Research Project Coordinator

Job description

Job responsibilities

DUTIES AND RESPONSIBILITIES

Grant/Project Support

Proactively assist with the identification and tracking of funding opportunities appropriate to the research theme

Assist with the production of grant applications in collaboration with ECMT Principal Investigators and other staff as required, including collation of financial, PI CV and publications data and ensuring good attention to detail when reviewing documentation and provision of clear and concise feedback to the PI

Assist with study document development and review including study protocols, participant information sheets, advertising materials, etc providing feedback and making amendments where appropriate

Assist with IRAS applications and processing of study amendments.

Assist with project specific tasks at the request of the ECMT Leadership Team, including but not limited to questionnaire/survey design and distribution (no patient facing contact), database design, data entry of questionnaire/survey data into a database, patient/sample tracking, monitoring of study progress, troubleshooting operational issues that may arise

Request quotes, invoices and requisitions/Purchase Orders using The Christie Finance processes and systems and assist with University Finance management where appropriate.

Assist with generation of study costings which will require a clear understanding of protocol/study requirements, operational aspects of varying complexity and translation into an accurate costing profile.

Finance & Activity Reporting

Coordinate the data collection and perform data entry into the applicable databases for annual reporting. Data will be obtained from a variety of sources on multiple projects and may require the post holder to analyse and scrutinize data to ensure accuracy. Data will be sourced from various NHS Trusts, University of Manchester and other external organisations including; study idenitifers, design characteristics, milestone data, collaborations, funding sources, links with industry/other NIHR infrastructure/cross cutting themes/other research themes, intellectual property generated

Knowledge of funding sources/values for projects will be required to ensure non-BRC grant expenditure is appropriately calculated and recorded. Interrogate funding data where multiple funding streams contribute to the financing of a programme of work, aligning appropriate funds to the projects therein.

Ensure that all reports produced are accurate, timely and presented in a user friendly manner.

Deal with database queries from researchers in a professional and timely manner. Escalate any database capability issues and suggest solutions where possible.

Perform publication searches using tools such as PubMed, HDAS and/or EndNote.

Take responsibility for data security, integrity and confidentiality particularly when dealing with sensitive data

Raise any areas of concern, risks or issues to the Senior Research Project Manager or Theme Lead(s) as appropriate

Suggest areas for improvement in all elements of F&A reporting, e.g. report template design, database design, data flow, data sources etc with a view to improving and sharing best practice across all research themes.

Communication

Develop knowledge and understanding of the relevant medical, financial and technical terminology used within the experimental cancer medicine team.

Primary point of contact for communication within and outside of the experimental cancer medicine team, ensuring professional and timely information provided. Includes proactive promotion of relevant activity through various channels and building relationships within and outside of the team.

Produce clear visual materials for use in reports, workshops and meetings for both internal and external presentations when required

Ensure appropriate terminology/language used in particular when creating materials for patients and the public, adapting communication style to suit different stakeholders where there may be varying levels of understanding

Assist RPMs/Senior RPM and ECMT PIs to compile and present research data to a variety of audiences ensuring accuracy, PowerPoint presentations and social media as applicable

Support the production of formal reports to relevant Boards

Manage queries from the relevant stakeholders relating to project deliverables

General

Organise internal and external collaborative and training meetings and workshops: invite speakers, book venues, liaise with organisers and attendees, arrange pre-work, arrange meals/refreshments, advertise event, etc.

Work closely with RPMs in the planning and execution of Public & Patient Involvement/Engagement events

Make arrangements for local, regular internal meetings including booking meeting rooms, inviting attendees, producing agenda, writing minutes etc

Ordering supplies for the team, e.g. stationery

Keep the investigator-led team filing system in order

TRAINING AND PERSONAL DEVELOPMENT

Maintain professional development whilst evaluating own specialist knowledge through a process of appraisal and personal development planning to satisfy the NHS Knowledge and Skills Framework requirements relating to the job

Participate in Trust-wide education programmes and study days, regional and national meetings and research seminars as appropriate

Acquire and maintain a working knowledge of key research areas and build effective working relationships with research staff

Develop and maintain effective working relationships with internal and external partners

Person Specification

Qualifications

Essential

• Scientific degree or equivalent
• Willingness to undertake additional training for the role as required

Desirable

• Project Management qualification

Experience

Essential

• Working in a research environment (NHS or University)
• Managing multiple priorities and meeting deadlines
• Use of Microsoft Applications
• Data entry into databases
• Supporting research projects
• Report writing
• Study document management

Desirable

• Clinical/Research project management experience
• Budget/finance management experience
• Ethics submissions (using the IRAS or University system)

Skills

Essential

• Good organisational skills
• Proactive and independent
• Meticulous accuracy and attention to detail
• Problem solving skills; use initiative to deal with complex situations and provide creative solutions
• Able to work calmly and effectively under pressure
• Able to use own initiative
• Able to communicate effectively
• Able to work collaboratively and in teams
• Good interpersonal skills
• Good verbal and written communication
• Running publication searches using PubMed, HDAS and/or EndNote

Knowledge

Essential

• Information Governance and Data Protection Legislation (GDPR)
• ICH-GCP

Desirable

• Knowledge of cancer and cancer research

Values

Essential

• Ability to demonstrate the organisational values and behaviours
• Tactful and diplomatic
• Enthusiastic and motivated
• Conscientious and hard working
• Keen to learn new skills

Desirable

• Flexibility and willingness to manage unexpected changes and /or deadlines

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

The Christie NHS FT

Address

Phase 1 - Q01312

Manchester

M20 4BX

Employer's website

https://www.christie.nhs.uk/ (Opens in a new tab)