York and Scarborough Teaching Hospitals NHS Foundation Trust

Workforce Systems Administrator

This job is now closed

Job summary

We are looking to expand our Workforce Systems team, as we develop our e-services across York and Scarborough Teaching Hospitals NHS Foundation Trust.

The successful applicant will join the Workforce Systems team in providing a service across all Trust sites, which covers an employee workforce of almost 10,000 people. The work covered in this role will prove to be varied and plentiful, as we continue expanding our services and streamlining through ongoing project work.

The post holder will exercise the highest degree of confidentiality in regard to the sensitive personal data on Trust e-systems. Previous experience in e-systems work within a healthcare setting is desirable, although comprehensive training will be provided upon commencement.

Main duties of the job

Main Duties Include

Supporting the maintenance of a range of workforce systems used across the organisation, which includes the Electronic Staff Record (ESR) system.

The post holder will have responsibility for;

accurate systems data entry,
amendments to coding errors,
the production of reports,
setting up new systems users,
facilitating in the safeguarding of access levels,
and liaising effectively with all service users.

The post holder will be a flexible team player with the ability to organise and prioritise their workload.

About us

York & Scarborough Teaching Hospitals NHS Foundation Trust provides a comprehensive range of acute hospital, community and specialist healthcare services for approximately 800,000 people living in and around York, North Yorkshire, North East Yorkshire and Ryedale - an area covering 3,400 square miles, and which includes Scarborough and Bridlington.

Our mission is to be a valued and trusted partner within our care system, delivering safe effective care to the population we serve.

Were situated in a fantastic part of the country: home to two national parks, a beautiful coastline, and the city of York, which is consistently voted one of the best to live in the UK.

It is our privilege to be the largest provider of healthcare in the region and we are incredibly proud of our 8,500 staff, working across 9 hospital sites, supporting safe, high quality patient-centred care on a day-to-day basis.

We hope to hear from you soon!

Date posted

05 November 2021

Pay scheme

Agenda for change

Band

Band 3

Salary

£20,330 to £21,777 a year per annum

Contract

Permanent

Working pattern

Full-time, Home or remote working

Reference number

419-3580243-WSA-WF

Job locations

Park House

Bridge Lane, Wigginton Road

York

YO31 8ZZ

Job description

Job responsibilities

For more information please see the job description attached

Armed Forces Friendly Employer

We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that York Teaching Hospital has provided its statement of intent to support all Defence personnel and we welcome their application to work for us.

Disability Confident and Mindful Employer

The Trust is committed to meeting the needs of employees and applicants with a disability or mental health condition. Our support for these schemes includes encouraging applications from people who are disabled or have a mental health condition, offering adjustments to make our application process accessible.

Job description

Job responsibilities

For more information please see the job description attached

Armed Forces Friendly Employer

Disability Confident and Mindful Employer

Person Specification

Education, Qualifications and Training

Essential

NVQ Level 3 qualification or equivalent

Desirable

Use of Advanced Excel for complex reporting

Experience and Knowledge

Essential

Previous experience of system data input
Previous use of Microsoft Office programs
Experience in use of computers or specialised software systems to update, record and store data sets
Experience in the production and distribution of reports (either routine or ad hoc in nature)
Understanding of the principles relating to the Data Protection Act 2018
Understanding of confidentiality
Understanding of safeguarding measures to protect sensitive and personal data

Desirable

Previous NHS work experience
Knowledge of rostering systems

Person Specification

Education, Qualifications and Training

Essential

NVQ Level 3 qualification or equivalent

Desirable

Use of Advanced Excel for complex reporting

Experience and Knowledge

Essential

Previous experience of system data input
Previous use of Microsoft Office programs
Experience in use of computers or specialised software systems to update, record and store data sets
Experience in the production and distribution of reports (either routine or ad hoc in nature)
Understanding of the principles relating to the Data Protection Act 2018
Understanding of confidentiality
Understanding of safeguarding measures to protect sensitive and personal data

Desirable

Previous NHS work experience
Knowledge of rostering systems

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

York and Scarborough Teaching Hospitals NHS Foundation Trust

Address

Park House

Bridge Lane, Wigginton Road

York

YO31 8ZZ

Employer's website

https://www.yorkhospitals.nhs.uk (Opens in a new tab)

Employer details

Employer name

York and Scarborough Teaching Hospitals NHS Foundation Trust

Address

Park House

Bridge Lane, Wigginton Road

York

YO31 8ZZ

Employer's website

https://www.yorkhospitals.nhs.uk (Opens in a new tab)