Health & Safety Manager - Estates & Facilities

Job responsibilities

DUTIES AND RESPONSIBILITIES

Health and Safety Management

Provide professional specialist advice and support within the Trust

Contribute to the Trust's governance agenda, ensuring that a robust and active governance programme to include all aspects of risk management is embedded within the systems and procedures for all services.

Providing general health and safety advice to managers on issues such as the management of health and safety in accordance with statutory and NHS guidance.

Undertaking workplace inspections and investigations within the Trust and providing reports to the Health and Safety Lead, Managers and the Health and Safety Group as and when required.

Attend the Trusts safety groups; health and safety; infection prevention & control; fire; estates and facilities; and other committees, providing input as required.

Contribute towards the development and implementation of Trust documents, including new Health & Safety policies and procedures and revision of existing policies, considering changes in legislation and recommendations made by the Health and Safety Executive (HSE).

Produce general and specialist risk assessments where complex issues need to be considered, requiring analysis and interpretation.

Provide guidance and training to those responsible for undertaking local risk assessments to reduce the risks to staff, patients and others.

Support commissioning or decommissioning inspections relating to building, development, and refurbishment schemes to ensure appropriate health and safety standards have been achieved.

Collaborate with the Trusts subject matter experts, including the Health and Safety Lead, Fire Safety, Estates and Facilities Managers/Leads, Occupational Health, In-house Counsel, and other appointed persons to ensure robust arrangements are in place throughout the trust to minimise risk.

Investigate reports of non-compliance with health and safety legislation, make recommendations for change if indicated, and support implementation of the changes.

Investigate and formally report on serious & RIDDOR reportable incidents when required, including the identification of a root cause. Ensure appropriate organisations are informed within the required timescales. If necessary, co-operate with the police and HSE under the terms of the Memorandum of Understanding for NHS trusts and take responsibility for leading the investigation. This may include exposure to incident scenes and restricted areas anywhere on the Trusts sites.

Support the investigations and provide specialist support and advice for non-clinical claims against the trust. Liaise with other professionals within and external to the Trust (Legal Services Department, NHS Litigation Authority, appointed Solicitors and representing Barristers etc.) to produce reports and provide specialist advice based on professional judgement. Where necessary, representing the Trust in court.

Co-ordinate actions required to meet the health and safety-related objectives stated within the Trusts risk management strategy.

Ensure compliance with the HSE / CQC / NHS England or other external assurance agencies standards relating to health and safety. Implement action plans to ensure compliance with these standards.

Support the Trusts health and safety interests at internal and external committee meetings and other forums.

Work with colleagues in the Quality and Standards, Estates and Facilities and other teams to undertake audits to monitor, interpret and evaluate health and safety performance information. Support managers at all levels in the completion of health and safety audits.

Review reported adverse incidents to identify incident trends and opportunities for improvement.

To deputise for the Health and Safety Lead as required, including chairing health and safety meetings as appropriate.

Adhere to the IOSH professional code of conduct.

Education and Development

Work with the Health and Safety Lead and colleagues in the Quality and Standards team to identify training requirements related to health and safety. This includes having joint responsibility for development and delivery or Trust-wide training sessions for health and safety (induction, essential training and other relevant sessions as required) in-line with legislation, best practices and industry standards.

Assist with analysing training compliance and identifying trends.

Assist with delivery of Corporate Induction sessions, promoting awareness of health and safety resources across the Trust.

Risk Management

Support the implementation of the Trusts risk management strategy.Contribute towards and collaborate with the Health and Safety Lead updating and/or the formulation of health and safety plans, policies and strategies.Participate in, and act as support, to Trust-wide committees as required. This includes setting agendas, preparing reports, policy reviews, collating relevant information for discussion and delivering verbal and written health and safety updates

Other Duties

Provide managerial guidance and leadership to staff within the Quality and Standards team, Estates and Facilities team and others throughout the Trust.Ensure Estates and Facilities health and safety related budgets on general works, inspections, audits and capital projects refurbishment schemes are adhered to.

Be responsible for maintaining and using various specialised health and safety equipment for assessments across the Trust.

Undertake training relevant to the post in order to maintain a specialist knowledge base relating to health and safety.Attend relevant professional seminars/events facilitated by other organisations and statutory bodies (e.g. HSE, Institution of Occupational Safety and Health (IOSH))to network with other health and safety professionals.Ensure own professional knowledge is regularly update and keep abreast of recent developments to maintain CPD.

Qualifications

Essential

• Masters degree or equivalent qualification / experience
• NEBOSH National General Diploma or equivalent
• Member of the Institute of Occupational Safety and Health (IOSH) or similar professional body
• Evidence of Continuing Professional Development for at least 3 years

Desirable

• Chartered membership of IOSH or equivalent professional body (or working towards)
• Risk Management qualification

Experience

Essential

• Successful track record of working in a health & safety role at management level within an environment of comparable scale and complexity.
• Experience of managing a suite of policies working with technical experts to keep up to date.
• Demonstrable evidence of working with and understanding Health and Safety Risk Management processes.
• Experience of undertaking a root cause analysis.
• Ability to write concise, relevant reports.
• Experience of responding to and controlling emergency situations.
• Successful track record of working in demanding environments with challenging targets and achieving results.
• Experience of working in Health and Safety managerial role in a healthcare setting or other large complex organisation.

Desirable

• Experience of health & safety management within an NHS setting.
• Experience of liaising with enforcing authorities.

Skills

Essential

• Excellent verbal and written communication skills. Able to confidently and efficiently communicate and present highly complex information to a diverse range of stakeholders.
• Excellent interpersonal skills, proven leadership skills, excellent analytical skills.
• Able to influence, even within a complex and challenging environment.
• Ability to manage a varied workload and prioritise tasks effectively to meet deadlines.
• Ability to inspire others and to develop a culture within the division that works together to support health & safety.
• IT literate with the ability to interpret and manipulate statistical data and produce management information.
• Ability to effectively manage multiple complex tasks and priorities working flexibly to meet the needs of the division.
• Able to work as an effective team member and to establish effective working relationships internally and externally.

Knowledge

Essential

• Demonstrable understanding of health and safety legislation, its interpretation and application in a healthcare setting or similar large organisation.
• Excellent knowledge of health and safety systems and processes and ability to translate legislative requirements into working practice.
• Good understanding of IT systems and applications.
• Familiarity with NHS external assessment processes.

Desirable

• Preferably a good knowledge and understanding of NHS operations.
• Awareness of general NHS systems and processes.
• Knowledge of DATIX risk management applications

Values

Essential

• To demonstrate the organisational values and behaviours.
• Commitment and adherence to equality, diversity and inclusion.
• Able to relate and adapt to the perspective of others.

Other

Essential

• Conscientious and hardworking.
• Willingness to undertake appropriate training opportunities.
• Willingness to travel off-site to represent the Trust/team at local, regional and national meetings, conferences etc.
• Flexibility in emergency situations.

Desirable

• Own transport

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).