Senior Research and Innovation Administrator

Job responsibilities

DUTIES AND RESPONSIBILITIES

1 Daily Project Management

1.1 Facilitate the review and processing of all research-related agreementsincluding but not limited to clinical trial agreements, confidentialdisclosure agreements and service-level agreements.1.2 Liaise closely with reviewers/legal experts to aid timely approval andprocessing of such agreements. Work in collaboration with the deliveryteams to prioritise study contracts where appropriate.1.3 Assist with the processing of amendments for Sponsor Authorisation forChristie-sponsored projects and issuing notification of no objections forhosted projects where applicable in accordance with regulatory andresearch governance requirements.1.4 Coordinate and track the review and sign-off of Honorary ResearchContracts and Letters of Access for researchers.1.5 Ensure that the Trust has documentary evidence that projects complywith relevant regulatory and research governance requirements.1.6 Management of the external R&I mailbox, ensuring distribution ofcommunication where relevant and management of internal sharedmailboxes as appropriate.1.7 Work in collaboration with the R&I Coordinators to review the projectinformation available on the Local Portfolio Management System(LPMS) and other trust systems as applicable to ensure accuracy andcompleteness, performing update information exercises as required.1.8 Support the R&I Coordinators in processing new research projects asrequired.1.9 The post holder is expected to use initiative and be able to workindependently without close supervision. They are also expected to planand organise their own time and workload activity with prioritisation,referring to senior managers as necessary. Use own judgement whereapplicable when using facts from situations which may require furtheranalysis.1.10 Plan workload effectively ensuring agreed objectives are met.1.11 Work within trust and divisional policies and procedures, workingunsupervised and independently. The post holder is guided by relevantprotocols and SOPs, and expected to exercise judgement outside theseareas.1.12 Primary point of contact for the R&I Office for disease teams, servicedepartments and the wider R&I office to provide and receive complexinformation regarding R&I activity across the Trust and externally.

2 R&I processes

2.1 Ensure internal and external timelines for processing contracts,amendments and research passports/letters of access are adhered to.2.2 Data collection for divisional metrics and reporting of key performanceindicators.2.3 Data quality review.2.4 Assist with implementation of new systems.2.5 Encourage the sharing of best practice and dissemination of informationthrough regular structured meetings with all administration staff.2.6 Review of relevant SOPs, work instructions and training material toensure these are up to date and fit for purpose. This work is done incollaboration with the wider R&I office.2.7 Contribution to service improvement initiatives relating to areas of workincluding the identification of deficiencies within the service andimplementation of new ways of working in collaboration with the R&Iteam and across the division as required.2.8 Contribute towards the development and implementation of Trust-wideresearch strategies, policies and procedures.

3 Meetings

3.1 Where appropriate, attend R&I meetings / meetings of R&I facilitymanagement committees as required.3.2 Where appropriate, organise and schedule researchmeetings/conferences/in-house training events, ensuring appropriateaccommodation, attendance and distribution of papers, and that anagenda is agreed and where appropriate coordinate with outsidesources.3.3 Provision of minute-taking for internal and external meetings asappropriate.3.4 Participate in and deliver Trust-wide education programmes and study days, regional and national meetings and research seminars asappropriate.

4 People management

4.1 Responsible for supporting and supervising workloadallocation/monitoring across administrative team members, escalatingissues as appropriate to senior managers.4.2 Provide support to senior managers with general Human Resourceactivities, including but not limited to recruitment and selection, and linemanagement of administrative team members as required. This will be inaccordance with Trust policies.4.3 Provide induction support and training to new and existing clinical trialsstaff through one-to-one and group learning activities.

5 Personal requirements

5.1 Responsible for own professional/personal development, working withtheir line manager to develop and fulfil a personal development plan thatsatisfies the NHS Knowledge and Skills Framework.5.2 Long periods of time spent using keyboard to input information and useof VDU for electronic communication.5.3 Prolonged concentration is regularly required (e.g. when checkingthrough trial documentation and entering data into IT systems).This job description is not meant to be finite and may be subject to change followingdiscussion and agreement with the post holder. Similarly the post holder may berequested to undertake such other duties not mentioned in the job description whichare commensurate with the grade.

Qualifications

Essential

• Diploma or equivalent experience
• NVQ level 4.

Desirable

• Post graduate certificate in clinical research or other relevant post graduate qualification.

Experience

Essential

• Previous experience working in an administration office.
• Understanding of electronic data management systems.
• Understanding of Information Governance.
• Experience of mentoring junior staff.

Desirable

• Previous experience of working in the NHS or other healthcare system.
• Experience of working within a research environment.
• Line management experience.

Skills

Essential

• Competent user of Microsoft Office programs.
• Skilled in both written and verbal communication with people at all levels in the organisation.
• Ability to prioritise and deliver to agreed deadlines.
• Able to think quickly and respond appropriately when under pressure
• Ability to extract, interprets, manipulate and present information in a meaningful way.

Desirable

• Advanced use of spreadsheets.
• Leadership skills.

Knowledge

Essential

• Good understanding of research and research management processes.

Desirable

• Knowledge of clinical research management including amendments and study approval processes.
• Knowledge of the clinical trials regulations, research governance and GCP.
• Knowledge of Caldicott Guidelines.
• Basic knowledge of medical terminology.

Values

Essential

• Self-motivated and confident.
• Ability to work to tight and/or unexpected deadlines.
• Enthusiastic team player.
• Assertive.
• Conscientious and hardworking.
• Good time management.
• Ability to demonstrate the organisational values and behaviours.
• Able to provide credible customer service and instil confidence in the information produced.

Desirable

• Evidence of achievement under pressure.
• Ability to troubleshoot effectively

Other

Essential

• Ability to work with minimal supervision.

Desirable

• Flexibility of working hours.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).