Job summary
The Endoscopy Department Booking Office is looking for two enthusiastic Booking Clerks to join their friendly team, working alongside other admin team members in a fast-paced office environment.
Main duties of the job
The post holder will be part of the Endoscopy Administration Team and be responsible for the administration and upkeep of the Luton Endoscopy waiting list and booking of patients within the breach dates and through the correct pathways.
The Booking Clerk will utilisethe Patient Information Management System (IPM) to record waiting list information, whilst ensuring all patient information is up to date and any problems reported upwards.
The post holder will liaise closely with all Consultants and users of the Endoscopy Unit to ensure that good communication is in place and assist with the implementation of new guidelines and policies to ensure targeted are met in line with National and Local Guidelines.
About us
Bedfordshire Hospitals NHS Foundation Trust provides hospital services to a growing population of around 700,000 people living across Bedfordshire and the surrounding areas across two busy hospital sites in Bedford and Luton. Both hospital sites offer key services such as A&E, Obstetrics-led Maternity and Paediatrics. You will be joining a friendly, high performing Trust committed to ensuring the health and wellbeing of staff. As one of the largest NHS Trusts in our region you will have access to a programme of high quality training and development to help you grow your career. The Trust continues to be committed to delivering the best patient care using the best clinical knowledge and technology.
Our Values
We not only recruit based on qualifications and experience - we recruit individuals who demonstrate the behaviours which underpin our Trusts core values. We achieve this by using values based recruitment. We are dedicated to making our recruitment practices as inclusive as possible for everyone, we are committed to promoting equality and diversity, and creating a culture that values differences.
Please note that vacancies may close prior to the advertised closing date when sufficient number of applications have been received. All new staff will be subject to a probationary period covering first 6 months in post. Travel between hospital sites may be required. Please review all documents attached to ensure you familiarize yourself with all requirements of the job.
Job description
Job responsibilities
Responsible for the booking of patients within the breach dates and through the correct pathways depending on the triage of referral.
Report any potential breaches to the Administrative and Waiting List Leads.
To work closely with the Endoscopy Compliance Lead, supporting them with any administration tasks including audio typing and sending out of letters.
To take incoming telephone calls ensuring they are dealt with courteously and sensitive manner with due regard to confidentiality.
Resolve enquiries from patients and provide advice, reassurance to patients, carers/relatives, who have concerns regarding appointments or procedures.
When instructed by the Administrative and Waiting List Leads and/or the Endoscopy Operational Compliance Manager, moving patients appointment due to unforeseen circumstances. If cancelled on the day of appointment, contact patients directly, making sure patients are offered a date within appropriate time frame.
To be responsible for ensuring that if a patient is unable to attend an appointment, the vacant slot is efficiently offered to another patient.
Job description
Job responsibilities
Responsible for the booking of patients within the breach dates and through the correct pathways depending on the triage of referral.
Report any potential breaches to the Administrative and Waiting List Leads.
To work closely with the Endoscopy Compliance Lead, supporting them with any administration tasks including audio typing and sending out of letters.
To take incoming telephone calls ensuring they are dealt with courteously and sensitive manner with due regard to confidentiality.
Resolve enquiries from patients and provide advice, reassurance to patients, carers/relatives, who have concerns regarding appointments or procedures.
When instructed by the Administrative and Waiting List Leads and/or the Endoscopy Operational Compliance Manager, moving patients appointment due to unforeseen circumstances. If cancelled on the day of appointment, contact patients directly, making sure patients are offered a date within appropriate time frame.
To be responsible for ensuring that if a patient is unable to attend an appointment, the vacant slot is efficiently offered to another patient.
Person Specification
Qualifications
Essential
- Good Standard of Education (equivalent GCSE maths/English)
- Evidence of further education (diploma, NVQ 3 or acquired through training experience to NVQ level equivalent 3)
Desirable
- ECDL (or equivalent experience)
- Database/audit skills qualification
Experience
Essential
- Previous admin/clerical experience and evidence of competence of the role
- Experience of working with NHS Waiting Lists
- Customer care Experience
- Working on your own initiative
Desirable
- Knowledge of electronic reporting scheduling system
Knowledge
Essential
- Organisational skills and the ability to work independently and effectively within a management structure
- Excellent interpersonal skills and communication skills, both written and verbal
- Excellent telephone manner
- Understanding of waiting list management systems and knowledge of patient record systems
Personal Skills
Essential
- Team focussed
- Able to work under pressure
Person Specification
Qualifications
Essential
- Good Standard of Education (equivalent GCSE maths/English)
- Evidence of further education (diploma, NVQ 3 or acquired through training experience to NVQ level equivalent 3)
Desirable
- ECDL (or equivalent experience)
- Database/audit skills qualification
Experience
Essential
- Previous admin/clerical experience and evidence of competence of the role
- Experience of working with NHS Waiting Lists
- Customer care Experience
- Working on your own initiative
Desirable
- Knowledge of electronic reporting scheduling system
Knowledge
Essential
- Organisational skills and the ability to work independently and effectively within a management structure
- Excellent interpersonal skills and communication skills, both written and verbal
- Excellent telephone manner
- Understanding of waiting list management systems and knowledge of patient record systems
Personal Skills
Essential
- Team focussed
- Able to work under pressure
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
