Office and Data Manager

York and Scarborough Teaching Hospitals NHS Foundation Trust

This job is now closed

Job summary

An exciting secondment opportunity has arisen within the Cellular Pathology Office at Hull Royal Infirmary. We are looking for a motivated and enthusiastic team player to become our office manager for the period of 12 months. You will be managing a team of 13 admin staff, and ensuring the smooth running of this busy office on a day to day basis. You will be managing the team, as well as monitoring and controlling the workflow in this busy environment, as well as supporting the wide team including consultants, the managerial team and laboratory staff.

If applying for this as a secondment please get approval from your current line manager.

Main duties of the job

Staff management including sickness absence, conducting appraisals and providing development opportunities.

Managing the office workflow and workload to enable continuation of service on a daily basis.

Interacting with colleagues and providing admin services such as meeting minutes

Communication with the wider teams, in particular liaising with the MDT coordinators.

Any other ad-hoc duties.

About us

Our benefits

We offer a range of benefits to support our staff including:

Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
27 days holiday rising to 33 days (depending on NHS Trust service)
A variety of different types of paid and unpaid leave covering emergency and planned leave
Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
NHS Car Lease scheme and Cycle to Work scheme
An extensive range of learning and development opportunities
Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers

For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.

Date posted

01 December 2023

Pay scheme

Agenda for change

Band

Band 5

Salary

£28,407 to £34,581 a year per annum

Contract

Fixed term

Duration

12 months

Working pattern

Full-time

Reference number

419-011223-ODM-PSD

Job locations

Cellular Pathology Department

Hull Royal Infirmary, Anlaby Road

HULL

HU3 2JZ

Job description

Job responsibilities

A full description of the role is available in the attachment: job description.

Working for the Trust

Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.recruitment@nhs.net.

As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.

Armed Forces Friendly Employer

We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.

COVID-19 Vaccination Requirements

Our Trust continues to strongly encourage our staff to be vaccinated against COVID19, this remains our best defence to protect our patients, ourselves and everyone else.

Job description

Job responsibilities

A full description of the role is available in the attachment: job description.

Working for the Trust

Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

Armed Forces Friendly Employer

COVID-19 Vaccination Requirements

Our Trust continues to strongly encourage our staff to be vaccinated against COVID19, this remains our best defence to protect our patients, ourselves and everyone else.

Person Specification

Qualifications and experience

Essential

Degree or equivalent level of knowledge
Management/team leader qualification (or willing to work towards this)

Skills, knowledge and ability

Essential

Good organisational skills
Ability to prioritise team workload
Good understanding of the NHS Agenda
Proven problem solving abilities
Ability to communicate effectively using a variety of media

Desirable

Ability to analyse data

Experience

Essential

Experience of Microsoft Office products
Experience of managing a team

Desirable

Experience of managing the administration department in an NHS Organisation

Person Specification

Qualifications and experience

Essential

Degree or equivalent level of knowledge
Management/team leader qualification (or willing to work towards this)

Skills, knowledge and ability

Essential

Good organisational skills
Ability to prioritise team workload
Good understanding of the NHS Agenda
Proven problem solving abilities
Ability to communicate effectively using a variety of media

Desirable

Ability to analyse data

Experience

Essential

Experience of Microsoft Office products
Experience of managing a team

Desirable

Experience of managing the administration department in an NHS Organisation

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.