Job summary
We are looking for an enthusiastic and self-motivated individual to join our small Receipts and Distribution Team based at Luton & Dunstable Hospital.
The successful candidate will assist in all aspects of the Stores environment including use of Trust software systems to record goods received, gaining staff signatures for goods delivered, and helping to maintain stock levels of items held on site.
We are looking for a good natured person with excellent Customer services skills who can liaise with internal and external stakeholders both face to face, and over phone/email communications.
The role involves movement of goods which can be heavy/bulky so the successful candidate will have a reasonable level of physical fitness.
Previous applicants need not apply
Main duties of the job
A highly motivated individual is required to undertake the role of Supply Chain Assistant at this busy NHS Foundation trust.
To provide cover as required across the receipts and distribution team and materials management team .
To assist in the delivery of an effective and professional Supply Chain service to meet departmental objectives in compliance with the Trust's Standing Financial Instructions and Standing Orders.
To assist in the delivery of goods throughout the trust ensuring that health and safety regulations are adhered to.
To assist in the receipting in of goods delivered in to the trust.
To assist with maintaining agreed levels of stock items on hospital wards and departments, ensuring agreed service levels are met. Inputting data via a hand held capture unit. Receipting and putting away of stock items.
About us
Bedfordshire Hospitals NHS Foundation Trust provides hospital services to a growing population of around 700,000 people living across Bedfordshire and the surrounding areas across two busy hospital sites in Bedford and Luton. Both hospital sites offer key services such as A&E, Obstetrics-led Maternity and Paediatrics. You will be joining a friendly, high performing Trust committed to ensuring the health and wellbeing of staff. As one of the largest NHS Trusts in our region you will have access to a programme of high quality training and development to help you grow your career. The Trust continues to be committed to delivering the best patient care using the best clinical knowledge and technology available.
Our values
We not only recruit based on qualifications and experience - we recruit individuals who demonstrate the behaviours which underpin our Trusts core values. We achieve this by using values based recruitment. We are dedicated to making our recruitment practices as inclusive as possible for everyone, we are committed to promoting equality and diversity, and creating a culture that values differences.
Please note that vacancies may close prior to the advertised closing date when sufficient number of applications have been received. All new staff will be subject to a probationary period covering first 6 months in post. Travel between hospital sites may be required. Please review all documents attached to ensure you familiarize yourself with all requirements of the job
Job description
Job responsibilities
- Provide assistance to the receipts and distribution team when required. Duties including but not limited to:
- Delivering goods throughout the trust in an efficient safe and secure manner to the correct end-users.
- To sort pallets of goods as and when required.
- To operate mechanical aids in a responsible manner, keeping equipment and working areas safe, clean and tidy.
- Keep accurate records or goods received and distributed.
- Assist with queries in regards to received and delivered goods.
- Supporting the receipts and distribution team as and when required.
- Providing cover for the Goods Receiving Officer and Distribution Officers at times of absence.
- Undertake training on e-procurement system and other related systems to be able to provide cover as required.
- Provide assistance to the materials management team when required. Duties including but not limited to:
- Ensuring orders are placed on behalf of the customer to meet their requirements. Operating the materials management system using automatic data capture unit and on line computer communication.
- Check and put away received goods in the correct stock locations in the ward ensuring stock rotation.
- Processing returns efficiently, monitoring their progress.
- Supporting the materials management team as and when required.
- Providing cover for ward inventory controllers at times of absence
- General duties:
- Comply with the principles of risk management including health and safety legislation, promoting high standards and acting immediately on hazards or unsafe practices in conjunction with other staff.
- Participate in appraisals and personal reviews and work to achieve agreed set objectives.
- Participate in appropriate training and development activities.
- Carry out any other duties as may be required by the Supply Chain Manager that may be reasonably expected within the scope of the post (including the work of colleagues during periods of absence and peak workloads).
- Act responsibly and respectfully when providing assistance to all stakeholders.
Job description
Job responsibilities
- Provide assistance to the receipts and distribution team when required. Duties including but not limited to:
- Delivering goods throughout the trust in an efficient safe and secure manner to the correct end-users.
- To sort pallets of goods as and when required.
- To operate mechanical aids in a responsible manner, keeping equipment and working areas safe, clean and tidy.
- Keep accurate records or goods received and distributed.
- Assist with queries in regards to received and delivered goods.
- Supporting the receipts and distribution team as and when required.
- Providing cover for the Goods Receiving Officer and Distribution Officers at times of absence.
- Undertake training on e-procurement system and other related systems to be able to provide cover as required.
- Provide assistance to the materials management team when required. Duties including but not limited to:
- Ensuring orders are placed on behalf of the customer to meet their requirements. Operating the materials management system using automatic data capture unit and on line computer communication.
- Check and put away received goods in the correct stock locations in the ward ensuring stock rotation.
- Processing returns efficiently, monitoring their progress.
- Supporting the materials management team as and when required.
- Providing cover for ward inventory controllers at times of absence
- General duties:
- Comply with the principles of risk management including health and safety legislation, promoting high standards and acting immediately on hazards or unsafe practices in conjunction with other staff.
- Participate in appraisals and personal reviews and work to achieve agreed set objectives.
- Participate in appropriate training and development activities.
- Carry out any other duties as may be required by the Supply Chain Manager that may be reasonably expected within the scope of the post (including the work of colleagues during periods of absence and peak workloads).
- Act responsibly and respectfully when providing assistance to all stakeholders.
Person Specification
Qualifications
Essential
- Good standard to inlcude GCSE A-C or equivalent
Experience
Essential
- Customer Service Experience
Desirable
- Demonstrated Customer Service skills
Experience
Essential
- Worked in physically demanding environment
Desirable
- Evidence of use of Manual Handling aids
Skills
Essential
Desirable
- Proficient in Microsoft Office
Experience
Essential
- Previous work in Warehouse/goods in environment
Person Specification
Qualifications
Essential
- Good standard to inlcude GCSE A-C or equivalent
Experience
Essential
- Customer Service Experience
Desirable
- Demonstrated Customer Service skills
Experience
Essential
- Worked in physically demanding environment
Desirable
- Evidence of use of Manual Handling aids
Skills
Essential
Desirable
- Proficient in Microsoft Office
Experience
Essential
- Previous work in Warehouse/goods in environment
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
