Job summary
An exciting opportunity has arisen for an Audio Typist (Cardiology)/ Cardiac Cath Suite Administrative Cover to join the Cardiology Service. The role will involve working within a friendly and welcoming multidisciplinary team.
We are looking for an individual who is motivated and can use their own initiative. It is however important that you are adaptable and enjoy working as part of a diverse team, as well as having the ability to work independently. It is equally important and essential to the role that courtesy, tact and diplomacy is maintained at all times, towards all staff and patients.
If you feel you possess the desired qualities then you will be a happy addition to our team.
Main duties of the job
The main tasks will be to complete Audio Typing for clinics and Cath Suite Procedures using digital dictation. It is essential that clinical letters and reports are completed within the appropriate time frames, with accuracy and efficiency.
To also provide efficient administrative services to the Consultants, Specialist Nurses and other members of the Cardiac Team.
About us
Bedfordshire Hospitals NHS Foundation Trust provides hospital services to a growing population of around 700,000 people living across Bedfordshire and the surrounding areas across two busy hospital sites in Bedford and Luton. Both hospital sites offer key services such as A&E, Obstetrics-led Maternity and Paediatrics.
You will be joining a friendly, high performing Trust committed to ensuring the health and wellbeing of staff. As one of the largest NHS Trusts in our region you will have access to a programme of high quality training and development to help you grow your career.
We have state-of-the art facilities placing us at the heart of cutting edge health care. The Trust continues to be committed to delivering the best patient care using the best clinical knowledge and technology available.
Please note that vacancies may close prior to the advertised closing date when sufficient number of applications have been received. Please ensure that you make your application as soon as possible.
All new staff will be subject to a probationary period covering their first six months in post. Travel between hospital sites may be required.
Please review all documents attached to this advert to ensure you familiarise yourself with all requirements of the job.
Job description
Job responsibilities
- Type clinical correspondence using the audio dictation system, according to clinical priority and chronological order in line with agreed standards of speed/accuracy.
- To prioritise own workload appropriately, referring any service concerns to the Admin Lead in a timely manner.
- To be proficient in the use of local Cardiology systems and Microsoft Office software including TOMCAT, Bighand, Medi-Viewer, Excel, Outlook, Word and Teams.
- To be able to concentrate in a multi-task environment and deal with frequent, unpredictable interruptions.
- To provide general administrative support where required across the whole function of the administration/secretarial team.
- To maintain confidentiality at all times ensuring that all data is kept secure and confidential in accordance with the Trusts policies.
2a. Cath Suite Administrative Cover
- To receive patient queries via the telephone and liaise with appropriate staff to ensure query is resolved in a timely manner.
- To undertake the scanning and uploading of relevant documents to Medi-Viewer following patient attendance to the unit.
- Produce the agenda for patients to be discussed at the MDT with guidance from the lead consultant.
- Ensure that all clinical information for these patients is available in preparation for the MDT.
- Ensure post-MDT correspondence is sent to external and internal stakeholders in a timely manner.
- To liaise with the Radiology staff who manage the Image Exchange Portal to facilitate the migration of images to and from the Trust.
- To be aware of NHS waiting time targets.
Job description
Job responsibilities
- Type clinical correspondence using the audio dictation system, according to clinical priority and chronological order in line with agreed standards of speed/accuracy.
- To prioritise own workload appropriately, referring any service concerns to the Admin Lead in a timely manner.
- To be proficient in the use of local Cardiology systems and Microsoft Office software including TOMCAT, Bighand, Medi-Viewer, Excel, Outlook, Word and Teams.
- To be able to concentrate in a multi-task environment and deal with frequent, unpredictable interruptions.
- To provide general administrative support where required across the whole function of the administration/secretarial team.
- To maintain confidentiality at all times ensuring that all data is kept secure and confidential in accordance with the Trusts policies.
2a. Cath Suite Administrative Cover
- To receive patient queries via the telephone and liaise with appropriate staff to ensure query is resolved in a timely manner.
- To undertake the scanning and uploading of relevant documents to Medi-Viewer following patient attendance to the unit.
- Produce the agenda for patients to be discussed at the MDT with guidance from the lead consultant.
- Ensure that all clinical information for these patients is available in preparation for the MDT.
- Ensure post-MDT correspondence is sent to external and internal stakeholders in a timely manner.
- To liaise with the Radiology staff who manage the Image Exchange Portal to facilitate the migration of images to and from the Trust.
- To be aware of NHS waiting time targets.
Person Specification
Qualifications
Essential
- Educated to GCSE level or equivalent including English and Mathematics.
- RSA or equivalent audio typing experience.
Desirable
- NVQ 3/4 in Administration or working towards.
- Computer literate to ECDL standard or equivalent.
Experience
Essential
- Experience of meeting deadlines involving high volumes of data within strict/tight timeframes.
- Experience of working within a team and independently.
- Experience of accurate data collection and input.
- Experience of working within an Administrative role
Knowledge
Essential
- Understanding of the need of confidentiality awareness at all times.
- Understanding of the importance of accuracy in a data collection.
- Knowledge and use of Microsoft software including Word.
- Understanding of the importance of working to deadlines.
Desirable
- Knowledge of 18week and Cancer Pathways
- Knowledge of NHS IT systems including IPM, ICE and Tomcat.
Person Specification
Qualifications
Essential
- Educated to GCSE level or equivalent including English and Mathematics.
- RSA or equivalent audio typing experience.
Desirable
- NVQ 3/4 in Administration or working towards.
- Computer literate to ECDL standard or equivalent.
Experience
Essential
- Experience of meeting deadlines involving high volumes of data within strict/tight timeframes.
- Experience of working within a team and independently.
- Experience of accurate data collection and input.
- Experience of working within an Administrative role
Knowledge
Essential
- Understanding of the need of confidentiality awareness at all times.
- Understanding of the importance of accuracy in a data collection.
- Knowledge and use of Microsoft software including Word.
- Understanding of the importance of working to deadlines.
Desirable
- Knowledge of 18week and Cancer Pathways
- Knowledge of NHS IT systems including IPM, ICE and Tomcat.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
