Job summary
We have an exciting role within the R&I office for a Clinical Trials Income Administrator (Band 4).
This post is an integral part of the R&I Division's core function which exists to provide an efficient support service to deliver research sponsored by the Trust.
The post holder is a key member of the team who will be responsible for maintaining and developing processes to ensure the timely recovery of all invoiced trial activity. The post holder will work closely with the disease group teams to enable, promote and support the effective use of data, information, knowledge and technology to improve, inform and support this.
This post is an integral part of the R&I Division's core function which exists to provide an efficient support service for the research delivery teams and both internal and external researchers enabling the Trust to deliver its research ambitions.
Please note that this post is offered at 37.5 h/week (full-time). However, we encourage applications from candidates who are looking to work part-time.
Main duties of the job
The post holder will undertake reporting and analysis of information to support delivery of this integral function. Experience and expertise in a range of accounting areas (e.g. reconciliation and balances, VAT payments and deductions finance computer systems and ledgers) are essential.
About us
The Christie is one of Europe's leading cancer centres, treating over 60,000 patients a year. We are based in Manchester and serve a population of 3.2 million across Greater Manchester & Cheshire, but as a national specialist around 15% patients are referred to us from other parts of the country.
We provide radiotherapy through one of the largest radiotherapy departments in the world; chemotherapy on site and through 14 other hospitals; highly specialist surgery for complex and rare cancer; and a wide range of support and diagnostic services. We are also an international leader in research, with world first breakthroughs for over 100 years.
We run one of the largest early clinical trial units in Europe with over 300 trials every year. Cancer research in Manchester, most of which is undertaken on the Christie site, has been officially ranked the best in the UK.
You will be working in a friendly and supportive team which works closely with colleagues across the division and wider Trust. This role will be a great opportunity to support our growth as a centre of excellence in research.
Job description
Job responsibilities
Functional Responsibilities
1) To assist with ensuring income due to the Trust is recovered in relation to trial activity.
2) To assist with the production of the monthly finance summaries, providing information on activity vs income for all active commercially and non-commercially funded studies.
3) Assist with maintaining and updating the procedure note portfolio for the Income and Costing Team, contribute with production of procedure notes for own areas of responsibility. Contribute to the regular review of procedures in order to determine required changes and take corrective action where appropriate.
4) Analyse, investigate and resolve trial income queries and discrepancies.
5) Lead on resolution of escalated Integra Invoice approvals within delegated financial limits.
6) Maintain a clear electronic filing system/audit trail, catalogued appropriately including in online systems used.
7) Assist in delivering training sessions to researchers/research-related staff re invoicing process and the R&I costing system.
Job description
Job responsibilities
Functional Responsibilities
1) To assist with ensuring income due to the Trust is recovered in relation to trial activity.
2) To assist with the production of the monthly finance summaries, providing information on activity vs income for all active commercially and non-commercially funded studies.
3) Assist with maintaining and updating the procedure note portfolio for the Income and Costing Team, contribute with production of procedure notes for own areas of responsibility. Contribute to the regular review of procedures in order to determine required changes and take corrective action where appropriate.
4) Analyse, investigate and resolve trial income queries and discrepancies.
5) Lead on resolution of escalated Integra Invoice approvals within delegated financial limits.
6) Maintain a clear electronic filing system/audit trail, catalogued appropriately including in online systems used.
7) Assist in delivering training sessions to researchers/research-related staff re invoicing process and the R&I costing system.
Person Specification
Qualifications
Essential
- Diploma or equivalent experience
- NVQ level 4
Desirable
- Degree or equivalent experience
- ECDL or equivalent
Experience
Essential
- Experience in NHS finance or finance
- Experience and expertise in a range of accounting areas (e.g. reconciliation, balances, finance computer systems, ledgers, coding structures)
Desirable
- Experience and expertise in a range of accounting areas (e.g. VAT payments and deductions, payroll agreements and procedures)
- Experience of working in an R&I Office
Skills
Essential
- Competent user of Microsoft Office programs
- Skilled in both written and verbal communication with people at all levels in the organisation
- Advanced keyboard skills to input and manipulate information into research databases, spreadsheets, etc
- Attention to detail
Knowledge
Essential
- An understanding of the NHS R&I funding system
Desirable
- An understanding of the governance and legislative framework for conducting clinical research studies
Values
Essential
- Conscientious and hardworking.
- Self-motivated with the ability to work with minimal supervision
- Ability to demonstrate the organisational values and behaviours
Other
Essential
- Be able to plan own workload
- Work as part of a team
- Adaptable/flexible approach to work
Person Specification
Qualifications
Essential
- Diploma or equivalent experience
- NVQ level 4
Desirable
- Degree or equivalent experience
- ECDL or equivalent
Experience
Essential
- Experience in NHS finance or finance
- Experience and expertise in a range of accounting areas (e.g. reconciliation, balances, finance computer systems, ledgers, coding structures)
Desirable
- Experience and expertise in a range of accounting areas (e.g. VAT payments and deductions, payroll agreements and procedures)
- Experience of working in an R&I Office
Skills
Essential
- Competent user of Microsoft Office programs
- Skilled in both written and verbal communication with people at all levels in the organisation
- Advanced keyboard skills to input and manipulate information into research databases, spreadsheets, etc
- Attention to detail
Knowledge
Essential
- An understanding of the NHS R&I funding system
Desirable
- An understanding of the governance and legislative framework for conducting clinical research studies
Values
Essential
- Conscientious and hardworking.
- Self-motivated with the ability to work with minimal supervision
- Ability to demonstrate the organisational values and behaviours
Other
Essential
- Be able to plan own workload
- Work as part of a team
- Adaptable/flexible approach to work
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
