Administrative Coordinator (HYMS)
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Job summary
An excellent opportunity has arisen within the Student Liaison Office of the Hull York Medical School at Scarborough Hospital, for an experienced, enthusiastic and well organised Administrator. The post holder will primarily be responsible for coordinating and implementing the delivery of HYMS clinical placements for students placed at Scarborough Hospital, amongst other varied administrative duties.
The successful candidate will be responsible for the co-ordination of administration tasks involved across Phase 2 and Phase 3 of the HYMS curriculum. They willprovide administrative support to the timetabling process and teaching activities in the education centre.
Main duties of the job
- Develop and prepare timetables for undergraduate medical students on their clinical hospital and primary care placements, in consultation with clinical placement tutors and the Clinical Skills Educators involved in their delivery, ensuring compliance with HYMS curriculum guidelines.
- Day-to-day management of timetables, inclusive but not limited to:negotiating tutor participation, liaising with Undergraduate Phase Leads, YTH clinicians, booking and reorganising of teaching sessions and securing appropriate teaching spaces. Assist in managing tutor, faculty and student queries.
- Monitor the delivery of clinical placement curriculum; coordinating formal and informal student and tutor feedback and preparing reports for the HYMS management faculty as appropriate.
- Develop and maintain student contact details ensuring all information is correct, held securely and distributed as appropriate.
- Ensure distribution of all relevant materials e.g. student handbooks,speciality placement information, rotas and photographs to tutors asappropriate.
- Assist with Trust induction for all students in accordance with Trust and University statutory and mandatory requirements including ID badges, parking permits, accommodation and all relevant departmental and policy documentation
- Monitor HYMS Blackboard discussion boards, responding to queries as appropriate and liaising with the Operations Manager as required
About us
Our benefits
We offer a range of benefits to support our staff including:
- Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
- 27 days holiday rising to 33 days (depending on NHS Trust service)
- A variety of different types of paid and unpaid leave covering emergency and planned leave
- Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
- NHS Car Lease scheme and Cycle to Work scheme
- An extensive range of learning and development opportunities
- Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers
For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.
Details
Date posted
28 September 2023
Pay scheme
Agenda for change
Band
Band 3
Salary
£22,816 to £24,336 a year pro rata
Contract
Permanent
Working pattern
Part-time
Reference number
419-5588154-AC-CO
Job locations
Scarborough Hospital
Woodlands Drive
Scarborough
YO12 6QL
Employer details
Employer name
York and Scarborough Teaching Hospitals NHS Foundation Trust
Address
Scarborough Hospital
Woodlands Drive
Scarborough
YO12 6QL
Employer's website
https://www.yorkhospitals.nhs.uk (Opens in a new tab)
Employer contact details
For questions about the job, contact:
Supporting documents
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