experienced administrator?
If so, we want to hear from you!
The Corporate Operations Team has a vacancy which is key to achieving our objectives. The Team Secretary will be a key member of the Corporate Operations Team, and will contribute towards the overall delivery of administrative tasks within the portfolio.
The post holder will provide a full and comprehensive Secretarial service to members of the team, working with MDT members of the wider clinical services and across the Trust. The role is imperative in allowing senior team members to focus their time on delivering overarching team objectives.
This role can be based at either Scarborough or York Hospital. In line with the Trust's Agile Working Policy, there will also be opportunities to work from home.
Main duties of the job
This role requires an enthusiastic individual who is able to work independently and as a member of a team. You will be able to prioritise your workload and be an effective communicator with members of the multidisciplinary team, and other healthcare professionals.
You must take pride in your work, with an eye for detail and have a 'can-do' attitude. Main duties will include diary management, organisation of meetings, sending out agendas and papers and formulating concise and action focused minutes.
You will also be expected to liaise with individuals of all staff grades, including very senior staff, to gain the information you require for various meetings. Excellent communication and organisational skills are essential.
About us
Our benefits
We offer a range of benefits to support our staff including:
- Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
- 27 days holiday rising to 33 days (depending on NHS Trust service)
- A variety of different types of paid and unpaid leave covering emergency and planned leave
- Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
- NHS Car Lease scheme and Cycle to Work scheme
- An extensive range of learning and development opportunities
- Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers
For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.
Job description
Job responsibilities
A full description of the role is available in the attachment: job description.
Please note that if a high number of applications are received this advert may close early. You are advised to submit you application at the earliest opportunity.
Working for the Trust
Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.
Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.recruitment@nhs.net.
As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.
Armed Forces Friendly Employer
We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have
made a statement of intent to support all Defence personnel, including with applications for employment.
COVID-19 Vaccination Requirements
Our Trust continues to strongly encourage our staff to be vaccinated against COVID19, this remains our best defence to protect our patients, ourselves and everyone else.
Job description
Job responsibilities
A full description of the role is available in the attachment: job description.
Please note that if a high number of applications are received this advert may close early. You are advised to submit you application at the earliest opportunity.
Working for the Trust
Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.
Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.recruitment@nhs.net.
As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.
Armed Forces Friendly Employer
We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have
made a statement of intent to support all Defence personnel, including with applications for employment.
COVID-19 Vaccination Requirements
Our Trust continues to strongly encourage our staff to be vaccinated against COVID19, this remains our best defence to protect our patients, ourselves and everyone else.
Person Specification
Education, Qualifications and Training
Essential
- GCSE English & Maths at grade C or equivalent / Demonstrable experience
- NVQ Level 3 or equivalent
Experience and Knowledge Required
Essential
- Good working knowledge of Microsoft Office Applications
- Previous senior administration experience with evidence of supervisory skills
Desirable
- Experience of dealing with sensitive / confidential information
Skills and Attributes
Essential
- Able to organise and prioritise both own workload and that of others as required
- Possess a range of developed communication skills
- Have the ability to exercise sound judgement in relation to problem solving and identifying situations requiring further advice
- Ability to practice delegation, negotiation and motivation skills.
Desirable
- Experience of managing organisational change within a team e.g. restructures, changes to job requirements.
Person Specification
Education, Qualifications and Training
Essential
- GCSE English & Maths at grade C or equivalent / Demonstrable experience
- NVQ Level 3 or equivalent
Experience and Knowledge Required
Essential
- Good working knowledge of Microsoft Office Applications
- Previous senior administration experience with evidence of supervisory skills
Desirable
- Experience of dealing with sensitive / confidential information
Skills and Attributes
Essential
- Able to organise and prioritise both own workload and that of others as required
- Possess a range of developed communication skills
- Have the ability to exercise sound judgement in relation to problem solving and identifying situations requiring further advice
- Ability to practice delegation, negotiation and motivation skills.
Desirable
- Experience of managing organisational change within a team e.g. restructures, changes to job requirements.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
