York and Scarborough Teaching Hospitals NHS Foundation Trust

Occupational Health Administration Assistant

Information:

This job is now closed

Job summary

We are looking for a motivated individual to join an established admin team to provide administrative support to a busy and dynamic department.

The successful candidate will need to have excellent communication and organisational skills and be comfortable working in a busy and demanding environment.

The post holder will need to have knowledge and experience of working with Microsoft Office and Excel spreadsheets.

Please note - if you would like your application to be considered for secondment, you must secure agreement from your line manager beforehand that you can be released to undertake the role.

Main duties of the job

The post holder will have specific duties such as:

  • Receiving and processing general enquiries via email, telephone or face to face
  • Producing and issuing prepared reports and letters
  • Typing and processing routine letters from our clinical team
  • Answering telephone calls from internal and external customers

If you would like to apply, please submit your application promptly to avoid disappointment

About us

Our benefits

We offer a range of benefits to support our staff including:

  • Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
  • 27 days holiday rising to 33 days (depending on NHS Trust service)
  • A variety of different types of paid and unpaid leave covering emergency and planned leave
  • Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
  • NHS Car Lease scheme and Cycle to Work scheme
  • An extensive range of learning and development opportunities
  • Discounts on restaurants, getaways, shopping, motoring, cinema and finance through a range of provider

For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.

Details

Date posted

15 August 2023

Pay scheme

Agenda for change

Band

Band 2

Salary

£22,383 a year pro rata

Contract

Fixed term

Duration

6 months

Working pattern

Part-time

Reference number

419-5503627-AA-WF

Job locations

Centurion House

Tribune Way

York

YO30 4RY


Job description

Job responsibilities

A full description of the role is available in the attachment: job description.

Working for the Trust

Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact:yhs-tr.recruitment@nhs.net

As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.

Armed Forces Friendly Employer

We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.

COVID-19 Vaccination Requirements

Our Trust continues to strongly encourage our staff to be vaccinated against COVID19, this remains our best defence to protect our patients, ourselves, and everyone else.

Job description

Job responsibilities

A full description of the role is available in the attachment: job description.

Working for the Trust

Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact:yhs-tr.recruitment@nhs.net

As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.

Armed Forces Friendly Employer

We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.

COVID-19 Vaccination Requirements

Our Trust continues to strongly encourage our staff to be vaccinated against COVID19, this remains our best defence to protect our patients, ourselves, and everyone else.

Person Specification

Education, Qualifications and Training

Essential

  • Word Processing and computer literacy skills to RSA2/NVQ 2 Level
  • Educated to GCSE Level or equivalent. Maths and English at C or above - or equivalent qualification/demonstrable experience

Desirable

  • Experience of work within a customer service environment.

Values, Drivers & Motivators

Essential

  • Ability to demonstrate our organisational values and behaviours

Skills & Attributes

Essential

  • Has the ability to exercise initiative.
  • Able to organise and prioritise own workload

Aptitude & Personal Qualities

Essential

  • Empathetic
Person Specification

Education, Qualifications and Training

Essential

  • Word Processing and computer literacy skills to RSA2/NVQ 2 Level
  • Educated to GCSE Level or equivalent. Maths and English at C or above - or equivalent qualification/demonstrable experience

Desirable

  • Experience of work within a customer service environment.

Values, Drivers & Motivators

Essential

  • Ability to demonstrate our organisational values and behaviours

Skills & Attributes

Essential

  • Has the ability to exercise initiative.
  • Able to organise and prioritise own workload

Aptitude & Personal Qualities

Essential

  • Empathetic

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

York and Scarborough Teaching Hospitals NHS Foundation Trust

Address

Centurion House

Tribune Way

York

YO30 4RY


Employer's website

https://www.yorkhospitals.nhs.uk (Opens in a new tab)

Employer details

Employer name

York and Scarborough Teaching Hospitals NHS Foundation Trust

Address

Centurion House

Tribune Way

York

YO30 4RY


Employer's website

https://www.yorkhospitals.nhs.uk (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Senior Administration Assistant

Emily Stewart

emily.stewart21@nhs.net

01904721655

Details

Date posted

15 August 2023

Pay scheme

Agenda for change

Band

Band 2

Salary

£22,383 a year pro rata

Contract

Fixed term

Duration

6 months

Working pattern

Part-time

Reference number

419-5503627-AA-WF

Job locations

Centurion House

Tribune Way

York

YO30 4RY


Supporting documents

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