Job summary
Bedford and Luton & Dunstable Hospitals have merged to form Bedfordshire Hospital NHS Foundation Trust. Under the single NHS Trust, bothhospitals will retain their identity and individual hospital names. A&E, maternity and paediatrics services will remain on both sites, with clinicalservices from both hospitals working as single teams across the whole Bedfordshire catchment area. This will bring many benefits for patientsincluding much improved continuity of care.
The Pathology Department at Luton & Dunstable site has a vacancy for a Pathology Administrator. We are looking for an enthusiastic individual with excellent written and verbal communication skills, ideally with previous administration experience to take up this role in our busy, friendly Pathology department. The position is based at L&D Hospital and the successful candidates would be a key part of the team to help to continue to facilitate our successful service.
We are committed to developing our services further, through expansion of on-site testing and integration with other services.You will be working with a dedicated team of administrative staff who offer a support service to the Cellular Pathology department whose laboratory is mainly based on the Bedford Site, covering work from both trust hospitals and the surrounding primary care.
Main duties of the job
1. To undertake general office duties.2. Sorting and redirecting of internal and external mail.3. To assist with sorting and distribution of results to Wards, Consultants, GPs and other external Clinicians.4. To assist with the ordering of stationery and maintaining a good level of stock control.5. To accept deliveries and direct them, in a timely fashion, to the correct destination within Pathology.6. To report MDTs and assist in locating and referring work for second opinions.7. To ensure that GP and Consultant lists are kept up to date.
About us
Bedfordshire Hospitals NHS Foundation Trust provides hospital services to a growing population of around 700,000 people living across Bedfordshire and the surrounding areas across two busy hospital sites in Bedford and Luton. Both hospital sites offer key services such as A&E, Obstetrics-led Maternity and Paediatrics. You will be joining a friendly, high performing Trust committed to ensuring the health and wellbeing of staff. As one of the largest NHS Trusts in our region you will have access to a programme of high quality training and development to help you grow your career. The Trust continues to be committed to delivering the best patient care using the best clinical knowledge and technology available.
Our values
We not only recruit based on qualifications and experience - we recruit individuals who demonstrate the behaviours which underpin our Trusts core values. We achieve this by using values based recruitment. We are dedicated to making our recruitment practices as inclusive as possible for everyone, we are committed to promoting equality and diversity and creating a culture that values differences.
Please note that vacancies may close prior to the advertised closing date when sufficient number of applications have been received. All new staff will be subject to a probationary period covering first 6 months in post. Travel between hospital sites may be required. Please review all documents attached to ensure you familiarize yourself with all requirements of the job.
Job description
Job responsibilities
JOB SUMMARY
- The post holder will be required to work independently and as part of a team, liaise with other healthcare professionals, clinicians, laboratory staff, suppliers and/or their representatives.
- The post holder must observe the policies and procedures relevant to the role. The work involves routinely handling paperwork i.e. patient reports, post and deliveries to pathology that may contain pathogenic micro-organisms.
- The department is highly computerised and a good knowledge of IT software is necessary to the role.
OBJECTIVES, PURPOSE & RESPONSIBILITIES OF THE POST
- To undertake general office duties.
- Sorting and redirecting of internal and external mail.
- To assist with sorting and distribution of results to Wards, Consultants, GPs and other external Clinicians.
- To assist with the ordering of stationery and maintaining a good level of stock control.
- To place orders with suppliers and to chase outstanding deliveries.
- To report MDTs and assist in locating and referring work for second opinions
- To accept deliveries and direct them, in a timely fashion, to the correct discipline within Pathology.
- To ensure that GP and Consultant lists are kept up to date.
To comply at all times with any regulations issued by the Trust, especially those governing Health and Safety at work and to ensure that any defects which may affect safety at work are brought to the attention of the appropriate manager.
It is the responsibility of all staff to minimise the Trust's environmental impact by recycling wherever possible, switching off lights, computers, monitors and equipment when not in use, minimising water usage and reporting faults promptly.
This job description reflects the present requirements and objectives of the post. As the duties of the post change and develop, the job description will be reviewed and will be subject to amendment, in consultation with the post holder.
You are required to disclose any additional work you undertake or are planning to undertake for another employer.
Job description
Job responsibilities
JOB SUMMARY
- The post holder will be required to work independently and as part of a team, liaise with other healthcare professionals, clinicians, laboratory staff, suppliers and/or their representatives.
- The post holder must observe the policies and procedures relevant to the role. The work involves routinely handling paperwork i.e. patient reports, post and deliveries to pathology that may contain pathogenic micro-organisms.
- The department is highly computerised and a good knowledge of IT software is necessary to the role.
OBJECTIVES, PURPOSE & RESPONSIBILITIES OF THE POST
- To undertake general office duties.
- Sorting and redirecting of internal and external mail.
- To assist with sorting and distribution of results to Wards, Consultants, GPs and other external Clinicians.
- To assist with the ordering of stationery and maintaining a good level of stock control.
- To place orders with suppliers and to chase outstanding deliveries.
- To report MDTs and assist in locating and referring work for second opinions
- To accept deliveries and direct them, in a timely fashion, to the correct discipline within Pathology.
- To ensure that GP and Consultant lists are kept up to date.
To comply at all times with any regulations issued by the Trust, especially those governing Health and Safety at work and to ensure that any defects which may affect safety at work are brought to the attention of the appropriate manager.
It is the responsibility of all staff to minimise the Trust's environmental impact by recycling wherever possible, switching off lights, computers, monitors and equipment when not in use, minimising water usage and reporting faults promptly.
This job description reflects the present requirements and objectives of the post. As the duties of the post change and develop, the job description will be reviewed and will be subject to amendment, in consultation with the post holder.
You are required to disclose any additional work you undertake or are planning to undertake for another employer.
Person Specification
Qualifications
Essential
- Educated to a good GSCE standard in Mathematics and English.
- Computer typing skills
Desirable
- NVQ in business Administration or Equivalent
Experience
Essential
- Experience of using word processing packages
Desirable
- Previous NHS administrative experience
Communication skills
Essential
- Excellent communication skills - written and verbal
Skills
Essential
- Able to input data accurately and efficiently
- Able to work to deadlines and prioritise workload.
Person Specification
Qualifications
Essential
- Educated to a good GSCE standard in Mathematics and English.
- Computer typing skills
Desirable
- NVQ in business Administration or Equivalent
Experience
Essential
- Experience of using word processing packages
Desirable
- Previous NHS administrative experience
Communication skills
Essential
- Excellent communication skills - written and verbal
Skills
Essential
- Able to input data accurately and efficiently
- Able to work to deadlines and prioritise workload.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
