York and Scarborough Teaching Hospitals NHS Foundation Trust

Medical Education Administration Co-ordinator

This job is now closed

Job summary

We are looking for a talented and highly enthusiastic individual to join the Medical Education team in the role of Administration Coordinator. Medical Education are responsible for supporting the education and training of medics within the trust.

The role requires an individual with excellent organisational and communication skills. You will as part of the role communicate with a wide range of people at all levels, both internal and external to the department and/or organisation. We are looking for individuals who are self-starters and have the ability to perform both autonomously and as part of the team. You will be able to manage and prioritise what can be at times a complex workload.

You will undertake as part of your portfolio as being the point of contact for the Internal Medicine Trainees, Core Surgical Trainees, and Dental trainees within the trust. Additionally this post holder will undertake the Administrator/ contact for the College Tutors for the schools based within the trust.

Another aspect of this post involves organising simulation/ educational training courses for medical staff. You will be expected to liaise with senior medical staff, Finance, Personnel, Catering teams etc to efficiently run a number of courses throughout the year.

Main duties of the job

To provide administrative coordination to the allocated programmes.
To work collaboratively within the Medical Education Team to ensure effective delivery of departmental & Trust objectives e.g., answering telephone and email queries and correspondence regarding medical education issues.
Manage own workload to ensure deadlines are met and quality is not compromised, and ability to work independently but within the boundaries of the role and grade.
Provide support and direction to new Junior Doctors who are starting at York and Scarborough Hospitals.
To be involved in the planning and organising of simulation training courses.
Assist with project work as necessary.
This list is only an indication of the main tasks required to be performed. It is not an exhaustive list of duties and responsibilities and may be subject to amendment to take account of changing circumstances.

About us

Our benefits

We offer a range of benefits to support our staff including:

Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
27 days holiday rising to 33 days (depending on NHS Trust service)
A variety of different types of paid and unpaid leave covering emergency and planned leave
Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
NHS Car Lease scheme and Cycle to Work scheme
An extensive range of learning and development opportunities
Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers

For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.

Date posted

27 September 2023

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year pro rata / per annum

Contract

Permanent

Working pattern

Full-time, Part-time, Compressed hours

Reference number

419-5666465-AC-MG

Job locations

York Hospital

Wigginton Road

York

YO31 8HE

Job description

Job responsibilities

A full description of the role is available in the attachment: job description.

Working for the Trust

Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.recruitment@nhs.net

As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.

Armed Forces Friendly Employer

We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.

COVID-19 Vaccination Requirements

Our Trust continues to strongly encourage our staff to be vaccinated against COVID19, this remains our best defence to protect our patients, ourselves, and everyone else.

Job description

Job responsibilities

A full description of the role is available in the attachment: job description.

Working for the Trust

Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

Armed Forces Friendly Employer

COVID-19 Vaccination Requirements

Our Trust continues to strongly encourage our staff to be vaccinated against COVID19, this remains our best defence to protect our patients, ourselves, and everyone else.

Person Specification

Skills and Attributes

Essential

Self-discipline/motivated to function independently, but also able to motivate others
Able to organise and prioritise both own workload and that of others as required
Possess a range of developed communication skills
Able to function effectively as part of a Team
Have the ability to exercise sound judgement in relation to problem solving and identifying situations requiring further advice
Ability to practice delegation, negotiation and motivation skills

Desirable

Experience of managing organisational change within a team e.g. restructures, changes to job requirements

Experience and Knowledge Required

Essential

Previous Administrative experience (2 years minimum), including a minimum of 6 months Staff
Management/Supervisory experience
Previous experience of dealing with sensitive and/or complex situations

Desirable

Previous NHS experience in an administrative capacity
Experience of dealing with confidential information

Education, Qualification and Training

Essential

GCSE (or equivalent qualification) in Maths and English Language at Grade C / Grade 4
Word processing skills/ Typing skills - OCR II (or equivalent e.g. RSA II)

Desirable

Qualification or appropriate training in customer service
A level standard or equivalent experience

Person Specification

Skills and Attributes

Essential

Self-discipline/motivated to function independently, but also able to motivate others
Able to organise and prioritise both own workload and that of others as required
Possess a range of developed communication skills
Able to function effectively as part of a Team
Have the ability to exercise sound judgement in relation to problem solving and identifying situations requiring further advice
Ability to practice delegation, negotiation and motivation skills

Desirable

Experience of managing organisational change within a team e.g. restructures, changes to job requirements

Experience and Knowledge Required

Essential

Previous Administrative experience (2 years minimum), including a minimum of 6 months Staff
Management/Supervisory experience
Previous experience of dealing with sensitive and/or complex situations

Desirable

Previous NHS experience in an administrative capacity
Experience of dealing with confidential information

Education, Qualification and Training

Essential

GCSE (or equivalent qualification) in Maths and English Language at Grade C / Grade 4
Word processing skills/ Typing skills - OCR II (or equivalent e.g. RSA II)

Desirable

Qualification or appropriate training in customer service
A level standard or equivalent experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

York and Scarborough Teaching Hospitals NHS Foundation Trust

Address

York Hospital

Wigginton Road

York

YO31 8HE

Employer's website

https://www.yorkhospitals.nhs.uk (Opens in a new tab)

Employer details

Employer name

York and Scarborough Teaching Hospitals NHS Foundation Trust

Address

York Hospital

Wigginton Road

York

YO31 8HE

Employer's website

https://www.yorkhospitals.nhs.uk (Opens in a new tab)