Clinical Administrator

Job description

Job responsibilities

Schedule and coordinate project meetings, including booking rooms/venues, preparing agendas, taking minutes, and circulating relevant documentation.

Supporting the Transformation Team with the updating and maintaining of project documentation, such as action and decision logs, risk logs and project plans.

Utilising systems such as the Patient Administration System and Electronic Patient Record, to gather and analyse data as requested by the Transformation Team to support project delivery.

Attendance at project meetings when required to share information and/or take minutes.

Communicate with operational teams within the division and across the Trust to ensure project actions are completed and assist with any queries.

Support the Transformation Team with other administrative duties that may arise.

Manage and maintain shared folders and document control systems, ensuring version control is upheld.

Contribute to the training of new members of staff as required.

Be a point of contact for the Transformation Team, dealing with verbal or written enquiries in an effective, respectful and timely manner.

Actively contribute to the monthly Transformation Team meeting; participation, discussion, arranging meeting room.

Maintain confidentiality and adhere to all relevant data protection and information governance policies.

ADDITIONAL

Follow risk management procedures at all times including the identification, assessment and management of risk within the division.

To abide by all Trust policies and procedures.

To be responsible for own professional /personal development, including participating in ongoing appraisal and personal development planning.

This job description is not intended to be exhaustive but reflects the main responsibilities of the post holder. Other duties may be required from time to time, which are commensurate with the grade of the post. This job description is subject to regular review and appropriate modification.

Person Specification

Qualifications

Essential

• GCSE English & Maths grade A-C or equivalent.

Desirable

• Evidence of additional educational qualifications or professional training/development

Experience

Essential

• Minimum 1 year previous administrative experience.

Desirable

• Previous administrative experience in NHS, cancer services or healthcare.
• Previous experience in supporting project teams.

Skills

Essential

• Evidence of managing own workload and prioritising competing tasks effectively.
• Evidence of excellent communication skills; verbal and written.
• Evidence of ability to work as part of a team and to use own initiative.

Desirable

• Experience of using PAS (Careflow) & EPR or equivalent systems.
• Experience of data collection, auditing.

Knowledge

Essential

• Evidence of producing accurate, well-presented work to a high standard.
• Use of Microsoft Office (Outlook, Word, Excel) and/or project management platforms.

Desirable

• Knowledge of project management terminology.
• Knowledge of medical terminology.

Values

Essential

• Ability to demonstrate the organisational values and behaviour including: Act with Kindness Connect with People Make a Difference

Other

Essential

• Identifies their own unique, specific reason as to why they want the role.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

The Christie NHS FT

Address

Clinical Networked Services - E00255

Manchester

M20 4BX

Employer's website

https://www.christie.nhs.uk/ (Opens in a new tab)